12:00 P.M. - STUDY SESSION
4:00 P.M. - REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT
100 SANTA ROSA AVENUE, SANTA ROSA.
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR
PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
12:00 P.M.
CALL TO ORDER AND ROLL CALL
REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)
ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.
STUDY SESSION
REVIEW OF FISCAL YEAR 2026-27 OPERATIONS AND MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET
The Finance Department recommends that the Council hold a study session intended to provide City Council with the opportunity to receive information and ask questions related to the City’s overall financial stability and the proposed Fiscal Year (FY) 2026-27 Operations and Maintenance Budget and the Capital Improvement Program budget. This item is provided for Council’s information, and no action is required. This item has no impact on current fiscal year budget.
Day 1, May 5
City Council
City Attorney
City Manager
Finance
HCS Recreation
Planning and Economic Development
TPW - General Fund
Non-Departmental
Homeless Services
Police Department
Fire Department
Housing Authority
Information Technology
Day 2, May 6
Human Resources
Fleet
Enterprise Funds
Santa Rosa Water
Capital Improvement Program
4:00 P.M.
ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
PROCLAMATIONS/PRESENTATIONS
PROCLAMATION - BIKE TO WORK MONTH & DAY
PROCLAMATION - NATIONAL WILDFIRE AWARENESS MONTH
STAFF BRIEFINGS
COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. Council will take no action except for possible direction to staff. This item has no impact on current fiscal year budget.
CITY MANAGER’S/CITY ATTORNEY’S REPORTS
STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS
MAYOR'S/COUNCIL MEMBERS’ REPORTS
MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
Council Subcommittee Reports
Sonoma County Transportation and Climate Authorities (SCTCA)
Sonoma County Water Agency (SCWA) - Water Advisory Committee
Association of Bay Area Governments (ABAG)
Sonoma County Agricultural Preservation and Open Space District Advisory Committee
Sonoma Clean Power Authority (SCPA)
Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
Groundwater Sustainability Agency (GSA)
Sonoma County Homeless Coalition
Renewal Enterprise District (RED)
Public Safety Subcommittee
Other
APPROVAL OF MINUTES
April 21, 2026, Regular Meeting Minutes. (THIS ITEM IS CONTINUED TO THE MAY 12, 2026, REGULAR MEETING)
CONSENT ITEMS
MOTION - APPROVAL OF COOPERATIVE PURCHASE - FIRE DEPARTMENT PERSONAL PROTECTIVE EQUIPMENT THROUGH COOP AGREEMENT NPPGOV #PS26240
RECOMMENDATION: The Fire Department recommends that the Council, by motion: 1) approve a Purchase Order to purchase Personal Protective Equipment from MES Service Company, LLC, Miami, Florida, utilizing cooperative purchasing through the National Purchasing Partners Government cooperative contract Number PS26240 for a total not to exceed amount of $450,000 and authorizes the Purchasing Agent to execute the Purchase Order; and 2) delegate authority to negotiate and execute any other documents, agreements or amendments related to the purchase, in a form approved by the City Attorney. This item has no impact on current fiscal year budget.
MOTION - APPROVAL OF COOPERATIVE PURCHASE - FIRE DEPARTMENT FIREDEX PERSONAL PROTECTIVE EQUIPMENT THROUGH SOURCEWELL COOP #010424-FDX AGENDA
RECOMMENDATION: The Fire Department recommends that the Council, by motion: 1) approve a Purchase Order to purchase Structural Personal Protective Equipment from Great West Fire & Safety, Inc., Ridgefield, Washington, utilizing cooperative purchasing through the Sourcewell COOP #010424-FDX, Medina, Ohio for a total not to exceed amount of $450,000 and authorizes the Purchasing Agent to execute the Purchase Order; and 2) delegate authority to negotiate and execute any other documents, agreements or amendments related to the purchase that are in a form approved by the City Attorney. This item has no impact on current fiscal year budget.
