Wheeling Village Board approves watermain contract and multiple zoning variances; front-yard fence variation fails

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All items listed on the Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered after all other Agenda items.

Staff recommends approval of a resolution authorizing a road closure for the AMVETS Memorial Day Parade on May, 25, 2026. The parade requires the closure of Illinois Route 83 (McHenry Road) between Weiland Road and Lexington Drive for approximately one hour. | attachments=1 | reports=1

Information Technology (IT) staff recommends approval of the annual renewal of Microsoft Office 365 software licenses from Dell Technologies, which holds the National Cooperative Purchasing Alliance joint purchasing contract for these products and services. The proposed software licenses are necessary to sustain the daily operations of the Village’s office automation environment. | attachments=3 | reports=1

Information Technology (IT) staff recommends Village Board authorization of the annual renewal of Sophos Antivirus endpoint protection software licenses required to maintain the Village's cybersecurity. The approved 2026 budget includes funding for this annual renewal purchase at a cost of $30,066.25. | attachments=3 | reports=1

This resolution approves a $234,650 professional services agreement with Strand Associates, Inc. to provide construction engineering inspections for the Wheeling Road and Palatine Frontage Road Watermain Project. As a result of this project, 7,600 feet of watermain will be replaced from Hintz Road to Abbott Drive. | attachments=2 | reports=1

This resolution approves the attached $4,426,078 contract with IHC Construction Companies, LLC for the Wheeling Road and Palatine Frontage Road Watermain Project. This project will replace 7,600 feet of watermain from Hintz Road to Abbott Drive. | attachments=5 | reports=1

Petitioner 2281 Foster, LLC has submitted a request for an amendment to a previously-approved resolution consenting to a Class 6b Real Estate Property Tax Classification for the property located at 2281 South Foster Avenue. Cook County has notified the petitioner that in order to file this 6b application, the Village Board must approve a technical amendment to the previously-adopted Resolution 26-033 to include the designation of “special circumstances.” | attachments=3 | reports=1

All Listed Items for Discussion and Possible Action

The property owner seeks a zoning variation to permit the installation of an additional section of six-foot-tall fencing at the northeast corner of the subject property, which would encroach 16 feet into the required front yard setback along West Jeffery Avenue. The requested variation would reduce the minimum required setback from 25 feet to nine feet, which the Wheeling Zoning Code permits for a maximum four-foot-tall fence within the front yard. At the April 22, 2026 hearing, the Plan Commission recommended denial of the variation request. The final determination rests with the Village Board. | attachments=9 | reports=1

Cubesmart seeks a variation to reduce the minimum required front-yard setback along Milwaukee Avenue from 25 feet to 8.4 feet for the installation of ground-mounted equipment associated with a proposed 600-kilowatt rooftop solar collection system at the Cubesmart self-storage facility at 1042 South Milwaukee Avenue. At the April 22, 2026 hearing, the Plan Commission recommended approval of the variation request. The petitioner received minor site plan and appearance approval for the installation of ground-mounted equipment and rooftop solar collection system at the April 22 Plan Commission meeting (Docket No. PSPMIN26-0005). | attachments=10 | reports=1

Cubesmart seeks a variation to reduce the minimum required front-yard setback along Milwaukee Avenue from 25 feet to 4.7 feet for the installation of a 40-foot-tall private utility pole associated with a proposed 600-kilowatt rooftop solar collection system at Cubesmart self-storage, 1004 South Milwaukee Avenue . At the April 22, 2026 hearing, the Plan Commission recommended approval of the variation request. The petitioner is also seeking a variation to permit a decrease in the minimum required side-yard setback along the north property line (Docket No. PV25-0015); that request immediately follows this on the May 4 regular meeting agenda. The petitioner received minor site plan and appearance approval for the installation of ground-mounted equipment and rooftop solar collection system area at the April 22 nd Plan Commission meeting (Docket No. PSPMIN26-0004). | attachments=10 | reports=1

Cubesmart seeks a variation to reduce the minimum required side-yard setback from 15 feet to 0.5 feet for the installation of ground-mounted equipment associated with a proposed rooftop solar collection system at the Cubesmart self-storage facility at 1004 South Milwaukee Avenue. At the April 22, 2026 hearing, the Plan Commission recommended approval of the variation request. The petitioner is also seeking a variation to permit a decrease in the minimum required front-yard setback along Milwaukee Avenue (Docket No. PV26-0008); that item immediately precedes this one on the May 4 regular meeting agenda. The petitioner received minor site plan and appearance approval for the installation of ground-mounted equipment and rooftop solar collection system at the April 22 Plan Commission meeting. | attachments=10 | reports=1

The Village of Wheeling seeks a variation to increase the maximum permitted fence height from six feet to eight feet, associated with the reconstruction of the vehicle fueling area at the Wheeling Public Works facility at 77 W. Hintz Road. At the April 22, 2026 hearing, the Plan Commission recommended approval of the variation request. The petitioner also received minor site plan and appearance approval for the reconstruction of the vehicle fueling area at the April 22 Plan Commission meeting (Docket No. PSPMIN26-0003). | attachments=8 | reports=1

The Wheeling Town Center developer is requesting Village Board approval to allow a dental office to occupy the space at 407 W. Dundee Road. The restated redevelopment agreement (RDA) for Wheeling Town Center prohibits this use on the first floor of commercial spaces, but allows the Board sole discretion to permit this use upon the developer's request. The attached resolution would grant the requested exemption and allow for this tenant's occupancy without constituting a broader amendment or waiver of the RDA’s restrictions on, or list of, prohibited uses. | attachments=2 | reports=1