Council adopts wildfire buffer ordinance introduction, approves Spring Lake Village expansion EIR and entitlements, and receives AB 2561 vacancy report

3:00 P.M. - CLOSED SESSION

4:00 P.M. - REGULAR SESSION

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE, SANTA ROSA. THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT: 1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW; 2. VIA ZOOM WEBINAR BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/83637533027, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 836 3753 3027; 3. COMCAST CHANNEL 28 OR 26 (ESPAÑOL), AT&T U-VERSE CHANNEL 99; AND 4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting In-Person from Council Chamber or submitted in advance via email at cc-comment@srcity.org by 5:00 p.m. the Monday before the City Council Meeting. IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.

PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT. DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW. COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.

PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.

MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.

PUBLIC COMMENTS:

3:00 P.M.

CALL TO ORDER AND ROLL CALL

REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)

ANNOUNCEMENT OF CLOSED SESSION ITEMS

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) John Paul Johnson v. City of Santa Rosa, et al. United States District Court Northern District of California Case No. 3:23-cv-02478-JSC

CONFERENCE WITH LABOR NEGOTIATOR (Government Code Section 54957.6) Agency Designated Representative: Mayor Mark Stapp Unrepresented Employee: City Manager

RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.

STUDY SESSION - NONE.

4:00 P.M.

ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

PROCLAMATIONS/PRESENTATIONS

PROCLAMATION - WATER AWARENESS MONTH

PRESENTATION - WATER-USE EFFICIENCY AWARDS

PROCLAMATION - AFFORDABLE HOUSING MONTH

PROCLAMATION - NATIONAL PUBLIC WORKS WEEK

STAFF BRIEFINGS

CITY MANAGER’S/CITY ATTORNEY’S REPORTS

REPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on all settlements authorized by Council in closed session that were finalized in April 2026, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City.

STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

MAYOR'S/COUNCIL MEMBERS’ REPORTS

MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

Council Subcommittee Reports

Sonoma County Transportation and Climate Authorities (SCTCA)

Sonoma County Water Agency (SCWA) - Water Advisory Committee

Association of Bay Area Governments (ABAG)

Sonoma County Agricultural Preservation and Open Space District Advisory Committee

Sonoma Clean Power Authority (SCPA)

Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))

Groundwater Sustainability Agency (GSA)

Sonoma County Homeless Coalition

Renewal Enterprise District (RED)

Public Safety Subcommittee

Other

APPROVAL OF MINUTES

April 21, 2026, Regular Meeting Minutes. (THIS ITEM IS CONTINUED FROM THE MAY 5, 2026, REGULAR MEETING)

CONSENT ITEMS

MOTION - APPROVAL - SECOND AMENDMENT TO BLANKET PURCHASE ORDER 169396 TO EXTEND THE TERM ONE-YEAR AND INCREASE COMPENSATION WITH SCP DISTRIBUTORS LLC DBA LINCOLN AQUATICS RECOMMENDATION: The Housing and Community Services Department and the Purchasing Division of the Finance Department recommend that the Council, by motion, approve the Second Amendment to Blanket Purchase Order (BPO) 169396 with SCP Distributors LLC dba Lincoln Aquatics, Concord, California, to extend the term one year and increase compensation in the amount of $88,000, for a total contract not to exceed $264,033.66 and authorize the Purchasing Agent to execute the Amendment. This item has no impact on current fiscal year budget.

REPORT - SB 707 RELATED COUNCIL ACTIONS BACKGROUND: This item requests Council take various actions based on SB 707, which made significant updates to the Brown Act. Council is required to adopt an Internet and Telephonic Service Disruption Policy, and staff recommends amendments to existing policies and Santa Rosa City Code for operational and procedural alignment with new Brown Act requirements. RECOMMENDATION: The City Clerk’s and City Attorney’s Offices recommend that the Council, take the following actions related to Senate Bill (SB) 707 - Brown Act updates: 1) by resolution, amend the City Council Manual of Procedures and Protocols (CCMPP); 2) by resolution, adopt Council Policy entitled “Internet and Telephonic Service Disruption Policy for City Council Meetings”; 3) by resolution, amend Council Policy 000-20 entitled Citizen Participation; and 4) introduce an ordinance entitled Ordinance of the Council of the City of Santa Rosa to amend Chapter 1-10 - Open Government of the Santa Rosa City Code related to SB 707 Brown Act Updates. This item has no impact on current fiscal year budget.

