12:00 P.M. - CLOSED SESSION
2:00 P.M. - STUDY SESSION
4:00 P.M. - REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT
100 SANTA ROSA AVENUE, SANTA ROSA.
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/83637533027, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 836 3753 3027;
3. COMCAST CHANNEL 28 OR 26 (ESPAÑOL),
AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting
In-Person from Council Chamber or submitted in advance
via email at cc-comment@srcity.org by 5:00 p.m. the
Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW
FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR
PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
12:00 P.M.
CALL TO ORDER AND ROLL CALL
REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Name of Case: Nicholle Vannucci, et al. v. County of Sonoma, et al.
Court Case No. USDC Northern District of California Case No. 3:18-cv-01955-VC
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and paragraph (3) of subdivision (e) of Government Code Section 54956.9: one potential case.
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
2:00 P.M.
STUDY SESSION
FEDERAL IMMIGRATION ENFORCEMENT PRACTICES AND POTENTIAL LOCAL PUBLIC SAFETY IMPACTS
Council will hold a study session to hear public feedback and facilitate a Council discussion regarding recent federal immigration activities in California and throughout the nation, Council actions taken to date, and further options for actions that can be taken by the City of Santa Rosa to help ensure public safety for our residents. No action will be taken except for possible direction to staff. This item has no impact on current fiscal year budget.
4:00 P.M.
ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
PROCLAMATIONS/PRESENTATIONS
PROCLAMATION - AMERICAN HEART MONTH
STAFF BRIEFINGS
COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. Council will take no action except for possible direction to staff. This item has no impact on the current fiscal year budget.
CITY MANAGER’S/CITY ATTORNEY’S REPORTS
STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS
MAYOR'S/COUNCIL MEMBERS’ REPORTS
MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
Council Subcommittee Reports
Sonoma County Transportation and Climate Authorities (SCTCA)
Sonoma County Water Agency (SCWA) - Water Advisory Committee
Association of Bay Area Governments (ABAG)
Sonoma County Agricultural Preservation and Open Space District Advisory Committee
Sonoma Clean Power Authority (SCPA)
Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
Groundwater Sustainability Agency (GSA)
Sonoma County Homeless Coalition
Renewal Enterprise District (RED)
Public Safety Subcommittee
Other
BOARD, COMMISSION & COMMITTEE APPOINTMENTS
APPOINTMENTS TO FILL VACANCIES ON THE BOARD OF BUILDING REGULATIONS APPEALS, DESIGN REVIEW AND PRESERVATION BOARD AND WATERWAYS ADVISORY COMMITTEE
The Council may vote to make appointments to the Board of Building Regulations Appeals, Design Review and Preservation Board, and Waterways Advisory Committee.
COUNCIL LIAISON REGIONAL POSITIONS
MAYOR’S APPOINTMENTS TO REGIONAL POSITIONS
Mayor Stapp will announce and request Council approval of appointments to regional positions on which the City is represented per City Charter section 15.
APPROVAL OF MINUTES
January 13, 2026, Regular Meeting Minutes. (THIS ITEM IS CONTINUED FROM THE JANUARY 27, 2026, REGULAR MEETING.)
January 27, 2026, Regular Meeting Minutes.
January 28, 2026, Special Meeting Minutes.
CONSENT ITEMS
MOTION - APPROVAL OF COOPERATIVE PURCHASE OF FOUR (4) 2029 PIERCE ENFORCER TYPE 1 FIRE ENGINES WITH GOLDEN STATE FIRE APPARATUS, INC. (THIS ITEM IS CONTINUED TO THE FEBRUARY 24, 2026, REGULAR MEETING)
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion: 1) approve the purchase four (4) 2029 Pierce Enforcer Type 1 Fire Engines with Golden Fire Apparatus, Inc. of Sacramento, California for a total amount not to exceed $5,709,802; and 2) approve the use of cooperative purchasing through the Houston Galveston Area Council Interlocal Cooperative Agreement #10-2428, Pierce H-GAC Contract #FS12.23, and authorize the Purchasing Agent to execute the Purchase Order. This item has no impact on current fiscal year budget.
