CAB approves four Community Improvement Grants; reviews meeting procedures and staffing impacts

5:30 P.M.

ALL PUBLIC COMMENTS WILL BE PROVIDED IN PERSON OR VIA EMAIL IN ADVANCE OF THE MEETINGS. MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM 637 1ST STREET, SANTA ROSA, CA 95404. THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE VIA ZOOM WEBINAR BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85724523316, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 857 2452 3316 Public Comment may be made live during the meeting In-Person from the Communications and Intergovernmental Affairs Office at 637 First Street, Santa Rosa, or by submitting in advance via email at svbrown@srcity.org by 12:00 p.m. on or before January 27, 2026. Identify in the subject line of the email the agenda item number on which you wish to comment. Email public comments will be provided to all CAB members prior to the meeting. IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.

5:30 P.M.

CALL TO ORDER

REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)

ROLL CALL

PUBLIC COMMENTS

APPROVAL OF MINUTES

SCHEDULED ITEMS

CAB ANNOUNCEMENTS AND ISSUES OF CONCERN TO CITY RESIDENTS

STAFF UPDATES

FUTURE AGENDA ITEMS

ADJOURNMENT

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Draft Minutes - November 19, 2025

CIG RECIPIENT REPORTS

PRESENTATION - VINCE HARPER’S SOUTH DAY & NIGHT FESTIVAL Community Improvement Grant recipients are invited to share highlights from their finalized projects with the Community Advisory Board (CAB). As part of this item, Evette Minor of EFZM Engage will provide a brief presentation of the Vince Harper’s South Day & Night Festival, including key outcomes and community impacts.

PRESENTATION - MEETING PROCEDURES AND STAFFING IMPACTS CIRO staff will present an impact assessment regarding staff time and estimated costs associated with CAB’s meeting frequency, including historical Commission attendance data to provide context regarding member participation, and the CAO will outline key legal requirements and procedural guidelines for conducting public meetings.

MOTION - COMMUNITY IMPROVEMENT GRANTS DETERMINATION BACKGROUND: The Community Advisory Board (CAB) reviews and approves the Community Improvement Grant Applications. The Board shall award grants to the applicants whose projects best meet the criteria. There are four grants that have been submitted for the January - March 2026 period: · The Generations in Motion Walk grant application submitted by Council on Aging Services for Seniors requests $2,500 to support a free, inclusive, all ages community event designed to bring Santa Rosa residents together through movement, connection, and access to community resources. The event aims to promote healthy aging, support family caregivers, and enhance overall community well-being. The proposed event will feature scenic walking routes designed to accommodate a wide range of fitness levels and abilities, along with family-friendly activities and a welcoming outdoor environment. A central component of the event is a Community Resource Fair which will connect attendees with local organizations providing education, services, and support relevant to aging, caregiving, and community health. · The Mesa Llena (Full Table) grant application submitted by Northern California Center for Well-Being requests $2,500 to support food security efforts for immigrant communities. The proposal responds to current barriers to accessing public food distribution programs as heightened fear and uncertainty have resulted in reduced participation among many immigrant households. Through this grant, the organization proposes to provide culturally appropriate and nutritious meals to an estimated 20 to 50 households experiencing food insecurity. The project is intended to address immediate nutritional needs while offering an accessible and trusted food distribution option for impacted community members. · The Eritrean Independence Day grant application submitted by the Eritrean Community of Santa Rosa requests $2,500 to support the hosting of a community-wide Eritrean Independence Day celebration. The proposed event is intended to provide an opportunity to share Eritrean culture, traditions, food, and music with the broader Santa Rosa community. The celebration is anticipated to attract approximately 150-200 attendees and will be free of charge and open to the public. By offering an inclusive and accessible cultural event, the project aims to promote cultural understanding, community connection, and shared celebration among residents. · The Earth Day Procession grant application submitted by Santa Rosa Urban Arts requests $2,500 for a bike-based community art event celebrating Sonoma County’s native plants, animals, and ecosystems while promoting environmental awareness and alternative transportation. The procession will transform Santa Rosa’s bike lanes into a vibrant parade featuring decorated bicycles and participants representing local flora and fauna. Free public workshops will create puppets, sculptures, and costumes for the event. Anticipated participation includes 50+ riders and an audience of several hundred to over 1,000. The project aims to raise environmental awareness, foster appreciation for native species, encourage biking, and strengthen community connections through a shared creative experience. The four grant requests total $10,000. The City has received refunds from the following 2024 projects: · Providing a Third Place for the Underserved Community (Lightning Run Club): $2,500 · Prince Plaza Mosaic Bench (Friends of Prince Memorial Greenway): $2,500 · We Supply Sonoma Co. (We Supply Sonoma Co.): $1,678.80 The total amount refunded is $6,678.80. When combined with the current available balance of $24,173.50, total funds available equal $30,852.30. If all four grants are approved, totaling $10,000, the remaining balance for the current fiscal year would be $20,852.30. RECOMMENDATION: It is recommended by the Communications and Intergovernmental Relations Department that the Community Advisory Board, by motion, determine the dispersing of the Community Improvement Grants Application for the January - March 2026 period.

