Santa Rosa City Council (April 21, 2026) — Consent approvals; regional water budget and HUD Action Plan adopted

12:00 P.M. - CLOSED SESSION

1:30 P.M. - STUDY SESSION

4:00 P.M. - REGULAR SESSION

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE, SANTA ROSA. THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT: 1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW; 2. VIA ZOOM WEBINAR BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/83637533027, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 836 3753 3027; 3. COMCAST CHANNEL 28 OR 26 (ESPAÑOL), AT&T U-VERSE CHANNEL 99; AND 4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting In-Person from Council Chamber or submitted in advance via email at cc-comment@srcity.org by 5:00 p.m. the Monday before the City Council Meeting. IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.

PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT. DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT ARE SET FORTH BELOW. COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.

PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.

MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.

PUBLIC COMMENTS:

12:00 P.M.

CALL TO ORDER AND ROLL CALL

REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)

ANNOUNCEMENT OF CLOSED SESSION ITEMS

CONFERENCE WITH LABOR NEGOTIATOR (Government Code Section 54957.6) Agency Designated Representative: Mayor Mark Stapp Unrepresented Employee: City Manager

CONFERENCE WITH LEGAL COUNSEL - SIGNIFICANT EXPOSURE TO LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code § 54956.9, subdivision (d)(2) and (e)(1)): 1 potential case

Mayor Stapp adjourned closed session at 2:06 p.m. and reconvened the meeting to the study session session at 2:16 p.m.

1:30 P.M.

STUDY SESSION

GENERAL FUND BUDGET UPDATE The Finance Department recommends that the City Council hold a Study Session regarding the Fiscal Year 2026-27 General Fund budget development. This item is presented for the Council’s information and no action is required. This item has no impact on current fiscal year budget.

CALPERS PENSION UNFUNDED LIABILITY EXPENSES OVERVIEW AND POTENTIAL COST AVOIDANCE STRATEGIES The Finance Department recommends that the City Council hold a Study Session regarding CalPERS pension expenses and potential cost avoidance strategies. This item is presented for the Council’s information and no action is required. This item has no impact on current fiscal year budget.

Mayor Stapp recessed the meeting from 4:00 p.m. to 4:09 p.m.

ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

PROCLAMATIONS/PRESENTATIONS

PROCLAMATION - SEXUAL ASSAULT AWARENESS MONTH

STAFF BRIEFINGS - NONE.

CITY MANAGER’S/CITY ATTORNEY’S REPORTS

REPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on all settlements authorized by Council in closed session that were finalized in March 2026, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City.

STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

MAYOR'S/COUNCIL MEMBERS’ REPORTS

MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

Council Subcommittee Reports

Sonoma County Transportation and Climate Authorities (SCTCA)

Sonoma County Water Agency (SCWA) - Water Advisory Committee

Association of Bay Area Governments (ABAG)

Sonoma County Agricultural Preservation and Open Space District Advisory Committee

Sonoma Clean Power Authority (SCPA)

Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))

Groundwater Sustainability Agency (GSA)

Sonoma County Homeless Coalition

Renewal Enterprise District (RED)

Public Safety Subcommittee

Other

SONOMA COUNTY MAYORS' AND COUNCIL MEMBERS' ASSOCIATION/CITY SELECTION COMMITTEE

SONOMA COUNTY MAYORS’ AND COUNCIL MEMBERS’ ASSOCIATION LETTERS OF INTEREST The City Council will, by motion, provide direction to the Mayor regarding letters of interest received for appointment to the following vacancies to be made by the Board of Directors of the Sonoma County Mayors’ and Councilmembers’ Association at its City Selection Committee meeting on May 14, 2026. It is also recommended that if late nominations are received or if the Mayors’ and Councilmembers’ Board recommends alternates, that the City Council authorize the Mayor or their designated representative the authority to vote on these late nominations or recommendations. This item has no impact on current fiscal year budget. City Selection Committee: 1. Airport Land Use Commission - One seat to fill the expiring term of Todd Lands of Cloverdale. Four-year term with expiration in May. Letter received from: · Ariel Kelley, Healdsburg

APPROVAL OF MINUTES

March 24, 2026, Regular Meeting Minutes (THIS ITEM IS BEING CONTINUED TO A DATE UNCERTAIN.)

April 7, 2026, Regular Meeting Minutes.

April 10, 2026, Special Meeting Minutes.

