City Council approves major utility and housing actions

CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: G.I. Industries vs. City of Thousand Oaks, et al., Ventura County Superior Court Case Number: 202100553340CUWM; Pursuant to Government Code Section 54956.9(a).

CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: G.I. Industries vs. City of Thousand Oaks, et al., Ventura County Superior Court Case Number: 202100554581CUWM; Pursuant to Government Code Section 54956.9(a).

CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Gregory Jones vs. City of Thousand Oaks, Ventura County Superior Court Case Number: 2024CUPP031375; Pursuant to Government Code Section 54956.9(a).

CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Melodi A. Calderwood vs. City of Thousand Oaks, et al., Ventura County Superior Court Case Number: 2024CUPP030273; Pursuant to Government Code Section 54956.9(a).

CONFERENCE WITH LEGAL COUNSEL – Pending Litigation: Claim of John Platero , City Claim Number: 1820-2025; re solid waste fees; Pursuant to Government Code Section 54956.9(d)(2).

CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation: Initiation of litigation; Pursuant to Government Code Section 54956.9(d)(4). (1 Potential Case)

Southern California Edison (SCE) Public Safety Power Shut-off (PSPS) Presentation

General, Utilities, Golf Course, and Theatres Demands RECOMMENDATION: Ratify July 9, 2025, July 16, 2025, July 23, 2025, July 30, 2025, August 6, 2025, August 13, 2025, and August 20, 2025 ; approve August 27, 2025, and September 3, 2025, subject to review and ratification LEVINE ACT ITEM: No

Minutes of City Council meeting of July 8, 2025 RECOMMENDATION: Approve LEVINE ACT ITEM: No

2025 League of California Cities Annual Conference Business Meeting, Voting Delegate, and Alternates RECOMMENDATION: 1. Designate Mayor David Newman as Voting Delegate and designate Councilmember Bob Engler and Legislative Affairs Manager Mina Layba as the Alternate Voting Delegates representing the City of Thousand Oaks at the 2025 League of California Cities (Cal Cities) Annual Conference Business Meeting, scheduled for October 10, 2025. 2. Direct Legislative Affairs Manager to submit 2025 Annual Conference Voting Delegate/Alternate Form to the Cal Cities online portal by the September 24, 2025, deadline. 3. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: No

Blanket Purchase Orders for Hot Mix Asphalt and Concrete RECOMMENDATION: 1. Approve blanket purchase orders and authorize expenditure/expense in the amount not to exceed $175,000 per fiscal year, per vendor, in FY 2025-26 and FY 2026-27 from various General Fund and Water Fund accounts as available, for the purchase of hot mix asphalt material with Granite Construction Company (Santa Paula, CA) and CalMat Co. dba Vulcan Materials Company (Oxnard, CA). 2. Approve blanket purchase orders and authorize expenditure/expense in the amount not to exceed $225,000 per fiscal year, in FY 2025-26 and FY 2026-27 from various General Fund and Water Fund accounts as available, for the purchase of concrete material with Sprague’s Ready Mix (Simi Valley, CA). 3. Approve a single-source designation for the purchase of concrete material to Sprague’s Ready Mix pursuant to Thousand Oaks Municipal Code Section 3-10.202. 4. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: Yes

​Safe Passage Youth Foundation Revocable License Agreement at Thousand Oaks Transportation Center RECOMMENDATION: 1. Approve revocable license agreement for temporary parking and storage of a mobile refrigerated trailer at the Thousand Oaks Transportation Center (TOTC) located at 265 South Rancho Road between the City and Safe Passage Youth Foundation (Safe Passage) effective August 27, 2025, for a period of one (1) year with no more than three (3) extensions. 2. Authorize the City Manager or their designee to execute future Amendments to the Agreement. 3. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: No

Unit W Box Canyon Maintenance Hole Addition Project (CI 5684) RECOMMENDATION: 1. Approve Professional Services Agreement with Envicom Corporation (Westlake Village, CA) for preparation of a California Environmental Quality Act (CEQA) compliant environmental document for the Unit W Box Canyon Maintenance Hole Addition Project (CI 5684) in an amount not to exceed $87,660, plus extra services of $8,760, with a term ending December 31, 2026. 2. Authorize expense in the amount of $96,420 ($87,660 agreement, plus extra services of $8,760) from A/C #624-8250-682-8300 (Wastewater Fund – Capital Improvements, CI 5684). 3. Find that this action is not a project as defined under the CEQA. LEVINE ACT ITEM: Yes

Arroyo Conejo Trash Removal Project – Phase II RECOMMENDATION: 1. Authorize expense in the amount of $250,000 from A/C # 631-8420-682-5799 (Solid Waste Fund, Other Agencies Contracted Services) to implement the Arroyo Conejo Trash Removal Project. Funds will be paid to the Conejo Open Space Conservation Agency (COSCA) to reimburse COSCA-contracted project expenses. 2. Find that the project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15307. LEVINE ACT ITEM: No

