Summary

PMBC approves multiple payments and change orders; receives updates on Juliet Long HVAC and roof projects

LedyardOct 6, 20253 min read

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The Ledyard Permanent Municipal Building Committee met October 6, 2025 (Town Hall Annex, hybrid). Members reviewed roof punch‑list items at the BOE Central Office and Gales Ferry, discussed a delayed Eversource cutover for Juliet Long School, and received a positive financial update on the Juliet W. Long (JWL) HVAC project (projected $545,000 savings). The Committee approved a series of invoices, payments and change orders for roof and HVAC work (including a $46,035 payment to Gold Seal Roofing and a $294,025 application for payment to The Nutmeg Companies), authorized an RFQ/RFP for a commissioning agent for the JWL HVAC project, and voted on multiple consultant and testing invoices. One small consultant invoice (Silver Petrucelli Inv#25-1933, $149.40) received no action.

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Permanent Municipal Building Committee

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Key decisions

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Approved addition to agenda to consider Gold Seal Roofing payment ($46,035.00) and Shipman & Goodwin invoice ($1,475.00).
Approved Gold Seal Roofing Application and Certificate for Payment dated 9.30.2025 in the amount of $46,035.00 for Juliet Long School – Roof Replacement and Photovoltaic Project.
Approved Shipman & Goodwin LLP Inv# 668409 dated 9.8.2025 in the amount of $1,475.00 for professional services.
Approved Silver Petrucelli & Associates Inv# 25-1937 ($3,400.00) and Inv# 25-2520 ($850.00) for roof/PV work on Gales Ferry and related BOE roof projects.
Approved Prime Consulting Inc. Inv#23269 dated 8.14.2025 in the amount of $4,865.00 for snowguard inspection.
No action taken on Silver Petrucelli & Associates Inv# 25-1933 dated 5.1.2025 in the amount of $149.40 (construction administration/closeout).
Approved AIA G701-2017 Change Order No. 002 dated 9.30.2025 in the amount of $27,932.93 for 2023-121A Juliet W. Long School – HVAC Project.
Approved AIA G701-2017 Change Order No. 003 dated 9.30.2025 in the amount of $778.97 for Juliet W. Long School – HVAC Project (fire‑safety/top‑of‑wall work).
Approved Colliers Project Leaders Inv# 0001099202 dated 9.30.2025 in the amount of $4,028.40 for OMP – JWL HVAC installation.
Approved Friar Architecture Inc. Inv# 2023-121A-11 dated 9.30.2025 in the amount of $24,540.00 for JWL HVAC project work.
Approved Materials Testing, Inc. Inv# 26566 dated 8.31.2025 in the amount of $1,324.50 for structural steel inspection (JWL HVAC).
Approved The Nutmeg Companies, Inc. Application for Payment dated 9.30.2025 in the amount of $294,025.00 for Juliet W. Long School – HVAC Project (backup and certified payroll confirmed).
Approved L&W Supply Corporation Inv# 148506-001 dated 8.25.2025 in the amount of $12,886.16 for JWL HVAC ceiling materials.
Approved AUDET Construction & Sons invoice dated 8.20.2025 in the amount of $4,950.00 for JWL HVAC (metal wrap soffit).
Approved the Request for Qualifications/Proposal (RFQ/RFP) for professional services – Commissioning Agent (draft dated 10.1.2025) for the Juliet Long School HVAC project.
Meeting adjourned at 6:25 p.m.

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Permanent Municipal Building Committee