MOTION - APPROVAL - THIRD AMENDMENT TO BLANKET PURCHASE ORDER 169264 TO EXTEND THE TERM ONE-YEAR AND INCREASE COMPENSATION WITH IRIS GROUP HOLDINGS LLC, DBA EVERON, LLC RECOMMENDATION: The Purchasing Division of the Finance Department recommends that the Council, by motion, approve the Third Amendment to Blanket Purchase Order (BPO) 169264 with Iris Group Holdings, LLC, dba Everon, LLC, Boca Raton, Florida to extend the term one year and increase compensation in the amount of $150,000, for a total BPO amount not to exceed $553,500, and authorize the Purchasing Agent to execute the Amendment. This item has no impact on current fiscal year budget.

PUBLIC COMMENT ON NON-AGENDA MATTERS

REPORT ITEMS

PUBLIC HEARINGS

PUBLIC HEARING - 1977 MARSH ROAD PRE-ZONING BACKGROUND: The applicant proposes to Pre-zone a 1.05-acre parcel for annexation into the City. The annexation would allow connection to City sewer service and support future construction of an accessory dwelling unit (ADU). The property is currently developed with one single-family home accessible via a shared private driveway off Marsh Road. The parcel is proposed to be pre-zoned to the RR-20 (Rural Residential) zoning district, consistent with the General Plan land use designation of Very Low Density Residential. On April 9, 2026, the Planning Commission voted unanimously to recommend that the Council Pre-zone the site. RECOMMENDATION: The Planning Commission and Planning and Economic Development Department recommend that the Council introduce an ordinance entitled Ordinance of the Council of the City of Santa Rosa pre-zoning the property located at 1977 Marsh Road to the Rural Residential (RR-20) Zoning District, Assessor’s Parcel Number 036-035-011 - File Number PLN25-0580, which is consistent with the Very Low Density Residential General Plan land use designation. This item has no impact on current fiscal year budget.

PUBLIC HEARING - STATUS OF VACANT POSITIONS AND RECRUITMENT AND RETENTION EFFORTS IN COMPLIANCE WITH ASSEMBLY BILL 2561 (2024) BACKGROUND: California State Assembly Bill (AB) 2561 was approved on September 22, 2024, and added §3502.3 to the Government Code. This law, effective January 1, 2025, requires public agencies at least once each fiscal year to: (1) hold a public hearing and receive the agency’s report on the status of vacancies and recruitment and retention efforts; (2) during the hearing, identify any necessary changes to policies, procedures, and recruitment activities that may lead to hiring obstacles; and, (3) allow the recognized employee organization for bargaining units to make a presentation at the hearing. In addition, if the number of job vacancies within a single bargaining unit meets or exceeds 20% of the total number of authorized full-time positions, the City must, upon request of the recognized employee organization, include additional specified information during the public hearing. RECOMMENDATION: It is recommended by the Human Resources Department that Council, by motion, receive and file a report on status of vacant positions and recruitment and retention efforts in compliance with Assembly Bill 2561.

PUBLIC HEARING - SPRING LAKE VILLAGE EAST GROVE BACKGROUND: The applicant for the Spring Lake Village East Grove Project proposes to expand the existing Spring Lake Village Continuing Care Retirement Community at 5555 Montgomery Drive onto adjacent parcels at 225 Los Alamos Road and 5803 and 5815 Melita Road (7.28 acres total). The project includes 32 independent senior living units, a community building, outdoor common areas, parking, walking paths, landscaping, drainage, lighting, fencing, retaining walls, and related off-site pedestrian, bicycle, stormwater, and utility improvements. Project approvals requested include: EIR certification; rezoning of 225 Los Alamos Road from RR-40-SR to PD-0308-SR; a zoning text amendment to PD-0308; a Minor Conditional Use Permit for a large community care facility; and a Hillside Development Permit for development on slopes of 10 percent or greater. On March 26, 2026, the Planning Commission voted unanimously to recommend that the Council certify the EIR, adopt the associated rezoning ordinances, and approve the required entitlement permits. RECOMMENDATION: The Planning Commission and the Planning and Economic Development Department recommend that the Council: 1) by resolution, certify the Final Environmental Impact Report (FEIR) and adopt the CEQA findings of fact and mitigation monitoring and reporting program; 2) introduce an ordinance entitled Ordinance of the Council of the City of Santa Rosa adopting a text amendment to the planned development 0308 Policy Statement for the property located at 5555 Montgomery Drive - Assessor’s Parcel Number 013-080-034, File Number MJP14-012 (REZ14-016), to amend the text of the Spring Lake Village Planned Development Policy Statement (PD-0308); 3) introduce an ordinance entitled Ordinance of the Council of the City of Santa Rosa amending Title 20 of the Santa Rosa City Code by reclassifying the property for the Spring Lake Village East Grove project, located at 225 Los Alamos Road from RR-40-SR (Rural Residential - Scenic Road) to the PD-0308-SR (Planned Development-Scenic Road) Zoning District - Assessor’s Parcel Number 031-101-026, File Number MJO14-012 (REZ14-016), to rezone the property located at 225 Los Alamos Road from Rural Residential-Scenic Road (RR-40-SR) to Planned Development-Scenic Road (PD-0308-SR); 4) by resolution, approve a Minor Conditional Use Permit for a 32-unit Community Care Facility; and 5) by resolution, approve a Hillside Development Permit. This item has no impact on current fiscal year budget.

