City Council approves utility, water, and housing actions

Recognition of John Short, Investment Review Committee Member

Ventura County Civic Alliance State of the Region Report

General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION: Ratify November 5, 2025, November 12, 2025, November 19, 2025, and November 26, 2025; approve December 3, 2025, subject to review and ratification LEVINE ACT ITEM: No

Minutes of City Council meeting of November 4, 2025 RECOMMENDATION: Approve LEVINE ACT ITEM: No

Ventura County Fire Protection District Ordinance Pertaining to City Building Standards RESOLUTION RATIFYING VENTURA COUNTY FIRE PROTECTION DISTRICT’S ADOPTION OF ORDINANCE NO. 34, WITHOUT MODIFICATIONS, WITH ADDITIONS, DELETIONS, AND AMENDMENTS PERTAINING TO BUILDING STANDARDS WITHIN THE JURISDICTIONAL BOUNDARIES OF THE CITY OF THOUSAND OAKS RECOMMENDATION: 1. Adopt a resolution ratifying Ventura County Fire Protection District (VCFPD) Ordinance No. 34, without modification, with additions, deletions, and amendments pertaining to building standards within the jurisdictinoal boundaries of the City of Thousand Oaks. 2. Direct staff to file a copy of the VCFPD’s findings and Chapter 9 of Ordinance No. 34 with the California Department of Housing and Community Development and the California Building Standards Commission, in accordance with California Health and Safety Code §13869.7. 3. Find that this action is not a project as defined under California Environmental Quality Act (CEQA) Guidelines. LEVINE ACT ITEM: No

Purchase of Vehicles RECOMMENDATION: 1. Approve “piggyback” purchase of one Ford E-350 Electric Transit Cargo Van from Watsonville Fleet Group (Alhambra, CA) through State Contract No. 1-22-23-23G for replacement of asset #3570-100 for a total cost of $59,036.36. 2. Approve “piggyback” purchase of one John Deere 310P Backhoe through Sourcewell Contract No. 011723-JDC from Coastline Equipment (Oxnard, CA) for replacement of asset #5610-351 for a total cost of $207,201.94. 3. Approve “piggyback” purchase of five Ford Maverick Hybrid Compact Trucks from National Auto Fleet Group (Watsonville, CA) through Sourcewell Contract No. 091521-NAF for the replacement of asset nos. 8030-238, 8030-239, 8240-040, 8240-041 and 8250-427 for a total cost of $170,542.70. 4. Authorize expenditure/expense in the amount of $436,781 as follows: $59,036.36 from A/C #001-3570-612-8400 (General Fund – Facilities Equipment Over $10,000) partially offset in the amount of $21,600 from A/C #001-3570-612-8900 (General Fund – Facilities Fixed Asset Replacement); $207,201.94 from A/C #001-5610-631-8400 fully offset by A/C #001-5610-631-8900 (General Fund – Streets Fixed Asset Replacement); $68,217.08 from A/C #611-8030-685-8400 (Water Equipment Over $10,000) partially offset in the amount of $32,488 from A/C #611-8030-685-8900 (Water Fixed Asset Replacement); $68,217.08 from A/C #621-8240-685-8400 (Wastewater Equipment Over $10,000) partially offset in the amount of $44,196 from A/C #621-8240-685-8900 (Wastewater Fixed Asset Replacement), and $34,108.54 from A/C #621-8250-685-8400 (Wastewater Equipment Over $10,000) fully offset by A/C #621-8250-685-8900 (Wastewater Fixed Asset Replacement). 5. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: Yes

Polybutylene Service and Valve Replacements (CI 5688 and CI 5689) RECOMMENDATION: 1. Approve the project design, specifications, and Addendum No.1 for the construction of the Polybutylene Service and Valve Replacements Project (CI 5688 and CI 5689). 2. Award construction contract to J. Vega Engineering, Inc. (Camarillo, CA), in the amount of $1,396,650, plus a contingency of $139,665 for the Polybutylene Service and Valve Replacements. 3. Authorize expense in the amount of $1,541,315 ($1,396,650 construction contract, $139,665 construction contingency, and $5,000 for City furnished materials and supplies) as follows: $780,915 ($707,650 construction contract; contingency of $70,765; and $2,500 for City furnished materials and supplies) from A/C #613-8030-682-8300 (CI 5688, Polybutylene Service Replacement) and $760,400 ($689,000 construction contract; contingency of $68,900; and $2,500 for City furnished materials and supplies) from A/C #613-8030-682-8300 (CI 5689, Valve Replacement). 4. Delegate authority to the City Engineer to approve changes to the project's design, specifications, and working details on work directives and change orders up to the project-approved contingency amount. 5. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to California Code of Regulations, Title 14, Section 15302, Class 2 – Replacement or reconstruction. LEVINE ACT ITEM: No