Oct 6, 2025, 12:00 AMTown Hall Annex - Hybrid Formatscheduled

Regular Meeting

Agenda

REMOTE MEETING INFORMATION
Join Zoom Meeting https://us06web.zoom.us/j/87479984008?pwd=TMXjVLsHfsHt5AL4BKmeuox5ATzbA0.1 Meeting ID: 874 7998 4008 Passcode: 011861 One tap mobile +13092053325,,87479984008#,,,,*011861# US
CALL TO ORDER
ROLL CALL
RESIDENTS & PROPERTY OWNERS COMMENTS
APPROVAL OF MINUTES
MOTION to approve the PMBC Special Meeting/Executive Session Meeting Minutes of September 8, 2025 and the PMBC Regular Meeting Minutes of September 8, 2025.
MOTION to approve the PMBC Special Meeting Minutes of September 15, 2025.
UPDATE ON JULIET LONG, GALES FERRY AND BOE CENTRAL OFFICE PROJECTS
Update/Discussion on Roof Projects & Budget Documents
MOTION to approve Silver Petrucelli & Associates Inv# 25-1933 dated 5.1.2025 in the amount of $149.40 for Project 22.331 Ledyard BOE-Roof.
MOTION to approve Silver Petrucelli & Associates Inv# 25-1937 dated 5.5.2025 in the amount of $3,400.00 for Project 22.331 Ledyard - Gales Ferry Roof & PV.
Motion to approve Silver Petrucelli & Associates Inv# 25-2520 dated 9.1.2025 in the amount of $850.00 for Project 22.331 Ledyard - Gales Ferry Roof and PV.
MOTION to approve Prime Consulting Inc Inv #23269 dated 8.14.2025 in the amount of $4,865.00 for Snowguard Inspection.
JULIET LONG HVAC PROJECT UPDATES
JWL HVAC Project 2024 Updates
JWL HVAC Owner’s Project Management Report - Colliers
MOTION to approve AIA Document G701-2017 Change Order Number 002 dated 9.30.2025 in the amount of $27,932.93 for 2023-121A Juliet W. Long School - HVAC Project.
MOTION to approve AIA Document G701-2017 Change Order Number 003 dated 9.30.2025 in the amount of $778.97 for Juliet W. Long School - HVAC Project.
MOTION to approve Colliers Project Leaders Inv# 0001099202 dated 9.30.2025 in the amount of $4,028.40 for OMP-Juliet Long HVAC Installation.
MOTION to approve Friar Architecture Inc. Inv# 2023-121A-11 dated 9.30.2025 in the amount of $24,540.00 for Project 2023-121A Ledyard - Juliet Long HVAC.
MOTION to approve Materials Testing, Inc. Inv# 26566 dated 8.31.2025 in the amount of $1,324.50 for Structural Steel Inspection JWL HVAC Project.
MOTION to approve The Nutmeg Companies, Inc. Application for Payment dated 9.30.2025 in the amount of $294,025.00 for Juliet W. Long School-HVAC Project.
MOTION to approve L&W Supply Corporation Inv# 148506-001 dated 8.25.2025 in the amount of $12,886.16 for JWL HVAC Project.
MOTION to approve AUDET Construction & Sons Invoice dated 8.20.2025 in the amount of $4,950.00 for JWL HVAC Project.
Discussion and possible action to select a Commissioning Agent for Juliet Long School HVAC Project.
OLD BUSINESS
Any Old Business proper to come before the Committee
NEW BUSINESS
Any New Business proper to come before the Committee
ADJOURNMENT
DISCLAIMER: Although we try to be timely and accurate these are not official records of the Town.
Agenda Item
ADDITIONS TO AND/OR CHANGES TO THE AGENDA
MOTION to add the following items to the agenda under Section V. Update on Juliet Long, Gales Ferry and BOE Central Office Projects: Section V. 6. MOTION to approve Gold Seal Roofing Application and Certificate for Payment dated 9.30.2025 in the amount of $46,035.00 for Juliet Long School - Roof Replacement and Photovoltaic Project. 7. MOTION to approve Shipman & Goodwin LLP Inv# 668409 dated 9.8.2025 in the amount of $1,475.00 for Professional Services Rendered.
MOTION to approve Shipman & Goodwin LLP Inv# 668409 dated 9.8.2025 in the amount of $1,475.00 for Professional Services Rendered.
MOTION to approve Gold Seal Roofing Application and Certificate for Payment dated 9.30.2025 in the amount of $46,035.00 for Juliet Long School - Roof Replacement and Photovoltaic Project.

PMBC approves multiple payments and change orders; receives updates on Juliet Long HVAC and roof projects

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