WRITTEN COMMUNICATIONS

PUBLIC COMMENT ON NON-AGENDA MATTERS

ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

ADJOURNMENT OF MEETING

UPCOMING MEETINGS

UPCOMING MEETINGS LIST

*Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.

The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.

The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. The e-mail subject line should read "ADA Accommodation Request" or "Language Assistance" and the e-mail should include your name, address, telephone number, and a description of the request. If the request is received at least seven (7) business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting. Meeting information can also be accessed via the internet at http://srcity.org.

Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.

PROCLAMATION - NATIONAL POLICE MEMORIAL DAY

RECEIVE AN ECONOMIC DEVELOPMENT STRATEGIC PLAN UPDATE AND A PRESENTATION ON THE CURRENT STATE OF THE SANTA ROSA ECONOMY (THIS ITEM IS CONTINUED TO A DATE UNCERTAIN) Economic Development staff will provide an update on the Economic Development Strategic Plan and will also introduce Dr. Robert Eyler from Sonoma State University to present on the current state of Santa Rosa’s economy. Council will take no action except for possible direction to staff and Dr. Robert Eyler.

MOTION - FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH CIVICPLUS, LLC FOR SRCITY.ORG HOSTED WEBSITE SOFTWARE AND SERVICES RECOMMENDATION: The Information Technology Department recommends that the Council, by motion, approve the Fourth Amendment to Professional Services Agreement Number F001166 with CivicPlus, LLC, Manhattan, Kansas, for a three-year extension with two (2) one-year renewal options, for hosted website software and services in the amount of $269,604.95, for a total contract not to exceed $592,591.29, and authorize the Chief Information Officer to make non-substantive changes to the Amendment, subject to approval as to form by the City Attorney, and execute the Amendment. This item has no impact on current fiscal year budget.

RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY RECOMMENDATION: The Housing and Community Services Department recommends that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. This item has no impact on current fiscal year budget.

PUBLIC HEARING - ORDINANCE INTRODUCTION - ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA TO AMEND CHAPTER 18-46 - 2025 CALIFORNIA WILDLAND URBAN INTERFACE CODE ADDING SECTION 18-46.202 - DEFINITIONS, WITH LOCAL AMENDMENT, AND UPDATE THE EXISTING DESIGNATED WILDLAND URBAN INTERFACE AREA (THIS ITEM IS CONTINUED FROM THE APRIL 21, 2026, REGULAR MEETING) BACKGROUND: Following the release of the most recent Fire Hazard Severity Zones in the Local Responsibility Area maps by CAL FIRE in February of 2025, the Fire Department seeks to update the boundary of our local Wildland-Urban Interface Fire Area to reflect the changes in the High and Very High Severity Zones. By modifying our existing boundary to reflect the new areas of High and Very High within the City, we will ensure that State regulations applicable to both zones align with local ordinances applicable to our Wildland-Urban Interface Fire Area. This ordinance will also include the updated reference to the newly adopted 2025 California Wildland-Urban Interface Code. RECOMMENDATION: The Fire Department recommends that the Council approve the first reading and introduce an Ordinance to amend Chapter 18-46 - 2025 California Wildland Urban Interface Code to add Section 18-46.202 Definitions, with local amendments, to the Santa Rosa City Code and update the existing designated Wildland Urban Interface Area. This item has no impact on the current fiscal year budget.

QUARTERLY BOARDS, COMMISSIONS AND COMMITTEES ATTENDANCE REPORT. Provided for information.

