MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT
100 SANTA ROSA AVENUE.
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE
"IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED
ON COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM
BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/82448675406, OR BY
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 824 4867 5406.
IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY
BASED ON JUST CAUSE UNDER THE BROWN ACT, THE CITY
WILL ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM
LINK OR DIAL-IN NUMBER ABOVE.
The public attending in person will be able to provide public comment
on agenda items at the time an agenda item is discussed during the
Board of Public Utilities Meeting. Public Comment may also be
submitted via e-mail at bpu-comment@srcity.org.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please
contact Michelle Montoya at mmontoya@srcity.org
1:30 P.M.
CALL TO ORDER AND ROLL CALL
REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)
STATEMENTS OF ABSTENTION BY BOARD MEMBERS
PROCLAMATION
PROCLAMATION - MATTHEW J. MULLAN
OATH OF OFFICE FOR NEW BOARD MEMBER
STUDY SESSION
PRESENTATION
PRESENTATION - SANTA ROSA PLAIN GROUNDWATER SUSTAINABILITY AGENCY UPDATE
MINUTES APPROVAL
May 7, 2026 - Regular Meeting Minutes - Draft
STAFF BRIEFINGS
WATER AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water and recycled water supply issues. The Board may discuss this item and give direction to staff.
CONSENT ITEMS
MOTION - FOURTH AMENDMENT TO AGREEMENT F002459 ACCEPTANCE OF BIOSOLIDS AND LAND APPLICATION WITH GILARDI AND JACOBSEN AG SERVICES, INC.
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, approve the fourth amendment to contract F002459, Acceptance of Biosolids and Land Application, with Gilardi and Jacobsen Ag Services, Inc. (Gilardi and Jacobsen) to increase compensation payable under the Agreement by $151,207.00, for a total maximum compensation of $609,625.95, to replenish the annual budget and account for the increase in the San Francisco Area Consumer Price Index (CPI) of 2.7%, determined in December 2025.
MOTION - FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF SANTA ROSA AND THE COUNTY OF SONOMA SUPERVISED WORK CREW
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, approve this first amendment to the Memorandum of Understanding between the City of Santa Rosa and the County of Sonoma to increase the total not-to-exceed amount by $192,275.00, resulting in a new contract amount of $290,814.00, and to extend the time of performance to December 31, 2027.
MOTION - PG&E ELECTRIC VEHICLE FLEET PROGRAM
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, approve the agreement for participation in the PG&E Electric Vehicle (EV) Fleet Program.
MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH HAZEN AND SAWYER FOR DESIGN AND HAZARD MITIGATION GRANT ASSISTANCE - LAGUNA TREATMENT PLANT HEADWORKS SUPERSTRUCTURE SEISMIC RETROFIT PROJECT
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, approve the First Amendment under Professional Services Agreement Number F003037 with Hazen and Sawyer, a New York Corporation, to provide Professional Engineering and Grant Support Assistance Services for the Laguna Treatment Plant (LTP) Headworks Superstructure Seismic Retrofit Project in the amount of $711,627 for a total contract amount not to exceed $1,155,253.
REPORT ITEMS
REPORT - 2025 URBAN WATER MANAGEMENT PLAN AND 2025 WATER SHORTAGE CONTINGENCY PLAN
BACKGROUND: The Urban Water Management Planning Act (Act) requires every urban water supplier that provides water for municipal purposes to more than 3,000 connections or supplies more than 3,000 acre-feet per year (AFY) of water to adopt and submit an Urban Water Management Plan (UWMP) to the California Department of Water Resources (DWR) every five years. The Act requires specific information to be included in the UWMP and requires the urban water supplier to hold a public hearing to review and adopt the UWMP. The deadline for water suppliers to submit their adopted 2025 UWMP is July 1, 2026.
The City is an urban supplier of water for approximately 54,000 connections supplying approximately 17,000 AFY of water and is therefore required to comply with the Act. The City’s previous UWMP was the 2020 UWMP, which was adopted by the City Council in June 2021.
The Act includes a requirement to prepare a Water Shortage Contingency Plan (Shortage Plan), which details how a water supplier plans to respond to water shortage levels ranging from up to 10 percent to over 50 percent. The Act requires specific information to be included in the Shortage Plan and requires the urban water supplier to hold a public hearing to review and adopt the Shortage Plan. The deadline for water suppliers to submit their adopted 2025 Shortage Plan is July 1, 2026.
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by resolution, recommend that the City Council adopt the 2025 Urban Water Management Plan and the 2025 Water Shortage Contingency Plan.
REPORT - APPROVAL OF CHANGES TO SANTA ROSA WATER’S HELP 2 OTHERS (H2O) PROGRAM
BACKGROUND: The Help 2 Others (“H2O”) water bill assistance program provides financial assistance to qualifying residential customers. The program uses non-ratepayer revenue to pay for qualified customers’ fixed water and sewer fees. Program expenses have grown at a faster rate than revenue due to a variety of factors: increased program enrollment, water and sewer rate increases, and the loss of several telecom leases. The H2O program is currently in an unsustainable financial position, and changes are needed to continue the program.
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities, by motion, approve the following changes to the Help 2 Others program: 1) For Fiscal Year 2027, add 50 applicants from the wait list to the program and lower the program subsidy to 75% of fixed fees; and 2) For Fiscal Year 2028, lower the program subsidy to 50% of fixed fees.
PUBLIC COMMENTS ON NON-AGENDA MATTERS
REFERRALS
WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
SUBCOMMITTEE REPORTS
BOARD MEMBER REPORTS
DIRECTORS REPORTS
ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting, please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the Recording Secretary at (707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. The e-mail subject line should read “ADA Accommodation Request” or “Language Assistance” and the email should include your name, address, telephone number, and a description of the request. If the request is received at least seven (7) business days prior to the board meeting, the copy shall be provided no later than two (2) business days prior to the board meeting. Meeting information can also be accessed via the internet at http://srcity.org.
Approved on: June 4, 2026
/s/ Michelle Montoya, Recording Secretary