Truck routes, housing, and city services updated

A) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d)(1): i.)Manuel Zamudio, Jr. v. Daniel Han, et al., United States District Court Case No. 5:24-cv-01747 MWF SHK B) CONFERENCE WITH LEGAL COUNSEL - Significant Exposure to Litigation (Pursuant to Government Code Section 54956.9(d)(2)): (1) Case C) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Initiation of Litigation pursuant to Government Code Section 54956.9(d)(4): (1) Case

San Bernardino International Airport Authority (SBIAA) Presentation (All Wards)

General Plan Amendment 25-03, Introduce Ordinance No. MC-1657 Adding Section 10.24.195 to the San Bernardino Municipal Code adopting Citywide Truck Routes, and direct staff to comply with AB98 Warehouse Design and Build Standards (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino: Adopt Resolution No. 2025-393 of the Mayor and City Council of the City of San Bernardino, California, adopting a Categorical Exemption under the California Environmental Quality Act Section 15301(c), and approving General Plan Amendment 25-03 to amend the Circulation Element to add Citywide Truck Routes Option A pursuant to Assembly Bill 98 (AB 98), (Attachment 1A). OR Adopt Resolution No. 2025-394 of the Mayor and City Council of the City of San Bernardino, California, adopting a Categorical Exemption under the California Environmental Quality Act Section 15301(c), and approving General Plan Amendment 25-03 to amend the Circulation Element to add Citywide Truck Routes Option B pursuant to Assembly Bill 98 (AB 98), (Attachment 1B); Introduce, read by title only, and waive further reading of Ordinance No. MC-1657 of the Mayor and City Council of the City of San Bernardino, California, amending the Municipal Code Title 10, Article I, Chapter 10.24, by adding Section 10.24.195 to add Citywide Truck Routes (Attachment 2); Direct staff to comply with AB98 Warehouse Design and Build Standards pursuant to AB98 (Attachment 3); and Schedule the adoption of Ordinance No. MC-1657 for the regularly scheduled meeting of the Mayor and City Council on January 7, 2025.

Maddy Act Local Appointment List Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025-395 approving the Local Appointment List (Maddy Act).

Proposed 2026 Mayor & City Council Regular Meeting Schedule (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt the Proposed 2026 Mayor and City Council Regular Meeting Schedule.

Event Fee Waiver for YMCA Annual Christmas Parade Located at Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino California, authorize the City Manager to waive $13,466.99 in fees for the annual YMCA Christmas Parade starting and ending location at 808 E. 21ST Street (APN:0147-031-12), on December 13, 2025.

Authorization to Proceed with Street Vacation of a Portion of Victoria Ave also known as San Manuel Blvd (Ward 4) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize staff to proceed with an investigation and analysis for the proposed vacation of a portion of Victoria Ave. also known as San Manuel Blvd.

Adoption of the Citywide Cost Allocation Plan and Office of Management and Budget (OMB) Compliant Indirect Cost Plan Prepared by Matrix Consulting Group (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino adopt Resolution No. 2025-396, approving the Citywide Cost Allocation Plan (CAP) and OMB Compliant Indirect Cost Plan prepared by Matrix Consulting Group, based on the City’s Fiscal Year 2022/23 adopted budget, and authorizing its use for the following purposes: Recovering indirect costs associated with state and federal grants, consistent with the requirements of 2 CFR Part 200; and Establishing a fair and transparent method for allocating Citywide administrative expenses and charging intergovernmental and regional partners for shared services.

Renew Subscription and Approve a Professional Services Agreement with Granicus, LLC. for Agenda Management Software, Not to Exceed $228,556.41 (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve a Professional Services Agreement with Granicus, LLC. for Agenda Management Software in an amount not to exceed $228,556.41, for a term beginning November 17, 2025, through November 16, 2028

Authorize an Agreement with Forensiclean LLC for Crime Scene Clean Up Services (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, Authorize the City Manager to execute a Professional Services Agreement with Forensiclean LLC to provide crime scene clean up services for a term beginning December 3, 2025, through June 30, 2028, with an option to extend for two additional years; and Authorize total expenditures not to exceed $225,000, which includes $135,000 for the initial term and up to $90,000 for the optional two-year extension, if exercised by the City.

Technical Correction for the Citizens’ Option for Public Safety Program to Amend the Fiscal Year 2025/26 Operating Budget (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-397, authorizing the Director of Finance & Management Services to amend the Fiscal Year 2025/26 Operating Budget to increase grant funded expenditures by $204,240.27 to reflect funding available in the Citizens’ Option for Public Safety Program.

