2:00 P.M. - CLOSED SESSION
3:00 P.M. - STUDY SESSION
4:00 P.M. - REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT
100 SANTA ROSA AVENUE, SANTA ROSA.
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/83637533027, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 836 3753 3027;
3. COMCAST CHANNEL 28 OR 26 (ESPAÑOL),
AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting
In-Person from Council Chamber or submitted in advance
via email at cc-comment@srcity.org by 5:00 p.m. the
Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW
FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR
PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
2:00 P.M.
CALL TO ORDER AND ROLL CALL
REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 625 and 637 3rd Street, APNs 009-013-011 and 009-013-012 (“Garage 5”)
Agency Negotiator: Jill Scott, Real Property Negotiator
Negotiating Parties: Grupe Investment Company, Inc.
Under Negotiations: Price and terms of payment
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 625 and 637 3rd Street, APNs 009-013-011 and 009-013-012 (“Garage 5”)
Agency Negotiator: Jill Scott, Real Property Negotiator
Negotiating Parties: Airport Business Center
Under Negotiations: Price and terms of payment
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
3:00 P.M.
STUDY SESSION
ENTERTAINMENT ZONES
The Planning and Economic Development Department recommends that the Council hold a study session for Council to receive information and provide direction to staff related to the establishment of entertainment zones within the City of Santa Rosa. This item has no impact on current fiscal year budget.
4:00 P.M.
ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
PROCLAMATIONS/PRESENTATIONS - NONE.
STAFF BRIEFINGS - NONE.
CITY MANAGER’S/CITY ATTORNEY’S REPORTS
REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in December 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City.
STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS
MAYOR'S/COUNCIL MEMBERS’ REPORTS
MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
Council Subcommittee Reports
Sonoma County Transportation and Climate Authorities (SCTCA)
Sonoma County Water Agency (SCWA) - Water Advisory Committee
Association of Bay Area Governments (ABAG)
Sonoma County Agricultural Preservation and Open Space District Advisory Committee
Sonoma Clean Power Authority (SCPA)
Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
Groundwater Sustainability Agency (GSA)
Sonoma County Homeless Coalition
Renewal Enterprise District (RED)
Public Safety Subcommittee
Other
SONOMA COUNTY MAYORS' AND COUNCIL MEMBERS' ASSOCIATION / CITY SELECTION COMMITTEE
SONOMA COUNTY MAYORS’ AND COUNCIL MEMBERS’ ASSOCIATION LETTERS OF INTEREST
The City Council will, by motion, provide direction to the Mayor regarding letters of interest received for appointments to the following vacancies, which will be made by the Board of Directors of the Sonoma County Mayors’ and Councilmembers’ Association at its General Membership meeting on February 12, 2026.
Board of Directors Appointments:
1. The Charles M. Schulz - Sonoma County Aviation Commission: A new Commission of two seats with four-year terms starting in February 2026. Letters received from:
· David Hagele of Healdsburg
· Tanya Potter of Windsor
· Mark Stapp of Santa Rosa
2. Childcare Planning Council: One seat to fill the expiring term of Mayor Stephen Zollman of Sebastopol. Three-year term starting in February 2026. Letters received from:
· Karen Nau of Petaluma
· Samantha Rodriguez of Rohnert Park
· Stephen Zollman of Sebastopol
COUNCIL LIAISON POSITIONS ON JOINT POWERS AUTHORITY
APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO PUBLIC FINANCING AUTHORITY
The Council may, by motion, select and appoint a representative and alternate to the Public Financing Authority.
APPROVAL OF MINUTES
January 13, 2026, Regular Meeting Minutes. THIS ITEM IS CONTINUED TO THE FEBRUARY 10, 2026, REGULAR MEETING.
CONSENT ITEMS
MOTION - APPROPRIATION OF FUNDS FOR PROFESSIONAL SERVICES AGREEMENT WITH THE CENTRE FOR ORGANIZATION EFFECTIVENESS FOR A DEPARTMENTAL ASSESSMENT OF THE CITY ATTORNEY’S OFFICE
RECOMMENDATION: The City Attorney’s Office recommends that the Council, by motion, appropriate $47,620 from unassigned General Funds to the City Attorney’s professional services budget to fund a departmental assessment of the City Attorney’s Office by The Centre for Organization Effectiveness. This item is requesting appropriations for one-time funding.
MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002790 WITH WARD LEVY APPRAISAL GROUP, INC. FOR APPRAISAL SERVICES
RECOMMENDATION: Real Estate Services recommends that the Council, by motion, approve the First Amendment to Professional Services Agreement Number F002790 with Ward Levy Appraisal Group, Inc., Santa Rosa, California to increase compensation by $150,000 for a total contract amount not to exceed $249,000 for continued appraisal services, and authorize the Assistant City Manager to execute the Amendment. This item has no impact on current fiscal year budget.
MOTION - THIRD AMENDMENT TO PIGGYBACK AGREEMENT NUMBER 00008865 WITH IMAGETREND, LLC FOR FIRE AND EMERGENCY MEDICAL SERVICES SOFTWARE
RECOMMENDATION: The Fire Department recommends that the Council, by motion, approve the Third Amendment to Piggyback Agreement Number 00008865 with ImageTrend, LLC, Lakeville, Minnesota to increase compensation in the amount of $45,963.85, for a total contract not to exceed $131,043.85 and authorize the City Manager to make non-substantive changes to the Amendment, subject to approval by the City Attorney, and execute the Amendment. This item has no impact on current fiscal year budget.
MOTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF VEHICLE EXTRICATION EQUIPMENT WITH SOLE SOURCE VENDOR WESTERN EXTRICATION SPECIALISTS INC.
RECOMMENDATION: The Fire Department recommends that the Council, by motion: 1) approve the issuance of a purchase order for the purchase of vehicle extrication equipment with sole source vendor Western Extrication Specialists Inc., Simi Valley, California with an amount not to exceed $119,959.00; and 2) authorize the Chief Financial Officer to pay all proper claims from various charge numbers. This item has no impact on current fiscal year budget.
RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY
RECOMMENDATION: The Housing and Community Services Department recommends that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. This item has no impact on current fiscal year budget.
RESOLUTION - CONSTRUCTION COMPLETION AND EXPENDITURE OF COMMUNITY DEVELOPMENT BLOCK GRANT - DISASTER RECOVERY GRANT FUNDS - COFFEY PARK AND FOUNTAINGROVE NEIGHBORHOOD ROAD DISASTER RECOVERY
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution, acknowledge completion of construction of the Coffey Park and Fountaingrove Neighborhood Road Disaster Recovery Project and acknowledge that all grant funds under the Community Development Block Grant - Disaster Recovery Grant Agreement Number 17-DRMIT-1003 have been expended through contract work completed under the Coffey Park and Fountaingrove Neighborhood Road Disaster Recovery Project, City Contract Number C02258. This item has no impact on current fiscal year budget.
RESOLUTION - APPROVAL OF AWARD - SOFTWARE SUBSCRIPTION AGREEMENT F003155 FOR EDISCOVERY SOFTWARE SYSTEM TO REVEAL DATA CORPORATION (THIS ITEM IS CONTINUED TO THE FEBRUARY 10, 2026 REGULAR MEETING)
RECOMMENDATION: The City Clerk’s Office, and the Information Technology and Finance Departments recommend that the Council, by resolution: 1) approve F003155 Software Subscription Agreement for a five year period, with five one year renewal options, to Reveal Data Corporation, Portland, Oregon for an eDiscovery software system for a total not-to-exceed amount under the Agreement of $624,240, and a $100,000 contingency amount for miscellaneous charges, 2) approve appropriations in the amount of $124,848; and 3) authorize the City Manager or Assistant City Manager to negotiate and execute the Agreement, subject to approval by the City Attorney. This item is requesting appropriations for on-going funding.
PUBLIC COMMENT ON NON-AGENDA MATTERS
LATE CORRESPONDENCE
REPORT ITEMS
REPORT - FISCAL YEAR 2024-25 PUBLIC SAFETY AND PREVENTION TAX ANNUAL REPORT
BACKGROUND: Ordinance 3680 added Chapter 3-26 to the Santa Rosa City Code establishing a special transaction and use tax known as Public Safety and Prevention Tax (PSAP). Each year an Annual Report is prepared by City staff, reviewed by the PSAP Citizen Oversight Committee, and presented to the City Council reporting on revenue, expenditures and accomplishments during the past fiscal year.
RECOMMENDATION: The Finance, Fire, Police, and Housing and Community Services Departments, and the Public Safety and Prevention Citizen’s Oversight Committee recommend that the Council, by motion, accept the Public Safety and Prevention Tax Annual Report for Fiscal Year 2024-25. This item has no impact on current fiscal year budget.
PUBLIC HEARINGS
PUBLIC HEARING - PUBLIC HEARING ON FISCAL YEAR 2026-27 BUDGET PRIORITIES
BACKGROUND: Every year, pursuant to the City Charter, the City Council holds a public hearing to solicit input from the community on priorities to be considered for the upcoming budget. This meeting complies with Charter requirements relative to posting and being held prior to the City Council goal setting meeting. It also marks the kick-off of the Fiscal Year (FY) 2026-27 budget process.
RECOMMENDATION: The Finance Department recommends that the Council hold a public hearing on budget priorities and consider written and oral comments as part of future budget deliberations. This item has no impact on current fiscal year budget.
WRITTEN COMMUNICATIONS - NONE.
PUBLIC COMMENT ON NON-AGENDA MATTERS
ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
ADJOURNMENT OF MEETING
UPCOMING MEETINGS
UPCOMING MEETINGS LIST
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.
The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. The e-mail subject line should read "ADA Accommodation Request" or "Language Assistance" and the e-mail should include your name, address, telephone number, and a description of the request. If the request is received at least seven (7) business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting. Meeting information can also be accessed via the internet at http://srcity.org.
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.
Approved on: February 10, 2026
/s/ Dina Manis, City Clerk
Mayor Stapp adjourned closed session at approximately 3:10 p.m.
Council Member Alvarez left the meeting at 3:15 p.m.
Mayor Stapp reconvened to the regular session at approximately 3:17 p.m.
Approval of the Consent Agenda
Mayor Stapp took a brief recess at 4:59 p.m. and reconvened the meeting at 5:03 p.m.