Long-Term Financial Policy and Audit Subcommittee — Regular Meeting Minutes (September 25, 2025) | 637 First S | TheCommon

Summary

Long-Term Financial Policy and Audit Subcommittee — Regular Meeting Minutes (September 25, 2025)

Santa RosaSep 25, 20252 min read

At a glance

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Chair Mark Stapp called the meeting to order at 4:00 PM at 637 First Street. Members received informational presentations on the preliminary, unaudited General Fund financial results for FY 2024–25 and a budget-to-actual performance review for the Housing and Community Services Department. Committee discussion included staffing, service costs, fee revenues, employee longevity, City Hall infrastructure and IT efficiencies. Future agenda items were identified and the meeting adjourned at 5:55 PM.

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Long-Term Financial Policy and Audit Subcommittee

Topics discussed

Budget & TaxHousing

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Key decisions

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Received and discussed the preliminary, unaudited General Fund financial results for fiscal year 2024–25 (information only).
Received and discussed the Housing and Community Services Department FY 2024–25 budget-to-actual performance review (information only).
Identified future agenda items including a Facilities discussion and a CalPERS presentation; future meetings to include additional department budget presentations.
Next regular LTFPA meeting moved to Thursday, October 30, 2025 at 4:00 PM.

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Meeting information

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Long-Term Financial Policy and Audit Subcommittee

Sep 25, 2025, 12:00 AM637 First Street, Santa Rosa, CAscheduled

Agenda

4:00 P.M. MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM THE CHAMBER LARGE CONFERENCE ROOM LOCATED AT: 637 FIRST STREET - (IT IS RECOMMENDED THAT SOCIAL DISTANCING CONTINUE TO BE CONSIDERED). OR JOIN VIA ZOOM WEBINAR BY VISITING: https://srcity-org.zoom.us/j/87001823335 OR LISTEN BY PHONE: (877) 853-5257 - ENTER ID: 870 0182 3335 A VIDEO RECORDING OF THE MEETING WILL BE AVAILABLE FOR VIEWING ONCE UPLOADED TO SANTA-ROSA.LEGISTAR.COM
PUBLIC COMMENTS AND PARTICIPATION LIVE PUBLIC COMMENT: All public comments will be provided in person or via email submitted in advance of the meetings. Each speaker is allowed up to three minutes. E-MAIL PUBLIC COMMENT: To submit an e-mailed public comment to the Long-Term Financial Policy and Audit (LTFPA) Subcommittee, please send to: finance@srcity.org by 5:00PM, Monday, prior to the regularly scheduled LTFPA meeting. E-mailed public comments will be added to the record prior to the start of the meeting and will be distributed to the LTFPA Subcommittee members and uploaded to the agenda prior to the start of the meeting for public access. Emails received will not be read into the record. Please note that all e-mails sent to the city are considered public records and subject to disclosure under the California Public Records Act.
REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED): To consider and take action on any request from a Board Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).
CALL TO ORDER AND ROLL CALL
PUBLIC COMMENTS NON-AGENDA MATTERS
APPROVAL OF MINUTES
Meeting Minutes
SCHEDULED ITEMS
GENERAL FUND FINANCIAL UPDATE Presenter: Scott Wagner, Interim Chief Financial Officer Purpose: A presentation by the CFO on the preliminary, unaudited financial results for fiscal year 2024-25. This briefing will include a summary of performance across major revenue and expenditure categories and preview of the information being brought to the City Council on 10/21/2025. Recommendation: Information
HOUSING AND COMMUNITY SERVICES DEPARTMENT FINANCIAL UPDATE Presenter: Megan Basinger, Director of Housing and Community Services Purpose: The Housing and Community Services Department will present a performance review to the Committee, comparing the Fiscal Year 2024-25 budget against actual results. The review will detail staffing allocations, costs for services and supplies, and fee revenues. This is the first in a series of departmental reviews, with others to be scheduled for later meetings. Recommendation: Information
FUTURE AGENDA ITEMS
ADJOURNMENT
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings and programs are available by contacting the Finance Department at: finance@srcity.org , please put in the subject line “LTFPA”, or (707) 543-3140 (TTY Relay at 711) one week prior to the meeting. Meeting information can also be accessed via the internet at http://srcity.org.
Any writing or documents provided to a majority of the Long-Term Financial Policy and Audit Subcommittee regarding any item on this agenda can be made available for public inspection upon request to finance@srcity.org please put in the subject line: “LTFPA DOCUMENT REQUEST”
Also Present: City Manager Maraskeshia Smith, Assistant City Manager Jason Nutt, Chief Financial Officer Alan Alton, Interim Chief Financial Officer Scott Wagner, Budget Manager Veronica Conner, HCS Director Megan Basinger, Deputy Director Recreation Jeff Tibbetts, ASO Kate Goldfine, ASO Jacqui Hamann, HCS Manager Kelli Kuykendall.
Approved on: October 30, 2025 /s/Victoria Luna Recording Secretary

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