City Council adopts multiple consent items; introduces Conditional Use Permit streamlining ordinance; receives homelessness report and approves police military equipment report

4:00 P.M. - REGULAR SESSION

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE, SANTA ROSA. THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT: 1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW; 2. VIA ZOOM WEBINAR BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/83637533027, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 836 3753 3027; 3. COMCAST CHANNEL 28 OR 26 (ESPAÑOL), AT&T U-VERSE CHANNEL 99; AND 4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting In-Person from Council Chamber or submitted in advance via email at cc-comment@srcity.org by 5:00 p.m. the Monday before the City Council Meeting. IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.

PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT. DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW. COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.

PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.

MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.

PUBLIC COMMENTS:

2:30 P.M.

CALL TO ORDER AND ROLL CALL

REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)

ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.

RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.

STUDY SESSION - NONE.

ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

PROCLAMATIONS/PRESENTATIONS

PROCLAMATION - NATIONAL CHILD ABUSE PREVENTION MONTH

PROCLAMATION - FAIR HOUSING MONTH

PROCLAMATION - AMERICAN MUSLIM APPRECIATION AND AWARENESS MONTH

STAFF BRIEFINGS

EARTH DAY AT COURTHOUSE SQUARE Staff will provide information on Santa Rosa's annual Earth Day event taking place at Courthouse Square on Saturday, April 25, from 12pm - 4pm. Council will take no action except for possible direction to staff.

COMMUNITY EMPOWERMENT PLAN UPDATE This is a standing item on the agenda. Council will take no action except for possible direction to staff. This item has no impact on current fiscal year budget.

CITY MANAGER’S/CITY ATTORNEY’S REPORTS

STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

MAYOR'S/COUNCIL MEMBERS’ REPORTS

MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

Council Subcommittee Reports

Sonoma County Transportation and Climate Authorities (SCTCA)

Sonoma County Water Agency (SCWA) - Water Advisory Committee

Association of Bay Area Governments (ABAG)

Sonoma County Agricultural Preservation and Open Space District Advisory Committee

Sonoma Clean Power Authority (SCPA)

Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))

Groundwater Sustainability Agency (GSA)

Sonoma County Homeless Coalition

Renewal Enterprise District (RED)

Public Safety Subcommittee

Other

APPROVAL OF MINUTES

March 24, 2026, Regular Meeting Minutes (THIS ITEM IS CONTINUED TO THE APRIL 21, 2026, REGULAR MEETING).

CONSENT ITEMS

MOTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002776 WITH BURKE, WILLIAMS & SORENSEN, LLP FOR CONTINUED AS-NEEDED GENERAL MUNICIPAL LEGAL SERVICES RECOMMENDATION: The City Attorney’s Office recommends that the Council, by motion: 1) approve the Second Amendment to Professional Services Agreement Number F002776 with Burke, Williams & Sorensen, LLP, San Francisco, California, increasing compensation by $45,000, for a total contract amount not to exceed $145,000, for continued as-needed general municipal legal services; and 2) authorize the City Attorney to execute the agreement. This item will not impact the general fund because services provided under the proposed amendment will be paid for with appropriated funds in current and/or future fiscal year budgets.

MOTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF ONE (1) VAC-CON 1100 XCAVATOR RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion, approve a Purchase Order to purchase one (1) Vac-Con 1100 Xcavator machine from Vac-Con Inc., of Deerfield, Illinois, utilizing cooperative purchasing through the Sourcewell Cooperative Contract 101221-VAC for a total not to exceed amount of $682,634.73, and authorizes the Purchasing Agent to execute the Purchase Order. This item has no impact on current fiscal year budget.

MOTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF ONE (1) DTC THERMOPLASTIC APPLICATION SYSTEM RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion, approve a Purchase Order to purchase one (1) DTC Thermoplastic Application system from PB Loader Corporation of Fresno, California, utilizing the Sourcewell Cooperative Contract 050625-PBL for a total not to exceed amount of $216,258.40 and authorizes the Purchasing Agent to execute the Purchase Order. This item has no impact on the current fiscal budget.