General Fund Transfer to Community Development Block Grant Fund RECOMMENDATION: Approve budget appropriation in FY 2025-26 in the amount of $554,919.48 from A/C #001-0000-311-1000 (General Fund – Fund Balance) to A/C #001-9720-631-9118 (General Fund, Transfer Out – To Federal Grants) and from A/C #120-0000-561-0100 (CDBG Fund, Transfers In – From General Fund) to A/C# 120-000-311-1000 (CDGB Fund – Fund Balance). Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: No

Water System Assessment and Emergency Response Plan Agreement RECOMMENDATION: 1. Award Professional Services Agreement to AARC Consultants, LLC (Orange, CA), for consulting services in connection with preparation of the City’s 2025 Risk and Resilience Assessment and Emergency Response Plan update, in an amount not to exceed $84,824, plus extra services of $5,000 for a total potential future not-to-exceed amount of $89,824, with a term ending July 31, 2026. 2. Authorize expense in the amount of $89,824 ($84,824 agreement, plus extra services of $5,000) from A/C #611-8030-682-5699 (Water Contracted Services (Private)/Other). 3. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: Yes

Hill Canyon Treatment Plant Tertiary Filters Rehabilitation Project (MI 2590) RECOMMENDATION: 1. Approve the project design, plans, specifications, and Addenda Nos. 1 and 2 for construction of the Hill Canyon Treatment Plant (HCTP) Tertiary Filters Rehabilitation Project (MI 2590). 2. Award construction contract for the HCTP Tertiary Filters Rehabilitation Project (MI 2590) to Cushman Contracting Corporation, of Goleta, CA, in the amount of $8,295,000, plus a contingency of $414,750, for a total construction contract value of $8,709,750. 3. Approve Second Amendment to Professional Services Agreement (Contract No. 13412-2023) with HDR Engineering, Inc. (HDR) of Ventura, CA, for Construction Phase Design Services on the HCTP Tertiary Filters Rehabilitation Project (MI 2590) in the amount of $611,600, for a revised not-to-exceed amount of $1,435,360 and a total not-to-exceed amount of $1,517,560 considering previously approved extra services of $82,200, as well as extending the term of the agreement to June 30, 2027. 4. Approve budget appropriation in the amount of $3,484,783 from A/C #624-0000-341-9900 (Wastewater Fund – Net Position) to A/C #624-8250-682-5500 (Wastewater Fund – HCTP Tertiary Filters Rehabilitation Project, MI 2590). 5. Authorize expense in the amount of $9,321,350 ($8,295,000 construction contract, $414,750 construction contract contingency, and $611,600 for construction phase design support services and materials testing from A/C #624-8250-682-5500 (Wastewater Fund – Capital Improvements, MI 2590). 6. Delegate authority to the City Engineer to approve changes in the design, plans, specifications and working details of the project on work directives and change orders up to the project approved contingency amount. 7. Find that the Project is Categorically Exempt from California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301 (repair/maintenance of an existing facility). LEVINE ACT ITEM: Yes

1994-1 Community Facilities District Annual Report RECOMMENDATION: 1. Receive and file Annual Report on the 1994-1 Community Facilities District (Marketplace Public Pedestrian, Traffic Circulation, and Parking Facilities) in compliance with the Local Agency Special Tax Bond and Accountability Act. 2. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: No

Water Mainline Replacement Project (CI 5642) RECOMMENDATION: 1. Approve Professional Services Agreement with MNS Engineers, Inc. (Santa Barbara, CA) to provide the engineering and design services of the Water Mainline Replacement Project (CI 5642) in a not-to-exceed amount of $262,205, plus extra services of $26,295 with a total not-to-exceed amount of $288,500, and a term ending December 31, 2026. 2. Authorize expense in the amount of $293,500 ($262,205 Agreement, plus extra services of $26,295 and $5,000 for City Furnished Materials and Supplies) from A/C #613-8030-682-8300 (Water Mainline Replacement Project - CI 5642). 3. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: Yes

Wilder Reservoir Improvements Project (CI 5294) RECOMMENDATION: 1. Reject the bid received on October 29, 2025. 2. Authorize staff to re-advertise the Wilder Reservoir Improvements (CI 5294) Project for construction bids. 3. Find that the project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14, California Code of Regulations, Section 15301, Class 1 – Repair or maintenance of an existing facility. LEVINE ACT ITEM: No