CONSENT ITEMS

MOTION - AMENDMENT TO MEMORANDUM OF UNDERSTANDING NUMBER F003065 WITH COUNTY OF SONOMA PROBATION DEPARTMENT FOR WEED ABATEMENT SERVICES RECOMMENDATION: The Fire Department recommends that the Council, by motion, approve the First Amendment to Memorandum of Understanding Between City of Santa Rosa and the County of Sonoma Agreement Number F003065 for Weed Abatement services provided by the County of Sonoma Probation Department in an amount of $68,000, for a total amount not to exceed $167,000 and authorize the City Manager to make non-substantive changes to the Amendment, subject to approval by the City Attorney, and execute the Amendment. This item has no impact on current fiscal year budget.

MOTION - AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT - CALISTOGA ROAD PAVEMENT REHABILITATION AND UTILITY IMPROVEMENTS - MONTECITO BOULEVARD TO HIGHWAY 12 RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion: 1) approve Project Work Order Amendment Number A010135-2016-20B for Master Professional Services Agreement Number A010135 with Brelje and Race Consulting Engineers of Santa Rosa, California, to include updated pavement design, additional water and sewer scope, added curb ramps and Americans with Disabilities Act (ADA) improvements, Phase I Environmental Site Assessment, and construction related engineering support with an increase in compensation of $499,100 for a total not-to-exceed amount under the Agreement of $908,900; and 2) authorize the Director of Transportation and Public Works or designee to make non-substantive changes to the Agreement, subject to approval by the City Attorney, and execute the Agreement. This item has no impact on current fiscal year budget.

MOTION - CONSTRUCTION CONTRACT AWARD - C02540 PIERSON ST REHABILITATION RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion, award Contract No. C02540 Pierson St Rehabilitation, in the amount of $1,584,746 to the lowest responsible bidder, Coastside Concrete & Construction, Inc. of Santa Rosa, California, approve a 20% contract contingency in the amount of $316,949, and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of $1,901,695. The source of funds is the Capital Improvement Fund. No City General Fund money is included in this project.

MOTION - CITY OF SANTA ROSA AND GMV SYNCROMATICS CORP. THIRD AMENDMENT FOR COMPUTER AIDED DISPATCH AND AUTOMATED VEHICLE LOCATION SYSTEM RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion: approve the Third Amendment to Professional Services Agreement Number F002615 with GMV Syncromatics Corp. of Los Angeles, California, to increase compensation in an amount of $238,514, for a total not to exceed amount of $1,270,300; and 2) authorize the City Manager to make non-substantive changes to the Amendment, subject to approval by the City Attorney, and execute the Amendment. This item has no impact on current fiscal year budget.

RESOLUTION - AUTHORIZATION OF PAYMENT TO AT&T FOR UTILITY RELOCATION AT FIRE STATION 5 AND DELEGATION OF SIGNATURE AUTHORITY TO APPROVE AND EXECUTE STANDARD FORMS AND AGREEMENTS WITH TELECOMMUNICATION COMPANIES RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution: 1) approve the second payment to Work Order ID CWO-31330 with AT&T of Dallas, Texas for Fire Station 5 utility relocation in the amount of $45,917.45, for a total not to exceed $131,600.64; and 2) delegate signature authority to the Directors of the Departments of Transportation and Public Works, and Water to approve and execute standard forms and agreements with AT&T, Comcast and other telecommunication companies operating under a State of California franchise agreement within the City of Santa Rosa. This item has no impact on current fiscal year budget.

RESOLUTION - SANTA ROSA CITYBUS PUBLIC TRANSIT AGENCY SAFETY PLAN UPDATE 2026 RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution, adopt the Santa Rosa CityBus 2026 Public Transit Agency Safety Plan update to meet the requirements of the Federal Transit Administration’s Public Transportation Agency Safety Plan Final Rule. This item has no impact on current fiscal year budget.

RESOLUTION - ADOPTION OF COUNCIL POLICY ENTITLED REQUESTS FOR REMOTE PARTICIPATION ACCOMMODATION FOR LEGISLATIVE BODY MEMBERS WITH DISABILITIES AND REPEAL OF COUNCIL POLICY 000-34 RECOMMENDATION: The City Clerk’s and City Attorney’s Offices recommend that the Council, by two separate resolutions: 1) adopt a new Council policy entitled, “Requests For Remote Participation Accommodation for Legislative Body Members with Disabilities”; and 2) repeal outdated Council Policy 000-34 - “Establishing Policy for Citizen Public Appearances and Addressing the Council on Agenda Items.” This item has no impact on current fiscal year budget.

ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF THE MUNICIPAL CODE TO ADDRESS STREAMLINING AND PROCESS IMPROVEMENTS FOR THE CONDITIONAL USE PERMIT PROCESS RECOMMENDATION: The Planning Commission and Planning and Economic Development Department recommend that the Council approve the second reading and adopt an ordinance to address streamlining and process improvements for the Conditional Use permit process. This ordinance, introduced at the April 7, 2026, Regular Meeting, passed by a 5-0-2-0 vote (Stapp and Alvarez absent).