MOTION - APPROVAL - FIRST AMENDMENT TO BLANKET PURCHASE ORDER 168994 FOR AMMUNITION DISPOSAL SERVICES
RECOMMENDATION: The Police and Finance Departments recommend that the Council, by motion, approve the First Amendment to Blanket Purchase Order (BPO) Number 168994 with Clean Harbors Environmental Services, Inc.(Clean Harbors), Norwell, Massachusetts, to extended the term one year and increase compensation in the amount of $75,000, for a total amount not to exceed $120,000 and authorize the Purchasing Agent to make non-substantive changes to the BPO, and execute the First Amendment. This item has no impact on current fiscal year budget.
MOTION - ADOBE SIGN AND ADOBE ACROBAT PRO THREE-YEAR RENEWAL PURCHASE ORDER
RECOMMENDATION: The Information Technology Department recommends that the Council, by motion, approve issuance of a Purchase Order for a 3-year renewal of AdobeSign and Adobe Acrobat Pro, with vCloud Tech Inc., Rolling Hills Estates, California, in the total amount of $233,201.16. This item has no impact on current fiscal year budget.
RESOLUTION - APPROVAL OF GRANT OF EASEMENT TO PG&E OVER A PORTION OF CITY OWNED PROPERTY LOCATED AT 5035 HARVILLE ROAD (APN 029-030-016)
RECOMMENDATION: The Board of Public Utilities, Santa Rosa Water, and Real Estate Services recommend that the Council, by resolution, approve a grant of easement to Pacific Gas and Electric Company (“PG&E”) over a portion of City owned property located at 5035 Harville Road, Santa Rosa, California, APN 029-030-016, commonly known as Water Reservoir 6, and authorize the Assistant City Manager to make non-substantive changes to the Easement Deed, subject to approval by the City Attorney, and execute the Easement Deed. This item has no impact on current fiscal year budget.
RESOLUTION - SECOND AMENDMENT TO OPERATING AGREEMENT FOR THE SAFE PARKING PROGRAM F002431 WITH CATHOLIC CHARITIES OF NORTHWEST CALIFORNIA EXTENDING TERM FROM MARCH 31, 2026 TO JUNE 30, 2026 AND APPROPRIATING FUNDS FROM THE HOMELESS FUND RESERVES
RECOMMENDATION: The Housing and Community Services Department recommends that the Council, by resolution: 1) approve the Second Amendment to Operating Agreement Number F002431 with Catholic Charities of the Diocese of Santa Rosa DBA Catholic Charities of Northwest California, Santa Rosa, California to extend the term of the Safe Parking Program from March 31, 2026 to June 30, 2026, and increase compensation in the amount of $250,000, for a total contract not to exceed $1,200,038.72; 2) authorize the Director of Housing and Community Services to make non-substantive changes to the Amendment, subject to approval by the City Attorney, and execute the Second Amendment; and 3) appropriate funds from Homeless Fund reserves in the amount of $245.81 necessary to fund the Second Amendment. This item is requesting appropriations for one-time funding.
RESOLUTION - APPROVAL OF AWARD - SOFTWARE SUBSCRIPTION AGREEMENT F003155 FOR EDISCOVERY SOFTWARE SYSTEM TO REVEAL DATA CORPORATION (THIS ITEM IS CONTINUED FROM THE JANUARY 27, 2026, REGULAR MEETING)
RECOMMENDATION: The City Clerk’s Office, and the Information Technology and Finance Departments recommend that the Council, by resolution: 1) approve Software Subscription Agreement F003155 for a five year period, with five one year renewal options, to Reveal Data Corporation, Portland, Oregon for an eDiscovery software system for a total not-to-exceed amount under the Agreement of $624,240, and a $100,000 contingency amount for miscellaneous charges, 2) approve appropriations in the amount of $124,848; and 3) authorize the City Manager or Assistant City Manager to negotiate and execute the Agreement, subject to approval by the City Attorney. This item is requesting appropriations for on-going funding.
RESOLUTION - AMENDMENT TO THE CLASSIFICATION AND COMPENSATION & SALARY PLAN AND SCHEDULE AND ADOPTION OF AN UPDATED SALARY PLAN AND SCHEDULE (THIS ITEM IS CONTINUED TO THE FEBRUARY 24, 2026, REGULAR MEETING)
RECOMMENDATION: The Human Resources Department recommends that the Council receive the attached Human Resources Classification/Compensation Reports, and by resolution: 1) approve the proposed new classification, salaries, associated reclassification, budget changes; 2) adopt the updated Salary Plan and Schedule; and 3) authorize the Chief Financial Officer to increase appropriations in an approximate amount of $163,122.15. See Fiscal Impact Section for further breakdown. This item is requesting appropriations for ongoing funding.