RESOLUTION - FUNDING AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND COUNTY OF SONOMA FOR OPERATIONS AT SAMUEL L. JONES HALL HOMELESS SHELTER
RECOMMENDATION: The Housing and Community Services Department recommends that the Council, by resolution: 1) approve Modification Number One of Agreement 2025-5042-A01 Between the City of Santa Rosa and the County of Sonoma for Operational Funding at the Samuel L. Jones Hall Homeless Shelter (Funding Agreement) in the amount of $255,000 annually for a combined total amount of $510,000; and 2) authorize the Director of Housing and Community Services to make non-substantive changes to the Funding Agreement, subject to approval by the City Attorney, and execute the Funding Agreement for the period July 1, 2025 to June 30, 2027. This item will provide additional funding for the shelter for Fiscal Year 2026-2027.
MOTION - APPROVAL OF PURCHASE ORDER WITH IPS GROUP, INC. TO PAY SINGLE SPACE AND MULTI SPACE COMMUNICATION FEES, CREDIT CARD TRANSACTION FEES, AND TEXT 2 PAY MOBILE PAYMENT FEES
RECOMMENDATION: The Finance Department recommends that the Council, by motion: 1) approve a Purchase Order to offset ongoing secure wireless gateway and data fees, meter management software licensing, and credit card gateway fees from IPS Group, Inc., San Diego, California, for a total not to exceed amount of $810,000 and authorize the Purchasing Agent to execute the Purchase Order; and 2) delegate authority to negotiate and execute any other documents, agreements or amendments related to the purchase, subject to approval as to form by the City Attorney. This item has no impact on current fiscal year budget.
MOTION - APPROVAL OF PURCHASE ORDER WITH PASSPORT LABS, INC. TO PROVIDE DIGITAL BILLING, TRANSACTION, AND MANAGEMENT SERVICES FOR THE PAYMENT OF PARKING METERS VIA MOBILE PHONE.
RECOMMENDATION: The Finance Department recommends that the Council, by motion: 1) approve a Purchase Order to continue the Mobile Payment for Parking Platform provided by Passport Labs, Inc. for a total amount not to exceed $210,000, for an initial one-year term with four optional one-year extensions; and 2) delegate authority to the Purchasing Agent to execute the Purchase Order and to negotiate and execute any other documents, agreements, or amendments related to the purchase, subject to approval as to form by the City Attorney. This item has no impact on current fiscal year budget.
PUBLIC COMMENT ON NON-AGENDA MATTERS
REPORT ITEMS - NONE.
PUBLIC HEARINGS - NONE.
WRITTEN COMMUNICATIONS - NONE.
PUBLIC COMMENT ON NON-AGENDA MATTERS
ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
ADJOURNMENT OF MEETING TO BE CONTINUED ON MAY 6, 2026, BEGINNING AT 9:00 A.M.
UPCOMING MEETINGS
UPCOMING MEETINGS LIST
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.
The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. The e-mail subject line should read "ADA Accommodation Request" or "Language Assistance" and the e-mail should include your name, address, telephone number, and a description of the request. If the request is received at least seven (7) business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting. Meeting information can also be accessed via the internet at http://srcity.org.
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.
VICE MAYOR OKREPKIE WILL BE PARTICIPATING
IN THE MEETING VIA TELECONFERENCE FROM
2365 Ka'anapali Parkway Lahaina, HI 96761 - Mauna Komohana Room
THIS AGENDA SHALL BE POSTED AT THE LOCATION.
PUBLIC COMMENT ON THIS STUDY SESSION WILL BE TAKEN ON BOTH TUESDAY, MAY 5, 2026, AND WEDNESDAY, MAY 6, 2026.
THIS AGENDA IS FOR THE FIRST DAY OF A TWO-DAY
REGULAR CITY COUNCIL MEETING THAT WILL
CONTINUE ON MAY 6, 2026
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/83637533027, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 836 3753 3027;
3. COMCAST CHANNEL 28 OR 26 (ESPAÑOL),
AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting
In-Person from Council Chamber or submitted in advance
via email at cc-comment@srcity.org by 5:00 p.m. the
Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW
FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
April 20, 2026, Special Meeting Minutes.
PROCLAMATION - JEWISH AMERICAN HERITAGE MONTH
April 27, 2026, Special Meeting Minutes.
March 24, 2026, Regular Meeting Minutes.
LATE CORRESPONDENCE
Approved on:
_______________________________
Dina Manis
City Clerk
Approval of the Consent Agenda