RESOLUTION - APPROVAL OF ADDITION OF SUBCONTRACTOR TO CONSTRUCTION PROJECT- GARAGE HOIST PURCHASE AND INSTALLATION (C02354) RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution, approve the addition of subcontractor, Sonoma Marin Electric, Inc of Sebastopol (an IBEW Local 551 Journeyman Electricians and Apprentice Electricians Union subcontractor), at no additional cost, to the Garage Hoist Purchase and Installation project (C02354) with Power Builders Inc. of El Granada, California. This item has no impact on current fiscal year budget.

RESOLUTION - ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 SENATE BILL 1 TRANSPORTATION FUNDING FISCAL YEAR 2026-2027 PROJECT LIST RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution, authorize the Transportation and Public Works Department to submit one project to the California Transportation Commission in order to receive Fiscal Year 2026-2027 apportionment of Senate Bill 1 Road Maintenance and Rehabilitation Account Funding for the Oakmont Pavement Maintenance project in the amount of $4,820,318. This item has no impact on current fiscal year budget.

RESOLUTION - TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 3 GRANT APPLICATION FOR FISCAL YEAR 2026-2027 RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution: 1) request that the Metropolitan Transportation Commission (MTC) allocate $15,000 from Fiscal Year (FY) 2026-2027 Transportation Development Act (TDA) Article 3 funds towards the installation of one Rectangular Rapid Flashing Beacon (RRFB) at the intersection of College Avenue and Beaver Street; 2) request that MTC allocate $143,189 from FY 2026-2027 TDA Article 3 funds towards the Safety Demonstration Projects at High Injury Intersections project; and 3) authorize the Director of Transportation and Public Works to file the applications and other required documents to request and allocate the funds, recommended by the Bicycle and Pedestrian Advisory Board. This item has no impact on current fiscal year budget.

RESOLUTION - APPROVE SUMMARY VACATION OF A PORTION OF PUBLIC SERVICE EASEMENT LOCATED AT 1927, 1931, 1935 AND 1936 LYON COURT RECOMMENDATION: The Board of Public Utilities, Santa Rosa Water and Real Estate Services recommend that the Council, by resolution, approve the summary vacation of a portion of unused public service easement that runs across four parcels (collectively, the “Subject Properties”) located at 1927, 1931, 1935 and 1936 Lyon Court, Santa Rosa, CA (Assessor Parcel Numbers 173-630-014, 173-630-013, 173-630-012 and 173-630-010, respectively). This item has no impact on current fiscal year budget.

RESOLUTION - TRANSPORTATION DEVELOPMENT ACT ARTICLE IV AND STATE TRANSIT ASSISTANCE ANNUAL FORMULA ALLOCATION APPLICATION SUBMITTAL RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution: 1) approve a grant application to the Metropolitan Transportation Commission for the Transit Division’s annual request of Transportation Development Act Article IV and State Transit Assistance funds in the amount of $16,600,000; 2) authorize the Director of Transportation and Public Works or designee to submit a grant application on behalf of the Transit Division; 3) authorize the Director of Transportation and Public Works to accept the grant and execute any and all Grant Agreements and amendments thereto, and all other agreements or documents necessary for the completion of the project, subject to approval by the City Attorney; and 4) authorize the Chief Financial Officer to increase appropriations by the approved grant award amount.

RESOLUTION - STATE OF GOOD REPAIR PROGRAM AUTHORIZATION TO APPLY FOR THE ANNUAL FORMULA ALLOCATION AND PROJECT APPROVAL RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution: 1) approve the SB1 State of Good Repair Project; 2) authorize the Director of Transportation and Public Works or designee to request the City’s annual allocation of FY 2026-2027 State of Good Repair funding in the estimated amount of $30,788 from the California Department of Transportation; and 3) agree to comply with all conditions and requirements in the Certifications and Assurances document and applicable law for such purposes.