PUBLIC COMMENT ON NON-AGENDA MATTERS
LATE CORRESPONDENCE
REPORT ITEMS
REPORT - RESOLUTION URGING THE UNITED STATES CONGRESS TO ADOPT LEGISLATION TO PROTECT PUBLIC SAFETY BY REQUIRING APPROPRIATE TRAINING, CONDUCT, OVERSIGHT AND ACCOUNTABILITY STANDARDS FOR FEDERAL IMMIGRATION ENFORCEMENT AGENTS
BACKGROUND: In the wake of recent interactions between federal immigration agents and members of the public in Minneapolis that resulted in the fatal shooting of Renee Good and Alex Pretti, Council will consider adopting a resolution urging the United States Congress to adopt legislation to protect public safety by requiring appropriate training, conduct, oversight, and accountability standards for federal immigration enforcement agents operating within local jurisdictions.
RECOMMENDATION: The Interim City Manager, City Attorney, and Chief of Police recommend that the Council adopt a resolution urging the United States Congress to adopt legislation to protect public safety by requiring appropriate law enforcement training, conduct, oversight, and accountability standards requirements for federal immigration enforcement agents. This item has no impact on current fiscal year budget.
REPORT - HOMELESSNESS SOLUTIONS STRATEGIC PLAN (2023-2027) - YEAR THREE REPORT (2025)(THIS ITEM IS CONTINUED TO THE APRIL 7, 2026, REGULAR MEETING)
BACKGROUND: On November 15, 2022, Council approved the Homelessness Solutions Strategic Plan (Strategic Plan) for the five-year period beginning January 2023 through December 2027. The Strategic Plan provides key strategies and actions that focus on bolstering the City’s response to the homelessness crises, aligning efforts with the Sonoma County Homeless Coalition (our local County Continuum of Care) to achieve the regional goal of “Functional Zero” homelessness by 2027. A system of care achieves “Functional Zero” when a person’s experience with homelessness is rare, brief, and non-recurring. This report highlights the City’s progress toward implementing year three of the five-year Strategic Plan.
RECOMMENDATION: The Housing and Community Services Department recommends that the Council receive a Year Three Report (2025) on the implementation of the Homelessness Solutions Strategic Plan (2023-2027). This item has no impact on current fiscal year budget.
REPORT - CONTRACT AWARD FOR THE ROUTE 101 BICYCLE AND PEDESTRIAN OVERCROSSING (CML-5028(083))
BACKGROUND: This resolution will award a contract for the Route 101 Bicycle and Pedestrian Overcrossing (“Contract”), in the amount of $37,574,978.70 to the lowest responsive bidder, Ghilotti Construction Company, Inc. of Santa Rosa, California.
RECOMMENDATION: The Transportation and Public Works Department (“TPW”) recommends that Council by resolution: 1) reject the bid of Gordon N. Ball, Inc. on Contract Number C00769, Route 101 Bicycle and Pedestrian Overcrossing (CML-5028(083)) (“Contract”), as nonresponsive; 2) find that Ghilotti Construction Company, Inc. of Santa Rosa, California (“Ghilotti”) is the lowest responsible and responsive bidder; and 3) award the Contract to Ghilotti for a contract amount of $37,574,978.70. The sources of funds are Capital Improvement funds, Senate Bill 1 Road Maintenance and Rehabilitation Program grant funds, Transportation Development Act Article III grant funds, Active Transportation Program federal grant funds, Congestion Mitigation and Air Quality Improvement Program federal funds, and Regional Measure 3 grant funds. Although the low bid for this project is approximately 29% above the engineer’s estimate, there is insufficient time to rebid the project before the grant award deadline. TPW believes that funding used for this project will not negatively impact available funding for other CIP projects as programmed including funding for any future at grade crossing at Jennings Avenue.