Newbury Road and Kelley Road Drainage Improvements Project (CI 5330) RECOMMENDATION: 1. Approve Professional Services Agreement with Glenn A. Rick Engineering and Development Company (Rick Engineering) of Santa Clarita, CA, to provide engineering services for the Newbury Road and Kelley Road Drainage Improvements Project (CI 5330) in the not-to-exceed amount of $231,165, plus extra services of $23,135 with a total not-to-exceed amount of $254,300, and a term ending December 31, 2026. 2. Authorize expenditure in the amount of $259,300 ($231,165 Agreement, plus extra services of $23,135 and $5,000 for City Furnished Materials and Supplies) from A/C #521-5210-631-8300 (Successor Agency Bond Proceeds-Improvements other than Buildings, CI 5330). 3. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: Yes

Early Acquisition of Replacement Chiller Equipment for Los Robles Greens Golf Course RECOMMENDATION: 1. Approve “piggyback” purchase of one new 80 Ton Air Cooled Carrier Chiller from supplier ACCO Engineered Systems (Newbury Park, CA) through the Master Services Agreement with Education Service Center, Region 10 [Region 10 ESC, Richardson, TX through the Equalis Group (Contract #R10-1132A)] in an amount not to exceed $120,000. 2. Approve expense in the amount of $120,000 from A/C #671-3560-682-8205 (CI 5662 Mechanical System Upgrades at Los Robles Greens Golf Course). 3. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: Yes

2025-27 Pavement Overlay and Surface Treatment Program (CI 5735, CI 5809, MI 2626, MI 2661) RECOMMENDATION: 1. Authorize staff to advertise the FY 2025-27 Pavement Overlay Program (CI 5735, CI 5809, MI 2626), and FY 2025-27 Pavement Slurry Program (MI 2661) for construction bids. 2. Approve Professional Services Agreement with D. Woolley and Associates, Inc. of Tustin, CA, to provide survey monument preservation services for the FY 2025-27 Pavement Overlay Project (CI 5735) in the not-to-exceed amount of $890,000 plus extra services of $89,000, with a total not-to-exceed amount of $979,000, with a term ending June 30, 2027. 3. Authorize expenditure in the amount of $979,000 ($890,000 Agreement, plus extra services of $89,000) from A/C #135-5310-631-8300 (FY 2025-27 Pavement Overlay Project, CI 5735). 4. Find that the projects are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14, California Code of Regulations, Section 15301, Class 1 – Repair or maintenance of an existing facility. LEVINE ACT ITEM: Yes

Office Renovation – Information Technology Department Expansion RECOMMENDATION: 1. Approve a “piggyback” agreement with BKM Office Environments (Camarillo, CA), using Steelcase Sourcewell (NJPA) cooperative purchasing agreement in an amount not to exceed $600,000 for an Office Renovation and Information Technology Department expansion project. 2. Authorize budget appropriation in the amount of $340,000 in FY 2025-26 from A/C #001-0000-311-1000 (General Fund - Fund Balance) to A/C #001-3570-612-5510 (General Fund - Construction/Office Reconfiguration). 3. Authorize expenditure/expense in the amount of $600,000 as follows: $584,000 from A/C #001-3570-612-5510 (General Fund - Construction/Office Reconfiguration); $8,000 from A/C #611-5010-682-5510 (Water Fund - Construction/Office Reconfiguration); and $8,000 from A/C #621-5010-682-5510 (Wastewater Fund - Construction/Office Reconfiguration). 5. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: Yes

Declaration of Exempt Surplus Lands at 401/403 W. Hillcrest Drive RESOLUTION PURSUANT TO GOVERNMENT CODE SECTION 54221 DECLARING THAT CERTAIN REAL PROPERTY OWNED BY THE CITY COMMONLY KNOWN AS 401 & 403 WEST HILLCREST DRIVE (APNS 525-006-0125, 525-005-3115, 525-005-3175, 525-006-0135, 525-005-3195, 525-006-0095, 525-006-0115, 525-006-0085 ) IS EXEMPT SURPLUS LAND, AND FINDING THAT SUCH DECLARATION IS NOT A PROJECT SUBJECT TO ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) OR IS EXEMPT PURSUANT TO STATE CEQA GUIDELINES SECTION 1506 RECOMMENDATION: 1. Adopt a resolution declaring that pursuant to Government Code Section 54221 that certain real property located at 401/403 W. Hillcrest Drive Assessor Parcel Numbers (APNs 525-006-0125, 525-005-3115, 525-005-3175, 525-006-0135, 525-005-3195, 525-006-0095, 525-006-0115, 525-006-0085) is exempt surplus land. 2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines, Section 15060(c)(3), or in the alternative, even if the actions contemplated herein constituted a “project” under CEQA, they involve the sale or lease of surplus land which is exempt from environmental review under CEQA pursuant to CEQA Guidelines, Section 15312. LEVINE ACT ITEM: No

