Village Board approves Town Center contracts, ambulance purchase, and special-use for heavy vehicle repair; reviews flooding response

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All items listed on the Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered after all other Agenda items.

The consent agenda of the Village Board's Monday, April 20 regular meeting will include a resolution granting a 50-percent waiver of the annual video gaming license fee associated with the terminals at Wheeling’s AMVETS post. This request has been approved by the Village Board annually since 2015. | attachments=2 | reports=1

This resolution approves the written closed-session minutes of previous meetings of the Village Board, which remain confidential and are not for public release. This resolution differs from the Village's semi-annual review of executive session minutes, which generally reviews previously-approved minutes to determine if the need for confidentiality still exists. The Illinois Attorney General’s Office recently clarified that while public bodies may review and provide direction on closed-session minutes in closed session, the actual approval of those minutes should be in open session. Additionally, this resolution approves the destruction of executive session audio recordings over eighteen months old for which written minutes have been prepared and approved by the Village Board. | attachments=1 | reports=1

Village staff recommends the VIllage Board execute a four-year agreement with Azavar Audit Solutions, Inc. for software and services related to the collection of locally-imposed taxes. | attachments=3 | reports=1

The attached resolution approves a contract with Copenhaver Construction, Inc. in the amount of $1,455,255 for the Wheeling Town Center (WTC) Improvement Project. This project includes various improvements to parking, vehicle and pedestrian circulation, accessibility, signage, and other public enhancements. This Project has been reviewed and discussed with both the Village Board and Plan Commission, and this approval fulfills the direction provided to staff. | attachments=4 | reports=1

The Wheeling Town Center Improvements project will enhance the aesthetic appeal, functionality, and safety of the Town Center area through various infrastructure improvements. This resolution approves a professional services agreement with Kimley-Horn and Associates, Inc. for construction engineering of the Wheeling Town Center Improvements Project for an amount not to exceed $162,100. This Project has been reviewed and discussed with both the Village Board and Plan Commission, and this approval fulfills the direction provided to staff. | attachments=2 | reports=1

Fire Department staff recommends purchasing two Horton Ford F550 gasoline ambulances for delivery in 2028. These two units will replace the 2017 and 2018 ambulances which have reached the end of their service life. The total cost, including trade-ins, will not exceed $878,702. | attachments=5 | reports=1

All Listed Items for Discussion and Possible Action

Old World Granite seeks to operate a separate heavy motor vehicle repair shop within a portion of the existing industrial building at 250 Alderman Avenue, which requires special use approval. At its March 25 meeting the Plan Commission recommended approval of this request, and also granted the petitioner minor site plan approval for parking lot modifications to accommodate outdoor storage associated with the heavy motor vehicle repair shop at the March 25 Plan Commission meeting (Docket No. PSPMIN26-0002). | attachments=7 | reports=1

This ordinance authorizes the Village President to execute the eighth amendment to the Wheeling Town Center Redevelopment Agreement (RDA) with WTC, LLC. The eighth amendment memorializes that the developer and Village will sign and execute a contract for the Wheeling Town Center campus improvements as outlined in the Kimley-Horn and Associates recommendation, known as the Wheeling Town Center Project. The Village will pay the contractor for said improvements using Town Center-II Tax Increment Financing (TIF) District funds. The amount budgeted for the improvements is not to exceed $1,500,000. The Village will provide oversight of the budget and the approvals as required throughout the duration and to completion of the project. A contract for these improvements will be on the April 20 Village Board regular meeting consent agenda. | attachments=2 | reports=1