REPORT - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT - CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE ROUTE 101 BICYCLE AND PEDESTRIAN OVERCROSSING, APPROVAL OF FIRST AMENDMENT OF PROFESSIONAL SERVICES AGREEMENT- CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES UNDER FISCAL YEAR 2026-2027 FUNDING AND DELEGATIONS TO STAFF FOR THE ROUTE 101 BICYCLE AND PEDESTRIAN OVERCROSSING (CML-5028(083))
BACKGROUND: This resolution will approve a Professional Services Agreement (PSA) with Dynamic Dzyne Associates, Inc. dba Substrate (Substrate, Inc.) of Novato, California to provide initial construction management and inspection services for the Route 101 Bicycle and Pedestrian overcrossing (Project) in the amount not to exceed $1,800,000 with a City controlled contingency of $200,000, and further approves and authorizes staff to execute the First Amendment in fiscal year 2026/2027, subject to approval of project costs in the fiscal year 2026-2027 Capital Improvement Program budget, in the amount not to exceed $700,000 for a total contract price not to exceed $2,700,000. The Project’s complex bridge installation and oversight requirements for the grant require highly qualified inspectors and construction oversight personnel.
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution: 1) approve a Professional Services Agreement with Dynamic Dzyne Associates, Inc. dba Substrate (Substrate, Inc.) of Novato, California to provide construction management and inspection services for the Route 101 Bicycle and Pedestrian Overcrossing project (CML-5028(083)) in the amount not to exceed $1,800,000 with a City controlled contingency of $200,000; 2) approve staff to execute a First Amendment to the Agreement with Dynamic Dzyne Associates, Inc. within fiscal year 2026-2027 in the amount not to exceed $700,000, subject to approval of project costs in the fiscal year 2026-2027 Capital Improvement Program budget, for a total contract price not to exceed $2,700,000; and 3) authorize the Director of Transportation and Public Works or designee to make non-substantive changes to the Agreement and First Amendment, subject to approval by the City Attorney, and execute the Agreement and First Amendment.
REPORT - APPROVAL OF THE THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH BKF ENGINEERS FOR ADDITIONAL DESIGN SERVICES FOR THE ROUTE 101 BICYCLE AND PEDESTRIAN OVERCROSSING (CML-5028(083))
BACKGROUND: This motion will approve the Third Amendment to Professional Services Agreement (PSA) Number F002308 with BKF Engineers with offices located in Santa Rosa, California, for the Highway 101 Bicycle and Pedestrian Overcrossing (Project) to provide additional design services to support the construction oversight through fiscal year 2025/2026. The Third Amendment has been negotiated at a cost of $600,000, for a total amount not to exceed $5,477,802.
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion: 1) approve the Third Amendment to Professional Services Agreement Number F002308 with BKF Engineers of Oakland, California, for the Highway 101 Bicycle and Pedestrian Overcrossing Project to provide additional design services during construction, increasing the contract amount by $600,000 for a total amount not to exceed $5,477,802 and; 2) authorize the Director of Transportation and Public Works or designee to make non-substantive changes to the Agreement, subject to approval by the City Attorney, and execute the Agreement.
PUBLIC HEARINGS
PUBLIC HEARING - ADOPTION OF MASTER PLAN AMENDMENT FOR MARTIN LUTHER KING JR. PARK & TRAIL (CEQA EXEMPT)
BACKGROUND: The purpose of the proposed Martin Luther King Jr. Neighborhood Park and Trail Master Plan Amendment is to provide an updated park master plan that includes the community’s desired park amenities and improvements and to design and construct new park amenities and improvements.
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council conduct a public hearing, and thereafter by resolution, adopt the Master Plan Amendment for Martin Luther King Jr. Neighborhood Park and the multi-use trail connecting Hendley Street to Petaluma Hill Road.
WRITTEN COMMUNICATIONS - NONE.
PUBLIC COMMENT ON NON-AGENDA MATTERS
ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
ADJOURNMENT OF MEETING
UPCOMING MEETINGS
UPCOMING MEETINGS LIST
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.
The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. The e-mail subject line should read "ADA Accommodation Request" or "Language Assistance" and the e-mail should include your name, address, telephone number, and a description of the request. If the request is received at least seven (7) business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting. Meeting information can also be accessed via the internet at http://srcity.org.
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.
Approved on February 24, 2026:
/s/ Dina Manis, City Clerk
Mayor Stapp moved to Item 15.3 on the agenda.
Mayor Stapp recessed the meeting at 5:28 p.m. and reconvened at 5:45 p.m.
Approval of the Consent Agenda