Summary

Utilities board approves water and fleet plans

Santa RosaNov 6, 20253 min read

At a glance

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The Board of Public Utilities approved a set of utility contracts and recommended the City Council accept the Final Draft Fleet Electrification Master Plan, which is meant to help meet the 2040 zero-emission fleet requirement.

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Board of Public Utilities

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EnvironmentalUtilities

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What this means

The board approved three utility-related items: extending a polymer supply purchase order by $120,000, awarding a $2.52 million sewer lift station project with a total authorized amount of $2.78 million, and authorizing up to $914,308.65 for construction management on water, sewer, and storm drain improvements. It also recommended that the City Council accept the Fleet Electrification Master Plan, a roadmap for replacing medium- and heavy-duty city vehicles with zero-emission vehicles by 2040. Staff also gave updates on water and recycled water supply, and reported on a proposed no-cost feasibility study for biogas operations at the Laguna Wastewater Treatment Plant.

Key decisions

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Approved the October 16, 2025 regular meeting minutes.
Approved a one-year extension and $120,000 increase to Blanket Purchase Order 165703 with SNF Polydyne, Inc., for Laguna Treatment Plant dewatering polymer, bringing the total not to exceed $637,000.
Awarded Contract No. C02387 for Country Manor Sewer Lift Station 10 replacement and Spring Lake Sewer Lift Station 16 generator improvements to Corcus Construction, Inc. for $2,522,805, with a 10% contingency and total authorization of $2,775,085.50.
Approved Project Work Order No. A010146-2016-33 to Green Valley Consulting Engineers for construction management and inspection services for the Rock Creek Drive and Matanzas Way water, sewer, and storm drain improvements project, not to exceed $914,308.65.
Recommended that the City Council accept the Final Draft Fleet Electrification Master Plan.
Heard a report on water and recycled water supply issues.
Received a subcommittee report that a Professional Services Agreement with CDM Smith Consultants Inc. for an update to the 2018 RWRS Master Plan was unanimously recommended for approval and will be heard on November 20, 2025.
Received a director’s report on a non-binding agreement and term sheet with Sonoma Clean Power to study potential biogas operations at the Laguna Wastewater Treatment Plant at no cost to Santa Rosa Water or ratepayers.

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Meeting information

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Board of Public Utilities

Nov 6, 2025, 9:30 PMCity Hall, Council Chamber, 100 Santa Rosa Avenue, Santa Rosa, CAcompleted

Agenda

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100 SANTA ROSA AVENUE. THE MEETING WILL ALSO BE LIVE STREAMED AT HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/86259959811, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 862 5995 9811. IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE. The public attending in person will be able to provide public comment on agenda items at the time an agenda item is discussed during the Board of Public Utilities Meeting. Public Comment may also be submitted via e-mail at bpu-comment@srcity.org. Deadlines and additional instruction for public comment are set forth below. If you have any questions regarding this meeting, please contact Michelle Montoya at mmontoya@srcity.org
1:30 P.M. (VIA IN-PERSON)
CALL TO ORDER AND ROLL CALL
REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
STATEMENTS OF ABSTENTION BY BOARD MEMBERS
STUDY SESSION
MINUTES APPROVAL
October 16, 2025 - Regular Meeting Minutes - Draft
STAFF BRIEFINGS
WATER AND RECYCLED WATER SUPPLY UPDATE Staff will update the Board on water and recycled water supply issues. The Board may discuss this item and give direction to staff.
CONSENT ITEMS
MOTION - APPROVAL - AMENDMENT TO BLANKET PURCHASE ORDER 165703 WITH SNF POLYDYNE, INC TO EXTEND ONE YEAR AND ADD COMPENSATION RECOMMENDATION: It is recommended by Santa Rosa Water and the Finance Department that the Board of Public Utilities, by motion, authorize the Chair of the Board to approve an Amendment to Blanket Purchase Order (BPO) 165703 with SNF Polydyne, Inc. (Polydyne), Riceboro, Georgia, for the supply and delivery of Clarifloc NW-134 dewatering polymer for the Laguna Treatment Plant to extend the BPO’s term by one year and add compensation in the amount of $120,000 for a cumulative BPO total amount not to exceed $637,000.
MOTION - CONTRACT AWARD - COUNTRY MANOR SEWER LIFT STATION 10 REPLACEMENT AND SPRING LAKE SEWER LIFT STATION 16 GENERATOR IMPROVEMENTS, CONTRACT NO. C02387 RECOMMENDATION: It is recommended by Santa Rosa Water and the Transportation and Public Works Department that the Board, by motion, award Contract No. C02387, Country Manor Sewer Lift Station 10 Replacement and Spring Lake Sewer Lift Station 16 Generator Improvements, in the amount of $2,522,805.00 to the lowest responsible bidder, Corcus Construction, Inc., of San Francisco, approve a 10% contract contingency, and authorize a total contract amount of $2,775,085.50.
MOTION - CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES PROJECT WORK ORDER APPROVAL - ROCK CREEK DRIVE AND MATANZAS WAY WATER, SEWER, AND STORM DRAIN IMPROVEMENTS, CONTRACT NO. C02290 RECOMMENDATION: It is recommended by Santa Rosa Water and the Transportation and Public Works Department that the Board of Public Utilities, by motion, approve Project Work Order No. A010146-2016-33 under the Master Professional Services Agreement with Green Valley Consulting Engineers of Santa Rosa, California to provide construction management and inspection services for the Rock Creek Drive and Matanzas Way Water, Sewer, and Storm Drain Improvements Project, in an amount not-to-exceed $914,308.65.
REPORT ITEMS
REPORT - FLEET ELECTRIFICATION MASTER PLAN BACKGROUND: The Advanced Clean Fleets Regulation (ACF) was adopted by the California Air Resources Board and became effective October 1, 2023. The ACF requires state and local government agencies to reduce fleet emissions by replacing their medium- and heavy-duty internal combustion engines with Zero-Emission Vehicles (ZEVs) by 2040. The Draft Fleet Electrification Master Plan (Master Plan) provides a roadmap for Santa Rosa to successfully meet state regulatory requirements and achieve sustainability goals in existing city plans. Santa Rosa Water staff requests that the Board of Public Utilities receive a briefing on the Master Plan, provide feedback, and recommend that the City Council accept the Master Plan. RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Utilities, by motion, review the Final Draft Fleet Electrification Master Plan, and recommend that the City Council accept the Final Draft of the plan.
PUBLIC COMMENTS ON NON-AGENDA MATTERS
REFERRALS
WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
SUBCOMMITTEE REPORTS
BOARD MEMBER REPORTS
DIRECTORS REPORTS
ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Pelayo v. UPA, et al. Sonoma Superior Court, Civil Division, Case No. SCV-264530
RECESS TO CLOSED SESSION AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
ANNOUNCEMENT OF ROLL CALL
REPORT ON CLOSED SESSION
ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting, please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at (707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at http://srcity.org.
Agenda Item
Approved on: November 20, 2025 /s/ Michelle Montoya, Recording Secretary

Utilities board approves water and fleet plans

At a glance

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