PUBLIC HEARING - SPRING LAKE VILLAGE EAST GROVE BACKGROUND: The applicant for the Spring Lake Village East Grove Project proposes to expand the existing Spring Lake Village Continuing Care Retirement Community at 5555 Montgomery Drive onto adjacent parcels at 225 Los Alamos Road and 5803 and 5815 Melita Road (7.28 acres total). The project includes 32 independent senior living units, a community building, outdoor common areas, parking, walking paths, landscaping, drainage, lighting, fencing, retaining walls, and related off-site pedestrian, bicycle, stormwater, and utility improvements. Project approvals requested include: EIR certification; rezoning of 225 Los Alamos Road from RR-40-SR to PD-0308-SR; a zoning text amendment to PD-0308; a Minor Conditional Use Permit for a large community care facility; and a Hillside Development Permit for development on slopes of 10 percent or greater. On March 26, 2026, the Planning Commission voted unanimously to recommend that the Council certify the EIR, adopt the associated rezoning ordinances, and approve the required entitlement permits. RECOMMENDATION: The Planning Commission and the Planning and Economic Development Department recommend that the Council: 1) by resolution, certify the Final Environmental Impact Report (FEIR) and adopt the CEQA findings of fact and mitigation monitoring and reporting program; 2) introduce an ordinance entitled Ordinance of the Council of the City of Santa Rosa adopting a text amendment to the planned development 0308 Policy Statement for the property located at 5555 Montgomery Drive - Assessor’s Parcel Number 013-080-034, File Number MJP14-012 (REZ14-016), to amend the text of the Spring Lake Village Planned Development Policy Statement (PD-0308); 3) introduce an ordinance entitled Ordinance of the Council of the City of Santa Rosa amending Title 20 of the Santa Rosa City Code by reclassifying the property for the Spring Lake Village East Grove project, located at 225 Los Alamos Road from RR-40-SR (Rural Residential - Scenic Road) to the PD-0308-SR (Planned Development-Scenic Road) Zoning District - Assessor’s Parcel Number 031-101-026, File Number MJO14-012 (REZ14-016), to rezone the property located at 225 Los Alamos Road from Rural Residential-Scenic Road (RR-40-SR) to Planned Development-Scenic Road (PD-0308-SR); 4) by resolution, approve a Minor Conditional Use Permit for a 32-unit Community Care Facility; and 5) by resolution, approve a Hillside Development Permit. This item has no impact on current fiscal year budget.

PUBLIC HEARING - SPRING LAKE VILLAGE EAST GROVE BACKGROUND: The applicant for the Spring Lake Village East Grove Project proposes to expand the existing Spring Lake Village Continuing Care Retirement Community at 5555 Montgomery Drive onto adjacent parcels at 225 Los Alamos Road and 5803 and 5815 Melita Road (7.28 acres total). The project includes 32 independent senior living units, a community building, outdoor common areas, parking, walking paths, landscaping, drainage, lighting, fencing, retaining walls, and related off-site pedestrian, bicycle, stormwater, and utility improvements. Project approvals requested include: EIR certification; rezoning of 225 Los Alamos Road from RR-40-SR to PD-0308-SR; a zoning text amendment to PD-0308; a Minor Conditional Use Permit for a large community care facility; and a Hillside Development Permit for development on slopes of 10 percent or greater. On March 26, 2026, the Planning Commission voted unanimously to recommend that the Council certify the EIR, adopt the associated rezoning ordinances, and approve the required entitlement permits. RECOMMENDATION: The Planning Commission and the Planning and Economic Development Department recommend that the Council: 1) by resolution, certify the Final Environmental Impact Report (FEIR) and adopt the CEQA findings of fact and mitigation monitoring and reporting program; 2) introduce an ordinance entitled Ordinance of the Council of the City of Santa Rosa adopting a text amendment to the planned development 0308 Policy Statement for the property located at 5555 Montgomery Drive - Assessor’s Parcel Number 013-080-034, File Number MJP14-012 (REZ14-016), to amend the text of the Spring Lake Village Planned Development Policy Statement (PD-0308); 3) introduce an ordinance entitled Ordinance of the Council of the City of Santa Rosa amending Title 20 of the Santa Rosa City Code by reclassifying the property for the Spring Lake Village East Grove project, located at 225 Los Alamos Road from RR-40-SR (Rural Residential - Scenic Road) to the PD-0308-SR (Planned Development-Scenic Road) Zoning District - Assessor’s Parcel Number 031-101-026, File Number MJO14-012 (REZ14-016), to rezone the property located at 225 Los Alamos Road from Rural Residential-Scenic Road (RR-40-SR) to Planned Development-Scenic Road (PD-0308-SR); 4) by resolution, approve a Minor Conditional Use Permit for a 32-unit Community Care Facility; and 5) by resolution, approve a Hillside Development Permit. This item has no impact on current fiscal year budget.

Mayor Stapp recessed the meeting at 7:15 p.m. and reconvened at 7:35 p.m.

Approval of the Consent Agenda

Approved on: _______________________________ Dina Manis City Clerk

Mayor Stapp returned to the dais at approximately 6:20 p.m.

Mayor Stapp adjourned closed session at approximately 4:17 p.m. and reconvened the meeting to open session at 4:20 p.m.