Hill Canyon Treatment Plant Slope Stabilization Project (CI 5736) RECOMMENDATION: 1. Approve a Single-Source designation for the selection of Cotton, Shires and Associates, Inc. (CSA) (Thousand Oaks, CA) for consulting services related to the City’s Hill Canyon Treatment Plant (HCTP) Slope Stabilization Project (CI 5736). 2. Approve Professional Services Agreement with CSA in an amount not to exceed $119,000 for the preparation of construction-ready plans and specifications for the HCTP Slope Stabilization Project (CI 5736), plus extra services of $11,900, with a term ending December 31, 2026. 3. Authorize expense in the amount of $130,900 ($119,000 agreement plus extra services of $11,900) from A/C #624-8250-682-8300 (Wastewater Fund – Capital Improvements, CI 5736). 4. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA). LEVINE ACT ITEM: Yes

Westlake Boulevard Landscape Improvements (CI 5652) RECOMMENDATION: 1. Approve Professional Services Agreement with D&D Engineering, Inc. (North Hollywood, CA) for engineering design and bid support services for the Westlake Boulevard Landscape Improvements Project (CI 5652), in a not-to-exceed amount of $498,355, plus extra services of $50,000, with a term ending June 30, 2026. 2. Authorize expenditure in the amount of $553,355 ($498,355 Agreement, plus extra services of $50,000, and $5,000 City Furnished Materials and Supplies) from A/C #142-5310-632-8300 (Westlake Boulevard Landscape Improvements, CI 5652). 3. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: Yes

Automated Meter Replacement Program FY 2025-27 (CI 5677) RECOMMENDATION: 1. Authorize expense in the amount of $4,000,000 as follows: $2,000,000 in FY 2025-26 from A/C #613-8030-682-8300 (Cl 5677, Automated Meter Replacement Program) and $2,000,000 in FY 2026-27 from A/C #613-8030-682-8300 (Cl 5677, Automated Meter Replacement Program) for the purchase of Badger water meters, appurtenances, meter reading equipment, and associated software. 2. Authorize the City Manager to execute an agreement after City Attorney approval with Badger Meter, Inc. (Milwaukee, WI) for meter endpoint cellular and data network service, effective July 1, 2025, through June 30, 2027, in an amount not to exceed $370,000. 3. Authorize budget appropriation in the amount of $40,000 in FY 2025-26 from A/C #611-0000-341-9900 (Water Fund – Fund Balance) to A/C #611-8030-683-6117 (Water Fund - Utilities/Meter Cellular/Data). 4. Authorize expense in the amount of $370,000 as follows: $160,000 in FY 2025-26 from A/C #611-8030-683-6117 (Water Fund - Utilities/Meter Cellular/Data) and $210,000 in FY 2026-27 from A/C #611-8030-683-6117 (Water Fund - Utilities/Meter Cellular/Data) for monthly Advanced Meter Infrastructure (AMI) meter endpoint cellular and data network service charges. 5. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: Yes

Underground Easement to Southern California Edison at 452 Whitegate Road – APN 658-0-052-210 RECOMMENDATION: 1. Approve Grant Deed of Easement to Southern California Edison Company (SCE) for an amount equal to $12,912 and authorize the City Engineer to execute all necessary documents for dedication of easement of City property (APN 658-0-052-210) at 452 Whitegate Road. 2. Approve budget appropriation in the amount of $12,912 from A/C #001-5210-486-0000 (Development Services, Misc. Revenues) to A/C #001-0000-311-1000 (General Fund, Fund Balance). 3. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: No

Piggyback Agreements for IT Technology Products and Services RECOMMENDATION: 1. Approve piggyback agreement with CompuWave (Ventura, CA) to utilize the County of Ventura contract #8926 for computer hardware and related services not to exceed $200,000 annually through October 31, 2025, with optional extensions of up to two one-year periods up to October 31, 2027. 2. Approve piggyback agreement with CDW LLC (Vernon Hills, IL) utilizing the Sourcewell agreement #121923-CDWG for technology products and services not to exceed $200,000 annually through February 27, 2028, with optional extensions of up to three additional one-year periods up to February 27, 2031. 3. Authorize annual expenditure in the amount not to exceed $200,000 for each vendor for FY 2025-26 and FY 2026-27 from various accounts in the General Fund, Library Fund, Water Fund, and Wastewater Fund. 4. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: Yes

Ventura County Neighbors Support Fund RECOMMENDATION: 1. Approve joining the coalition of named supporters of the Ventura County Neighbors Support Fund and approve a one-time contribution to the Ventura County Community Foundation in the amount of $100,000. 2. Approve budget appropriation and authorize expenditure in the amount of $100,000 in FY 2025-26 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-0970-646-5920 (Grants and Donations). 3. Find that this action is not a project as defined by the California Environmental Quality Act. LEVINE ACT ITEM: No

Additional Microsoft Licenses RECOMMENDATION: 1. Approve increase to the not-to-exceed amount for Microsoft licensing purchases with Dell Technologies in the amount of $97,100 for a new total not to exceed $867,100 for additional licenses purchased. 2. Authorize expenditure in the amount of $97,100 from A/C #001-3410-612-6210 (General Fund, Computer Software Licenses) to pay for additional licenses. 3. Authorize City Manager, or designee, to execute purchases from Dell Technologies within the established not-to-exceed limit. 4. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: Yes

