Village Board approves infrastructure and plan contracts

CALL TO ORDER

ROLL CALL

PLEDGE ALLEGIANCE

Public Comment is subject to the public comment rules and procedures adopted by the Village.

REPORTS

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Fire Hydrant Flow Testing 2026 | attachments=1

Board to consider an ordinance approving the following requests for the 2026 PetPawlooza event hosted by the Westmont Special Events Corporation, May 16, 2026: Community Events Permit Food Truck Fee Waiver Temporary Banner Permit Waiver Street Closure Request — Partial closure of E. Dallas Street from Linden to the closest driveway on East Dallas. Background of Subject Matter PetPawlooza celebrates animals and pets with fun activities for everyone. There will be exciting pet contests, live demonstrations, a petting zoo, and a variety of vendors. The event will be located at Veterans Memorial Park. Vendors and demonstrations will be set up adjacent to the sidewalks and the pet contest will take place at the entrance of the park building. The petting zoo will be placed on the east side of the event in the grass area. The event times are 10am - 2pm on Saturday. The street closure will be from Friday, 3pm - Saturday 2pm (event closes). | attachments=1

Board to consider an ordinance approving the following requests from USA Luge for their 2026 Slider Search tryouts on August 16, 2026: Street and Public Right of Way Closures: South Cass Avenue between 55th Street and West Dallas Street from 7:00 a.m. to 6:00 p.m. Community Events permit Background of Subject Matter This event has been in Westmont many times and is always well-received. The street closure will impact access to South Cass Avenue from East Dallas Street, along with East and West Des Moines Street. Type Consent Item Budgeted

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Board to consider an ordinance awarding the bid to Schroeder Asphalt Services, Inc. for the Residential Alley 7S Reconstruction project and authorizing a construction contract consistent with the bid documents. Background of Subject Matter The Village accepted bids from eight contractors for the project. The low bidder was Schroeder Asphalt Services, Inc. with a low bid of $1,145,663.62. The low bid is approximately 23% lower than the Engineer's Estimate of $1,499,091.00. The low bidder is approximately 2.38% lower than the second low bidder's bid of $1,172,941.27. The Village has worked with this contractor in the past and the work was satisfactory. Additional Background This project includes the reconstruction of Residential Alley 7S between 55 St and W Quincy St and Washington St and Hudson St. The alley will be reconstructed with asphalt pavement, concrete edge restraint, storm sewer and associated restoration. Recommendation Approve | attachments=2

Board to consider an ordinance authorizing an engineering services agreement with Thomas Engineering Group, LLC for Phase 3 construction engineering services for the Residential Alley 7S Reconstruction project. Background of Subject Matter Request to approve the sum of $155,550.00 for Phase 3 construction engineering services for the Residential Alley 7S Reconstruction project. Additional Background This agreement will include construction administration, field inspection and documentation of this alley reconstruction project. Recommendation Approve | attachments=1

Board to consider a Resolution authorizing construction and maintenance of municipal facilities by municipal forces in the State Right of Way. Background of Subject Matter The Village of Westmont owns and maintains various municipal facilities within the State of Illinois right of way. The Illinois Department of Transportation (IDOT) requires the Village to pass a resolution authorizing construction and maintenance of municipal facilities in the State right of way. Additional Background The previous resolution ​has expired, and a new resolution must be ​approved to satisfy IDOT requirements. Recommendation Approve | attachments=1

Board to consider an ordinance authorizing an engineering services agreement with Baxter and Woodman, Inc. for Phase 3 construction engineering services for the Water Treatment Control Plant System (WTCPS) Demolition and Chlorination System Replacement. Background of Subject Matter Request to approve the sum of $45,390.00 for Phase 3 construction engineering services for the Water Treatment Control Plant System (WTCPS) Demolition and Chlorination System Replacement. Additional Background This agreement will include construction administration, shop drawing review, periodic part-time field inspection and documentation of the subject project. Recommendation Approve | attachments=1

Board to consider an ordinance approving an agreement with The Lamar Johnson Collaborative Inc. and sub-consultants Krueck Sexton Partners and Gewalt Hamilton Associates, Inc., to prepare a Comprehensive Plan; and to prepare a Downtown Streetscape Master Plan. Background of Subject Matter The Village of Westmont sought proposals from Illinois-based planning consultants to prepare a new Comprehensive Plan and Downtown Streetscape Master Plan. The current Comp Plan, adopted in 2013 as an update to the 1998 version, is due for replacement. The new plan will guide community development, economic growth, public investment, and decision-making for the next 15–20 years. It will also include a robust, expedited streetscape plan for the Downtown Central Business District. Additional Background The Village issued a Request for Proposals (RFP) on December 15, 2025, and received seven responses. Staff subsequently conducted four interviews before selecting the top-rated consultant. The not-to-exceed price for these services is $223,987.00, excluding expenses and any supplemental services requested by the Village. The ordinance approving this agreement will authorize staff to finalize edits to the agreement and exhibits other than price and the completion deadlines. | attachments=1

Board to consider a motion confirming the Mayor’s appointment of attorney Charles Rohde as special counsel to the Village for criminal appellate court work. Background of Subject Matter This special counsel is required to defend the Village in a recently-filed appeal of a criminal DUI conviction. The Village Prosecutor who handled the case at the trial court level does not perform appellate court work. Therefore, new legal counsel is required who specializes in criminal law and criminal appeals. Attorney Rohde is a partner with The Law Offices of Charles Rohde & Pierina Infelisa, P.C. in Wheaton, Illinois, and he has over 20 years of criminal trial and appellate court experience. Recommendation Approve

Board to consider an ordinance approving a Fourth Amendment to the Public-Private Partnership Agreement for EMS/Firefighting Staffing with Metro Paramedic Services, Inc. Background of Subject Matter The existing agreement with Metro was approved in 2022 for a 5-yr term. For years 2–5 of the agreement, the parties must negotiate and agree on the compensation that the Village must pay to Metro, not to exceed a 5% increase or decrease in any year. This amendment agrees to a 5% increase this year. Additional Background This 4th Amendment addresses the compensation for the upcoming fiscal year. Either party may terminate the Agreement without cause upon 90 days’ notice, or may terminate in the event of a breach. Recommendation Approve | attachments=1

Board to consider a motion awarding a Hotel/Motel Grant in the amount of $2,500.00 to the Westmont Lions Club for the Spring Fling event. Background of Subject Matter The Westmont Lions Club is requesting a Hotel/Motel Grant to assist in the annual festival event, which they have received in the past. This year the location has moved, so it is included as a new business item for the Board to review. | attachments=1

Board to consider a motion awarding a Hotel/Motel Grant, in the amount of $2,500.00, to the Westmont Lions Club for the Lions Club Anniversary Fireworks event, in connection with the Spring Fling event. Background of Subject Matter In addition to the typical Spring Fling event, the Lions Club is also hosting additional fireworks for this one year, in connection with their 90th anniversary. | attachments=1

This Board may adjourn to closed session to discuss matters so permitted and may act upon such matters upon returning to open session.