Joint Meeting for the Rules and Open Government Committee and Committee of the Whole approvals | Economic Deve | The Common News

Summary

Joint Meeting for the Rules and Open Government Committee and Committee of the Whole approvals

San JoseDec 10, 20252 min read

At a glance

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The committee unanimously approved the December 16, 2025 City Council final agenda and advanced multiple special-event approvals, including several retroactive requests and two 2026 Black History Month actions.

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Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

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TransportationBudget & TaxPublic SafetyEnvironmental

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What this means

The meeting mainly cleared items for upcoming City Council action. It approved the final agenda for December 16, 2025 and moved forward a series of special-event requests, including flag raisings, holiday events, and community safety outreach. The committee also approved three committee work plans for January through June 2026 and accepted the City Auditor’s external quality control review.

Key decisions

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Approved the December 16, 2025 final City Council agenda, including the add sheet.
Approved the Community and Economic Development Committee Work Plan for January through June 2026.
Approved the Public Safety, Finance and Strategic Support Committee Work Plan for January through June 2026.
Approved the Transportation and Environment Committee Work Plan for January through June 2026.
Accepted the independent external quality control review of the Office of the City Auditor for July 1, 2023 through June 30, 2025.
Advanced several City Council sponsored special event requests, including the Muwekma Ohlone Tribe flag raising, Black History Month 2026 flag raising and tower lighting, and multiple retroactive event approvals.

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Meeting information

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Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

Dec 10, 2025, 10:00 PMCouncil Chambersscheduled

Agenda

For live translations in over 50 languages, please go to https://attend.wordly.ai/join/FAYU-7105
How to observe the Meeting (no public comment):
1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia 4) By phone 888 475 4499. Webinar ID: 952 0837 7482. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 5) By online https://sanjoseca.zoom.us/j/95208377482 Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 16+. Certain functionality may be disabled in older browsers including Internet Explorer.
How to submit written Public Comment for items on the agenda:
1) By email to city.clerk@sanjoseca.gov by 8:00 a.m. the day of the meeting.
How to provide spoken Public Comment during the Committee Meeting:
Fill out a Yellow Speaker's Card and submit it to boxes at the bottom of the Chambers.
City Council (City Clerk)
Review Final Agenda
Review December 16, 2025 Final Agenda. a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed)
Review Draft Agenda
Review December 23, 2025 Draft Agenda. - Cancelled
Notice to the public: There will be no separate discussion of individual Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee requests debate, separate vote or recusal on a particular item, that item may be removed from the Consent Calendar by the Chair and considered separately. The public may comment on the entire Consent Calendar and any items removed from the Consent Calendar by the Chair.
Consent Calendar
The Public Record for November 20, 2025 - December 4, 2025. (City Clerk)
Community and Economic Development Committee Work Plan. (Mayor and Foley)
Public Safety, Finance and Strategic Support Committee Work Plan. (Mayor and Doan)
Transportation and Environment Committee Work Plan. (Mayor and Cohen)
Monthly Report of Activities for November 2025. (City Auditor)
External Quality Control Review of the Office of the City Auditor for the Period July 1, 2023 to June 30, 2025. (City Auditor)
Approval of Muwekma Ohlone Tribe Flag Raising Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Ortiz)
Retroactive Approval of the Holiday Tree Giveaway Event Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Tordillos)
Retroactive Approval of the Firefighter Community Safety Outreach Event Sponsored by Council District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Casey)
Retroactive Approval of Free Use of the Janet Gray Hayes Rotunda on Thursday, December 4, 2025, for the Grateful Dead Celebration Sponsored by Council District 9 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Foley)
Retroactive Approval of Various Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. (Ortiz)
Approval of Black History Month 2026 Flag Raising and Tower Lighting Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Kamei)
Rules Committee Reviews, Recommendations and Approvals
Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the Committee.
Adjournment
The Code of Conduct (https://www.sanjoseca.gov/home/showpublisheddocument/12901/636670004966630000) is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. The Levine Act requires a Party in a Proceeding before the City of San José that involves any action related to their contract, license, permit, or use entitlement to disclose any campaign contributions to City elected or appointed officials totaling more than $500 within the 12 months prior to the City decision. A Participant to a Proceeding may voluntarily report a campaign contribution. Please visit https://www.sanjoseca.gov/your-government/appointees/city-clerk/levine-act for updated forms and information.
All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body.
To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event.
Access the video, the agenda and related reports for this meeting by visiting the City's website.

Documents from this meeting

Agendahttps://sanjose.legistar.com/View.ashx?M=A&ID=1328249&GUID=24676A6B-68F7-4BCD-AC59-4E9C78FE5C88&G=920296E4-80BE-4CA2-A78F-32C5EFCF78AF
Minuteshttps://sanjose.legistar.com/View.ashx?M=M&ID=1328249&GUID=24676A6B-68F7-4BCD-AC59-4E9C78FE5C88&G=920296E4-80BE-4CA2-A78F-32C5EFCF78AF

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