Amendment to Federal Lobbyist Services Contract RECOMMENDATION: 1. Approve First Amendment to federal lobbyist services agreement with Van Scoyoc Associates, Inc. (Washington, D.C.), to increase administrative service fees by $3,500 annually beginning with the remainder of the current term, and extending the term of the contract for an additional 12 months to December 31, 2026, for a new total not-to-exceed amount of $438,000. 2. Authorize additional appropriation in the amount of $3,500 for FY 2025-26 and $3,500 for FY 2026-27 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-1120-611-5640 (Contracted Services - Management Fees). 3. Find that this action is not a project as defined under the California Environmental Quality Act LEVINE ACT ITEM: Yes

Claims and Litigation Settlement Authority RESOLUTION UPDATING CLAIM AND LITIGATION SETTLEMENT AUTHORIZATION AND RESCINDING RESOLUTION NO. 94-177 RES. NO. 2025-037 RECOMMENDATION: 1. Adopt resolution granting the City Attorney, or their designee, authority to evaluate and reject all claims, filed against the City, to settle any claim or litigation and to execute such releases up to the maximum amount of $25,000; and granting the City Manager, or their designee, upon recommendation from the City Attorney, or their designee, authority to settle any claim or civil litigation filed by or against the City, involving sums greater than $25,000, up to $50,000, in a form approved by the City Attorney, or their designee, and rescinding Resolution No. 94-177. 2. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: No

Legal Services Agreements for Employee-Related Matters RECOMMENDATION: Authorize expenditure in FY 2024-25 in the amount of $55,000 from A/C #001-0510-612-5111 (Human Resources, Labor Relations) for labor relations. Approve budget appropriation and authorize expenditure in FY 2025-26 and FY 2026-27 in the amount of $250,000 annually from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-1610-611-5199 (City Attorney, Legal) for outside legal services for employee-related matters. Find that this action does not constitute a project as identified in the California Environmental Quality Act. LEVINE ACT ITEM: No

ORDINANCE FOR SECOND READING: ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE REPEALING CERTAIN SECTIONS OF TITLE 10, CHAPTER 1, ARTICLE 5 “SERVICE AND GENERAL DISCHARGE REGULATIONS” AND REPEALING TITLE 10, CHAPTER 1, ARTICLE 6 IN ITS ENTIRETY AND ADDING TITLE 10, CHAPTER 1, ARTICLE 6 ENTITLED “SEWER USE REGULATIONS” (Introduced 7/8/2025; 5-0) ORD. NO. 1737-NS RECOMMENDATION: Adopt LEVINE ACT ITEM: No

ORDINANCE FOR SECOND READING: ORDINANCE ADJUSTING AND SETTING RATES, DISCHARGE LIMITS AND FEES OF CITY WASTEWATER DIVISION (UNCODIFIED) (Introduced 7/8/2025; 5-0) ORD. NO. 1738-NS RECOMMENDATION: Adopt LEVINE ACT ITEM: No

Senate Bill 9 Unit and Lot Split Regulations Update (MCA-2023-70010) ORDINANCE AMENDING THOUSAND OAKS MUNICIPAL CODE RELATING TO REGULATION OF URBAN LOT SPLITS AND TWO-UNIT HOUSING DEVELOPMENTS (SB 9 UNITS) BY UPDATING TITLE 9, CHAPTER 4, ARTICLE 37, SECTIONS 9-4.3703 THROUGH 9-4.3708 TO IMPLEMENT ADOPTED STATE LAW (MCA-2023-70010) 1ST READING RECOMMENDATION: 1. Find that the update of the City’s Senate Bill (SB) 9 regulations is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to California Government Code Sections 65852.21(k) and 66411.7(n) which specifically find that ordinances adopted to implement the provisions of Section 65852.21 (related to the regulation of Two-Unit Housing Developments) or 66411.7 (related to the regulation of Urban Lot Splits) shall not be considered a project under Division 13 (commencing with Section 21000) of the Public Resources Code. 2. Read in title only, further reading be waived, and if no objection, introduce an ordinance approving Municipal Code Amendment MCA-2023-70010 amending the Thousand Oaks Municipal Code (TOMC) relating to the regulation of Urban Lot Splits and Two-Unit Housing Developments (SB 9 Units) by updating Title 9, Chapter 4, Article 37, Sections 9-4.3703 through 9-4.3708 to implement adopted state law. LEVINE ACT ITEM: No

Zoning Code Update (MCA-2025-70001/Z 2025-70001) RECOMMENDATION: 1. Receive update on the Comprehensive Zoning Code Update, Sign Code Update, and Rezoning Program. 2. Receive Assessment and Recommendations Memo prepared by Lisa Wise Consulting. 3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA) Guidelines Section 15387(b)(5) (CCR, Title 14, Chapter 3, Article 20). LEVINE ACT ITEM: No

National League of Cities Summer Board and Leadership Meeting, Columbus, OH - July 16-18, 2025 RECOMMENDATION: 1. Receive report. 2. Find that this action is not a project as defined under the California Environmental Quality Act. LEVINE ACT ITEM: No

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