MOTION - COMMUNITY IMPROVEMENT GRANTS DETERMINATION BACKGROUND: The Community Advisory Board (CAB) reviews and approves the Community Improvement Grant Applications. The Board shall award grants to the applicants whose projects best meet the criteria. There are four grants that have been submitted for the January - March 2026 period: · The Generations in Motion Walk grant application submitted by Council on Aging Services for Seniors requests $2,500 to support a free, inclusive, all ages community event designed to bring Santa Rosa residents together through movement, connection, and access to community resources. The event aims to promote healthy aging, support family caregivers, and enhance overall community well-being. The proposed event will feature scenic walking routes designed to accommodate a wide range of fitness levels and abilities, along with family-friendly activities and a welcoming outdoor environment. A central component of the event is a Community Resource Fair which will connect attendees with local organizations providing education, services, and support relevant to aging, caregiving, and community health. · The Mesa Llena (Full Table) grant application submitted by Northern California Center for Well-Being requests $2,500 to support food security efforts for immigrant communities. The proposal responds to current barriers to accessing public food distribution programs as heightened fear and uncertainty have resulted in reduced participation among many immigrant households. Through this grant, the organization proposes to provide culturally appropriate and nutritious meals to an estimated 20 to 50 households experiencing food insecurity. The project is intended to address immediate nutritional needs while offering an accessible and trusted food distribution option for impacted community members. · The Eritrean Independence Day grant application submitted by the Eritrean Community of Santa Rosa requests $2,500 to support the hosting of a community-wide Eritrean Independence Day celebration. The proposed event is intended to provide an opportunity to share Eritrean culture, traditions, food, and music with the broader Santa Rosa community. The celebration is anticipated to attract approximately 150-200 attendees and will be free of charge and open to the public. By offering an inclusive and accessible cultural event, the project aims to promote cultural understanding, community connection, and shared celebration among residents. · The Earth Day Procession grant application submitted by Santa Rosa Urban Arts requests $2,500 for a bike-based community art event celebrating Sonoma County’s native plants, animals, and ecosystems while promoting environmental awareness and alternative transportation. The procession will transform Santa Rosa’s bike lanes into a vibrant parade featuring decorated bicycles and participants representing local flora and fauna. Free public workshops will create puppets, sculptures, and costumes for the event. Anticipated participation includes 50+ riders and an audience of several hundred to over 1,000. The project aims to raise environmental awareness, foster appreciation for native species, encourage biking, and strengthen community connections through a shared creative experience. The four grant requests total $10,000. The City has received refunds from the following 2024 projects: · Providing a Third Place for the Underserved Community (Lightning Run Club): $2,500 · Prince Plaza Mosaic Bench (Friends of Prince Memorial Greenway): $2,500 · We Supply Sonoma Co. (We Supply Sonoma Co.): $1,678.80 The total amount refunded is $6,678.80. When combined with the current available balance of $24,173.50, total funds available equal $30,852.30. If all four grants are approved, totaling $10,000, the remaining balance for the current fiscal year would be $20,852.30. RECOMMENDATION: It is recommended by the Communications and Intergovernmental Relations Department that the Community Advisory Board, by motion, determine the dispersing of the Community Improvement Grants Application for the January - March 2026 period.