RESOLUTION - ACCEPTING AND APPROPRIATING THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT’S PROHOUSING INCENTIVE PROGRAM GRANT OF $1.25 MILLION; AND AUTHORIZING THE DIRECTOR OF HOUSING AND COMMUNITY SERVICES TO EXECUTE AGREEMENTS AND ANY RELATED LOAN DOCUMENTS FOR PROJECTS FUNDED BY THE GRANT RECOMMENDATION: The Housing and Community Services Department recommends that the Council, by resolution: 1) accept and appropriate the California Department of Housing and Community Development’s Prohousing Incentive Program grant in the amount of $1,250,000; and 2) authorize the Director of Housing and Community Services to execute agreements and any related loan documents for projects funded by the grant. This item has no impact on current fiscal year budget.

ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ADDING CHAPTER 13-40 TO THE SANTA ROSA CITY CODE TO (1) ESTABLISH THAT CIVIL IMMIGRATION ENFORCEMENT IS NOT A CITY PURPOSE; AND (2) PROHIBIT USE OF CITY PROPERTY THAT WOULD DISRUPT CITY OPERATIONS OR DISCOURAGE ACCESS TO CITY SERVICES, UNLESS THE USE FURTHERS A CITY PURPOSE OR IS TRADITIONALLY AVAILABLE TO THE PUBLIC WITHOUT CITY AUTHORIZATION RECOMMENDATION: The City Manager’s Office recommends that the Council approve the second reading and adopt an ordinance adding Chapter 13-40 to the Santa Rosa City Code to (1) establish that civil immigration enforcement is not a city purpose and (2) prohibit the use of City property that would disrupt City operations or discourage access to City services, unless the use furthers a City purpose or is traditionally available to the public without City authorization. This ordinance, introduced at the March 24, 2026, Regular Meeting, passed by a 7-0-0-0 vote.

PUBLIC COMMENT ON NON-AGENDA MATTERS

REPORT ITEMS

REPORT - HOMELESSNESS SOLUTIONS STRATEGIC PLAN (2023-2027) - YEAR THREE REPORT (2025) (THIS ITEM IS CONTINUED FROM THE FEBRUARY 10, 2026, REGULAR MEETING) BACKGROUND: On November 15, 2022, Council approved the Homelessness Solutions Strategic Plan (Strategic Plan) for the five-year period beginning January 2023 through December 2027. The Strategic Plan provides key strategies and actions that focus on bolstering the City’s response to the homelessness crises, aligning efforts with the Sonoma County Homeless Coalition (our local County Continuum of Care) to achieve the regional goal of “Functional Zero” homelessness by 2027. A system of care achieves “Functional Zero” when a person’s experience with homelessness is rare, brief, and non-recurring. This report highlights the City’s progress toward implementing year three of the five-year Strategic Plan. RECOMMENDATION: The Housing and Community Services Department recommends that the Council receive a Year Three Report (2025) on the implementation of the Homelessness Solutions Strategic Plan (2023-2027). This item has no impact on current fiscal year budget.

REPORT - POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT REPORT BACKGROUND: The passage of Assembly Bill 481 added several new statues to the Government Code (GC § 7070-7075). These statutes require any state or local law enforcement agency that uses or wants to acquire “military equipment” as defined in the statue to create a written policy detailing the acquisition and use of the equipment which is adopted by ordinance. RECOMMENDATION: The Police Department recommends the Council, by resolution: 1) approve the Santa Rosa Police Department Annual Military Equipment Report which complies with the requirements of AB 481; 2) review Ordinance No. ORD-2022-007; and 3) renew Ordinance No. ORD-2022-007, codified as Chapter 2-38 of the Santa Rosa City Code per California Assembly Bill No. 481.