PUBLIC COMMENT ON NON-AGENDA MATTERS

REPORT ITEMS

REPORT - APPROVAL OF THE PRELIMINARY FY 2026-27 REGIONAL WATER REUSE SYSTEM OPERATING AND MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE BUDGET AND ALLOCATION OF COSTS BACKGROUND: The Regional Water Reuse System, managed by Santa Rosa Water, serves five member agencies - Santa Rosa, Rohnert Park, Sebastopol, Cotati, and the Sonoma County South Park Sanitation District, each hereinafter referred to as “User Agency” or collectively as “User Agencies.” The Operating Agreement (Agreement) between the User Agencies requires that Santa Rosa Water annually prepare a Preliminary Budget and Allocation of Costs for the Regional Water Reuse System and notify the User Agencies of these costs by May of each year. The Board of Public Utilities annually recommends the proposed fiscal year Preliminary Budget and Allocation of Costs for the Regional Water Reuse System to the City Council to be included in the annual City budget adoption. The Regional Operations and Maintenance (O&M) Fund budget request is $54,614,543, the Regional cash-funded Capital Improvement Program (CIP) is $13,000,000, and the Regional debt service due is $18,306,469. RECOMMENDATION: Santa Rosa Water, the Board of Public Utilities, and the Subregional Technical Advisory Committee recommend that the Council, by resolution, approve the preliminary Fiscal Year 2026-27 Regional Water Reuse System Operating and Maintenance, Capital Improvement and Debt Service Budget and allocation of costs for the purposes of notifying the Regional Water Reuse User Agencies of their allocation of such costs by May 1, 2026. This item has no impact on current fiscal year budget.

PUBLIC HEARINGS

PUBLIC HEARING - ORDINANCE INTRODUCTION - ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA TO AMEND CHAPTER 18-46 - 2025 CALIFORNIA WILDLAND URBAN INTERFACE CODE ADDING SECTION 18-46.202 - DEFINITIONS, WITH LOCAL AMENDMENT, AND UPDATE THE EXISTING DESIGNATED WILDLAND URBAN INTERFACE AREA BACKGROUND: Following the release of the most recent Fire Hazard Severity Zones in the Local Responsibility Area maps by CAL FIRE in February of 2025, the Fire Department seeks to update the boundary of our local Wildland-Urban Interface Fire Area to reflect the changes in the High and Very High Severity Zones. By modifying our existing boundary to reflect the new areas of High and Very High within the City, we will ensure that State regulations applicable to both zones align with local ordinances applicable to our Wildland-Urban Interface Fire Area. This ordinance will also include the updated reference to the newly adopted 2025 California Wildland-Urban Interface Code. RECOMMENDATION: The Fire Department recommends that the Council approve the first reading and introduce an Ordinance to amend Chapter 18-46 - 2025 California Wildland Urban Interface Code to add Section 18-46.202 Definitions, with local amendments, to the Santa Rosa City Code and update the existing designated Wildland Urban Interface Area. This item has no impact on the current fiscal year budget.

PUBLIC HEARING - SUBMITTAL OF THE FISCAL YEAR 2026/2027 ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT BACKGROUND: The proposed action will authorize submittal of the Fiscal Year 2026/2027 Action Plan (Plan) to HUD. HUD requires submittal of the Plan so that the City can receive federal housing and community development funds in the form of Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) grants. In Fiscal Year 2026/2027, the City will receive $1,268,543 in CDBG funds and $620,063 in HOME funds for a total award of $1,888,606. RECOMMENDATION: The Housing and Community Services Department recommends that the Council, by resolution: 1) authorize submittal of the Fiscal Year 2026/2027 Action Plan to the U.S. Department of Housing and Urban Development (HUD); and 2) authorize the City Manager to execute any forms or documents required by HUD to implement the Fiscal Year 2026/2027 Action Plan.

WRITTEN COMMUNICATIONS - NONE.

PUBLIC COMMENT ON NON-AGENDA MATTERS

ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

ADJOURNMENT OF MEETING

UPCOMING MEETINGS

UPCOMING MEETINGS LIST

*Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.

The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.

The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. The e-mail subject line should read "ADA Accommodation Request" or "Language Assistance" and the e-mail should include your name, address, telephone number, and a description of the request. If the request is received at least seven (7) business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting. Meeting information can also be accessed via the internet at http://srcity.org.

Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.

Approved on: _______________________________ Rhonda Bolla, Deputy City Clerk

Note

The time not yet being 5:00 p.m., Mayor Stapp called item 15.1 before Item 14.

Mayor Stapp recessed the meeting from 4:51 p.m. to 5:00 p.m.

Approval of the Consent Agenda