1:30 P.M. - CLOSED SESSION
4:00 P.M. - INTERVIEWS FOR BOARDS, COMMISSIONS, AND COMMITTEES / REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT
100 SANTA ROSA AVENUE, SANTA ROSA.
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/84471867952, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 844 7186 7952;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting
In-Person from Council Chamber or submitted in advance
via email at cc-comment@srcity.org by 5:00 p.m. the
Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO
AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR
PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
1:30 P.M.
CALL TO ORDER AND ROLL CALL
REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: three potential cases
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Cornerstone Communities II, LLC v. The City of Santa Rosa, The City Council of the City of Santa Rosa, et al.
Sonoma County Superior Court Case No. 25CV06089
PUBLIC EMPLOYMENT
(Government Code Section 54957)
Titles: City Manager and Interim City Manager
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM.
STUDY SESSION - NONE.
4:00 P.M.
INTERVIEWS FOR BOARDS, COMMISSIONS AND COMMITTEES
PERSONNEL BOARD INTERVIEWS
The Council will conduct interviews for one At-Large Personnel Board vacancy.
ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
PROCLAMATIONS/PRESENTATIONS
PROCLAMATION - ZERO WASTE WEEK
STAFF BRIEFINGS
COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. No action will be taken except for possible direction to staff.
CITY MANAGER’S/CITY ATTORNEY’S REPORTS
STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS
MAYOR'S/COUNCIL MEMBERS’ REPORTS
MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
Council Subcommittee Reports
Sonoma County Transportation and Climate Authorities (SCTCA)
Sonoma County Water Agency (SCWA) - Water Advisory Committee
Association of Bay Area Governments (ABAG)
Sonoma County Agricultural Preservation and Open Space District Advisory Committee
Sonoma Clean Power Authority (SCPA)
Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
Groundwater Sustainability Agency (GSA)
Sonoma County Homeless Coalition
Renewal Enterprise District (RED)
Public Safety Subcommittee
Other
BOARD, COMMISSION & COMMITTEE APPOINTMENTS
COUNCIL MAY VOTE TO MAKE AN APPOINTMENT TO THE PERSONNEL BOARD
The Council, by motion, may appoint one member to fill an At-Large vacancy with a term expiring December 31, 2026.
COUNCIL LIAISON POSITIONS ON JOINT POWERS AUTHORITY
APPOINTMENT OF ALTERNATE TO ZERO WASTE SONOMA AGENCY
The Council may, by motion, select and appoint an alternate to the Zero Waste Sonoma Agency Board of Directors.
APPROVAL OF MINUTES
September 30, 2025, Regular Meeting Minutes.
CONSENT ITEMS
MOTION - CONTRACT AWARD - PINER CREEK CROSSING - HAWK (HIGH-INTENSITY ACTIVATED CROSSWALK)
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion, award Contract Number C01643, Piner Creek Crossing - HAWK (High-Intensity Activated Crosswalk) in the amount of $460,480 to the lowest responsible bidder, Mike Brown Electric Co. of Cotati, California, approve a 15% contract contingency in the amount of $69,072 and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of $529,552. The source of funds is gas taxes. No City General Fund money is included in this project.
MOTION - APPROVAL OF FIRST AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F002803 WITH GREEN TARA, INC., DBA CLONE DIGITAL PRINT AND COPY
RECOMMENDATION: The Finance Department recommends that the Council, by motion, approve the First Amendment to General Services Agreement Number F002803 with Green Tara, Inc., dba Clone Digital Print and Copy, Santa Rosa, California, to increase compensation in the amount of $150,000, for a total contract not to exceed $250,000, subject to approval by the City Attorney. This item has no impact on current fiscal year budget.
MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH ACCELA, INC. FOR PERMITTING AND INSPECTION SOFTWARE
RECOMMENDATION: The Information Technology Department recommends that the Council, by motion, approve the First Amendment to Professional Services Agreement Number F002876 with Accela, Inc., San Ramon, California, to incorporate ePermitHub plan review software, in the amount of $264,761.72, for a total contract not to exceed $2,744,562.83, subject to approval as to form by the City Attorney. This item has no impact on current fiscal year budget.
RESOLUTION - THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F002578 WITH DTA PUBLIC FINANCE, INC
RECOMMENDATION: The Planning and Economic Development Department recommends that the Council, by resolution, approve the Third Amendment to Professional Services Agreement Number F002578 with DTA Public Finance, Inc., Irvine, California to revise the scope of services, extend the time of performance, and increase compensation in the amount of $50,000, for a total contract not to exceed $301,500, and authorize the Assistant City Manager to make non-substantive changes to the Amendment, subject to approval by the City Attorney, and execute the Amendment. This item has no impact on current fiscal year budget.
ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 1-08 OF THE SANTA ROSA CITY CODE AND ADDING SECTION 1-09 TO THE SANTA ROSA CITY CODE
RECOMMENDATION: The City Clerk’s and City Attorney’s Offices recommend that the Council approve the second reading and adopt an ordinance to amend Santa Rosa City Code (SRCC) Sections 1-08.010 and 1-08.020 to eliminate the requirement of reading ordinance and resolution titles prior to adoption and add Section 1-09 to codify authority to correct scrivener’s errors. This ordinance, introduced at the September 30, 2025, Regular Meeting, passed by a 5-0-2-0 vote (Rogers and Fleming absent).
PUBLIC COMMENT ON NON-AGENDA MATTERS
REPORT ITEMS - NONE.
PUBLIC HEARINGS
PUBLIC HEARING - FEE ADJUSTMENT FOR RECREATION AND PARKS RELATED PROGRAMS AND SERVICES
BACKGROUND: The Recreation Division of the Housing and Community Services Department provides a wide range of fee-based services, including facility use, admissions, and program activities. The Department is proposing updated fees to adjust to increasing expenses, support greater cost recovery and improve operational efficiencies.
RECOMMENDATION: The Housing and Community Services Department recommends that the Council, by resolution: 1) approve the proposed fee schedule for various facilities and services effective January 1, 2026; and 2) delegate authority to the Director of Housing and Community Services to set the necessary fees for seasonal program activities, excursions, special events, and athletic league fees.
WRITTEN COMMUNICATIONS - NONE.
PUBLIC COMMENT ON NON-AGENDA MATTERS
ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
ADJOURNMENT OF MEETING
UPCOMING MEETINGS
UPCOMING MEETINGS LIST
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.
STUDY SESSION - NONE.
Approved on November 4, 2025
/s/ Dina Manis, City Clerk
Approval of the Consent Agenda
The time not being 5:00 p.m., Mayor Stapp recessed the meeting at 4:44 p.m. and reconvened to open session at 5:00 p.m.
Mayor Stapp adjourned closed session at approximately 2:58 p.m. and reconvened the meeting to open session at 4:01 p.m.