PUBLIC HEARINGS

PUBLIC HEARING - CONDITIONAL USE PERMIT STREAMLINING BACKGROUND: The City is working on an initiative to streamline the Conditional Use Permit process with the goal of making it more predictable and less costly for applicants and business owners. The primary objective is to support economic development within the City by making it easier to establish and expand businesses. The proposal includes amendments to the Zoning Code to address three main elements: 1) Create a new Director Level Conditional Use Permit process, allowing certain uses to be reviewed and approved administratively rather than requiring a public meeting or hearing, unless one is specifically requested; 2) Reduce the level of Conditional Use Permit (Director, Minor, or Major) required for certain uses, to reduce timelines, lower costs and improve overall efficiency, while maintaining appropriate review and oversight; and 3) Update the Temporary Use Permit section of the Zoning Code to allow for a broader range of temporary activities, including pop-up retail and interim activities for vacant or underutilized sites and buildings, supporting the activation of spaces and encouraging reinvestment. RECOMMENDATION: The Planning Commission and the Planning and Economic Development Department recommend that the Council, by one ordinance and one resolution: 1) introduce an ordinance entitled Ordinance Of The Council Of The City Of Santa Rosa Amending Title 20 Of The Municipal Code To Address Streamlining And Process Improvements For The Conditional Use Permit Process; and 2) adopt a resolution to set a fee for the Director Conditional Use Permit application. This item has no impact on current fiscal year budget.

WRITTEN COMMUNICATIONS

LEGISLATIVE UPDATE

PUBLIC COMMENT ON NON-AGENDA MATTERS

ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

ADJOURNMENT OF MEETING

UPCOMING MEETINGS

UPCOMING MEETINGS LIST

*Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.

The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.

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Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.

MOTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002775 WITH BURKE, WILLIAMS & SORENSEN, LLP FOR CONTINUED AS-NEEDED PERSONNEL AND EMPLOYMENT RELATED LEGAL SERVICES RECOMMENDATION: The Human Resources Department recommends that the Council, by motion: 1) approve the Second Amendment to Professional Services Agreement Number F002775 with Burke, Williams & Sorensen, LLP, San Francisco, California, increasing compensation by $100,000, for a total contract amount not to exceed $200,000, for continued as-needed personnel and related employment legal services; and 2) authorize the City Attorney to execute the agreement. This item will not impact the general fund as services under this agreement will be paid for with appropriated funds in current and future fiscal year budgets.

MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002773 WITH KRAMER WORKPLACE INVESTIGATIONS FOR CONTINUED LEGAL SERVICES RECOMMENDATION: The Human Resources Department recommends that the Council, by motion: 1) approve the First Amendment to Professional Services Agreement Number F002773 with Kramer Workplace Investigations, a professional corporation, Danville, California, for continued employment-related workplace investigations and legal services by increasing compensation by $150,000, for a total contract amount not to exceed $250,000, amending the scope of services and increasing the hourly rate under the Agreement for services rendered since June 1, 2025; 2) authorize the City Attorney to execute the agreement; and 3) ratify $4,961 in payments erroneously made under the agreement for services rendered since June 1, 2025 at the updated rates in the proposed amendment rather than at the rates in original agreement. This item will not impact the general fund as services under this agreement will be paid for with appropriated funds in current and future fiscal year budgets.

4:00 P.M.

2:30 P.M. - CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL - SIGNIFICANT EXPOSURE TO LITIGATION Government Code § 54956.9, subdivision (d)(2) and (e)(2): 1 potential case The City is in receipt of information that might result in litigation against the City that is known to a potential plaintiff and pertains to a potential employment-related claim.

Approved on: April 21, 2026 /s/ Dina Manis, City Clerk

ANNOUNCEMENT OF CLOSED SESSION ITEMS

Mayor Stapp adjourned closed session at approximately 3:42 p.m. and reconvened the meeting to open session at 4:00 p.m.

Mayor Stapp left the meeting at 5:00 p.m. and Vice Mayor Okrepkie moved to Item 14.

Approval of the Consent Agenda