ORDINANCE FOR SECOND READING: ORDINANCE ADJUSTING AND SETTING RATES AND FEES OF CITY WATER DIVISION (UNCODIFIED) AND AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 10, CHAPTER 2 REGARDING WATER UTILITIES (Introduced 11/4/2025; 5-0) ORD. NO. 1743-NS RECOMMENDATION: Adopt LEVINE ACT ITEM: No

ORDINANCE FOR SECOND READING: ORDINANCE ADJUSTING AND SETTING RATES AND FEES OF CITY WASTEWATER DIVISION (UNCODIFIED) AND AMENDING THOUSAND OAKS MUNICIPAL CODE TITLE 10 UTILITIES CHAPTER 1 WASTEWATER (Introduced 11/4/2025; 5-0) ORD. NO. 1744-NS RECOMMENDATION: Adopt LEVINE ACT ITEM: No

Purchasing Ordinance Update ORDINANCE AMENDING PROVISIONS OF TITLE 2, CHAPTER 1, ARTICLE 2, SECTION 11 AND SECTION 13 (CITY MANAGER); TITLE 2, CHAPTER 1, ARTICLE 5, SECTION 3 (CITY ATTORNEY); AND REPEALING AND REPLACING PROVISIONS OF CHAPTER 10, TITLE 3, (PURCHASING) OF THOUSAND OAKS MUNICIPAL CODE 1ST READING RECOMMENDATION: 1. Read ordinance in title only, waive further reading, and if no objections, introduce ordinance amending Thousand Oaks Municipal Code (TOMC) Title 2, Chapter 1, Sections 1.211 and 1.213 regarding delegation of authority to City Manager, and Section 1.503 regarding delegation of authority to City Attorney; repealing and replacing Title 3, Chapter 10 of the TOMC, which includes: minor administrative changes, increase to Department Purchase threshold and requirement of contracts for and purchase orders up to amount as specified; increases to the thresholds for contract approvals for Department Head, City Manager, and City Council authority levels; addition of City Attorney authority to approve legal services contracts up to specific thresholds; increase in threshold for Task Order limit for on-call professional services agreements; allowing City Manager authority to approve Task Orders for on-call professional service agreements with reimbursable costs from Development Project Applicant up to the not-to-exceed amount of the master agreement; and the addition of single-source purchases. 2. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: No

Municipal Code Amendment Initiation Related to Accessory and Junior Accessory Dwelling Units (MCA 2025-70003) RESOLUTION DECLARING INTENTION TO CONSIDER AMENDMENT TO THOUSAND OAKS MUNICIPAL CODE TO UPDATE CERTAIN REGULATIONS REGARDING ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS (MCA 2025-70003) RECOMMENDATION: Find that initiating a Municipal Code Amendment (MCA) for changes to the City’s Zoning Code is an action exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.17 which specifically finds that CEQA does not apply to the adoption of an ordinance by a city to implement the provisions of Article 2 (commencing with Section 66314) (relating to Accessory Dwelling Units) or Article 3 (commencing with Section 66333) [relating to Junior Accessory Dwelling Units] of Chapter 13 of Division 1 of Title 7 of the California Government Code. Adopt a resolution initiating an MCA to update Title 9, Chapter 4 of the Thousand Oaks Municipal Code (TOMC) relating to the regulation of Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) to implement recently adopted State law and address comments from the California of Housing and Community Development (HCD). LEVINE ACT ITEM: No

FY 2025-26 Community Sports Grant Recommendations RECOMMENDATION: 1. Approve Community Sports Grants totaling $99,792.57. 2. Authorize the City Manager or designee to execute Community Sports Grant agreements with grantees. 3. Authorize expenditure in the amount of $99,792.57 from A/C #001-0970-646-5920 (General Fund - Grants and Donations, SF2026) for Community Sports Grants. 4. Find that this action is not a project as defined under the California Environmental Quality Act. ​ LEVINE ACT ITEM: No

City Investment Review Committee Annual Report RECOMMENDATION: 1. Receive and file report. 2. Find that this action is not a project as defined under section 15378(b)(5) of the California Environmental Quality Act Guidelines. LEVINE ACT ITEM: No

2025 National League of Cities City Summit Conference RECOMMENDATION: 1. Receive report. 2. Find that this action is not a project as defined by the California Environmental Quality Act Guidelines. LEVINE ACT ITEM: No

Announcements and upcoming issues