MOTION - COMMUNITY IMPROVEMENT GRANTS DETERMINATION BACKGROUND: The Community Advisory Board (CAB) reviews and approves the Community Improvement Grant Applications. The Board shall award grants to the applicants whose projects best meet the criteria. There are four grants that have been submitted for the January - March 2026 period: · The Generations in Motion Walk grant application submitted by Council on Aging Services for Seniors requests $2,500 to support a free, inclusive, all ages community event designed to bring Santa Rosa residents together through movement, connection, and access to community resources. The event aims to promote healthy aging, support family caregivers, and enhance overall community well-being. The proposed event will feature scenic walking routes designed to accommodate a wide range of fitness levels and abilities, along with family-friendly activities and a welcoming outdoor environment. A central component of the event is a Community Resource Fair which will connect attendees with local organizations providing education, services, and support relevant to aging, caregiving, and community health. · The Mesa Llena (Full Table) grant application submitted by Northern California Center for Well-Being requests $2,500 to support food security efforts for immigrant communities. The proposal responds to current barriers to accessing public food distribution programs as heightened fear and uncertainty have resulted in reduced participation among many immigrant households. Through this grant, the organization proposes to provide culturally appropriate and nutritious meals to an estimated 20 to 50 households experiencing food insecurity. The project is intended to address immediate nutritional needs while offering an accessible and trusted food distribution option for impacted community members. · The Eritrean Independence Day grant application submitted by the Eritrean Community of Santa Rosa requests $2,500 to support the hosting of a community-wide Eritrean Independence Day celebration. The proposed event is intended to provide an opportunity to share Eritrean culture, traditions, food, and music with the broader Santa Rosa community. The celebration is anticipated to attract approximately 150-200 attendees and will be free of charge and open to the public. By offering an inclusive and accessible cultural event, the project aims to promote cultural understanding, community connection, and shared celebration among residents. · The Earth Day Procession grant application submitted by Santa Rosa Urban Arts requests $2,500 for a bike-based community art event celebrating Sonoma County’s native plants, animals, and ecosystems while promoting environmental awareness and alternative transportation. The procession will transform Santa Rosa’s bike lanes into a vibrant parade featuring decorated bicycles and participants representing local flora and fauna. Free public workshops will create puppets, sculptures, and costumes for the event. Anticipated participation includes 50+ riders and an audience of several hundred to over 1,000. The project aims to raise environmental awareness, foster appreciation for native species, encourage biking, and strengthen community connections through a shared creative experience. The four grant requests total $10,000. The City has received refunds from the following 2024 projects: · Providing a Third Place for the Underserved Community (Lightning Run Club): $2,500 · Prince Plaza Mosaic Bench (Friends of Prince Memorial Greenway): $2,500 · We Supply Sonoma Co. (We Supply Sonoma Co.): $1,678.80 The total amount refunded is $6,678.80. When combined with the current available balance of $24,173.50, total funds available equal $30,852.30. If all four grants are approved, totaling $10,000, the remaining balance for the current fiscal year would be $20,852.30. RECOMMENDATION: It is recommended by the Communications and Intergovernmental Relations Department that the Community Advisory Board, by motion, determine the dispersing of the Community Improvement Grants Application for the January - March 2026 period.

MOTION - COMMUNITY IMPROVEMENT GRANTS DETERMINATION BACKGROUND: The Community Advisory Board (CAB) reviews and approves the Community Improvement Grant Applications. The Board shall award grants to the applicants whose projects best meet the criteria. There are four grants that have been submitted for the January - March 2026 period: · The Generations in Motion Walk grant application submitted by Council on Aging Services for Seniors requests $2,500 to support a free, inclusive, all ages community event designed to bring Santa Rosa residents together through movement, connection, and access to community resources. The event aims to promote healthy aging, support family caregivers, and enhance overall community well-being. The proposed event will feature scenic walking routes designed to accommodate a wide range of fitness levels and abilities, along with family-friendly activities and a welcoming outdoor environment. A central component of the event is a Community Resource Fair which will connect attendees with local organizations providing education, services, and support relevant to aging, caregiving, and community health. · The Mesa Llena (Full Table) grant application submitted by Northern California Center for Well-Being requests $2,500 to support food security efforts for immigrant communities. The proposal responds to current barriers to accessing public food distribution programs as heightened fear and uncertainty have resulted in reduced participation among many immigrant households. Through this grant, the organization proposes to provide culturally appropriate and nutritious meals to an estimated 20 to 50 households experiencing food insecurity. The project is intended to address immediate nutritional needs while offering an accessible and trusted food distribution option for impacted community members. · The Eritrean Independence Day grant application submitted by the Eritrean Community of Santa Rosa requests $2,500 to support the hosting of a community-wide Eritrean Independence Day celebration. The proposed event is intended to provide an opportunity to share Eritrean culture, traditions, food, and music with the broader Santa Rosa community. The celebration is anticipated to attract approximately 150-200 attendees and will be free of charge and open to the public. By offering an inclusive and accessible cultural event, the project aims to promote cultural understanding, community connection, and shared celebration among residents. · The Earth Day Procession grant application submitted by Santa Rosa Urban Arts requests $2,500 for a bike-based community art event celebrating Sonoma County’s native plants, animals, and ecosystems while promoting environmental awareness and alternative transportation. The procession will transform Santa Rosa’s bike lanes into a vibrant parade featuring decorated bicycles and participants representing local flora and fauna. Free public workshops will create puppets, sculptures, and costumes for the event. Anticipated participation includes 50+ riders and an audience of several hundred to over 1,000. The project aims to raise environmental awareness, foster appreciation for native species, encourage biking, and strengthen community connections through a shared creative experience. The four grant requests total $10,000. The City has received refunds from the following 2024 projects: · Providing a Third Place for the Underserved Community (Lightning Run Club): $2,500 · Prince Plaza Mosaic Bench (Friends of Prince Memorial Greenway): $2,500 · We Supply Sonoma Co. (We Supply Sonoma Co.): $1,678.80 The total amount refunded is $6,678.80. When combined with the current available balance of $24,173.50, total funds available equal $30,852.30. If all four grants are approved, totaling $10,000, the remaining balance for the current fiscal year would be $20,852.30. RECOMMENDATION: It is recommended by the Communications and Intergovernmental Relations Department that the Community Advisory Board, by motion, determine the dispersing of the Community Improvement Grants Application for the January - March 2026 period.

Approved on: _______________________________ Steven V. Brown, Recording Secretary