Award Professional Design Services Agreement for The City Hall Parking Structure (5 Level) Improvements Project to IDS Group, Inc. in the amount of $140,633 and Contingency of $9,367 for a Total Amount of $150,000 (Ward 1) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California; Approve the award of a Professional Design Services Agreement with IDS Group, Inc. in the amount of $140,633 for the City Hall Parking Structure (5 Level) Improvements Project; and Authorize a contingency amount in total of $9,367 for the project, bringing the total project budget to $150,000; and Authorize the City Manager or designee to execute all documents with IDS Group; and Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.

Accept Bridge Investment Program (BIP) Planning Grant for the Bridge Rehabilitation Planning Project in the Amount of $676,348 (Wards 2, 4, and 5) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: Adopt Resolution No. 2025-398 accepting the Bridge Investment Program (BIP) Planning Grant for the Bridge Rehabilitation Planning Project in the amount of $676,348; and Authorize the City Manager or designee to execute the grant agreement and all related documents in the total project amount of $845,435; and Authorize the Director of Finance & Management Services to amend the FY 2025/2026 budget by recognizing $676,348 in federal grant revenue and appropriating the same amount in project expenditures for the Bridge Rehabilitation Planning Project; and Authorize the Director of Finance & Management Services to appropriate $169,087 from the Local Regional Circulation Fund to satisfy the required 20% local match; and Authorize the Director of Finance & Management Services to amend the FY 2025/2026 Capital Improvements Program to add the Bridge Rehabilitation Planning Project in the total amount of $845,435.

Approve Amendment No. 1 to the Maintenance Services Agreement with West Coast Arborists, Inc. for Citywide Tree Maintenance Services (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: Approve Amendment No. 1 to the Maintenance Services Agreement with West Coast Arborists, Inc. to extend the term of the agreement from June 30, 2025, to June 30, 2026; and to update the not-to-exceed amount to $6,134,604.90, in order to reflect total cumulative spending and anticipated needs for the full contract term, consistent with the compensation provisions of the Original Agreement; and Authorize the City Manager to execute all documents necessary to increase the contract amount by the council approved one-time allocation of $500,000 for tree stump removals; and Authorize the City Manager to execute all related documents necessary to effectuate these amendments. Authorize the Interim Director of Finance and Management Services to issue a purchase order for West Coast Arborists for $1,700,000.00 for fiscal year 2025-2026.

Award of Construction Agreement to J B Bostick LLC, for the Villasenor Library - Parking Lot Surfacing in the amount of $131,200 and Contingency of $68,800 for a Total Amount of $200,000 (Ward 1) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California; Approve the award of a Construction Agreement with J B Bostick LLC, in the amount of $131,200 for the Villasenor Library - Parking Lot Surfacing (Project); and Authorize the construction contingencies, construction management, and administrative costs in the total amount of $68,800 for the Project, bringing the total Project budget to $200,000; and Authorize the City Manager or designee to execute all documents with J B Bostick LLC; and Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the Project.

Approval of Task Order No. 2026-001 with Hilltop Geotechnical Inc. for Annual On-Call Geotechnical and Construction Material Testing Services to Support the Capital Improvement Program (CIP) Projects (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: Authorize Task Order No. 2026-001 with Hilltop Geotechnical Inc. in the amount not to exceed $300,000 for on-call geotechnical investigation and construction material testing services to support various Capital Improvement Program (CIP) projects through June 30, 2026; and Authorize the City Manager or designee to execute the task order and any related documents necessary to implement these services, consistent with the terms of the existing On-Call Professional Services Agreement with Hilltop Geotechnical Inc.

Approve Amendment No. 2 to the Design Services Agreement with RHA Landscape Architects – Planners Inc. for the Seccombe Lake Park Revitalization Project extending the term to June 30, 2027. (Ward 1) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: Approve Amendment No. 2 to the Professional Design Services Agreement with RHA Landscape Architects – Planners Inc. for the Seccombe Lake Park Revitalization Project (Project), extending the term of the agreement to June 30, 2027; and Authorize the City Manager or designee to execute all documents with RHA Landscape Architects – Planners Inc.

Amendment No. 1 to the Design Services Agreement with Bell Design Group for the Norman F. Feldheym Public Library Improvement Project in the Amount of $78,700 with a $28,100 Contingency (Ward 1) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: Approve Amendment No.1 to the Design Services Agreement with Bell Design Group in the amount of $78,700 for the Norman F. Feldheym Public Library Improvement Project (Project), increasing the not to exceed amount to $397,700; and Authorize additional contingencies for unforeseen conditions in the total amount of $28,100; and Authorize the City Manager or designee to execute all documents with Bell Design Group; and Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project.

Approval of Amendment No. 1 to the Maintenance Services Agreement with the Center for Employment Opportunities for Right-of-Way Clean-Up and Weed Abatement Services (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: Approve Amendment No. 1 to the Maintenance Services Agreement with the Center for Employment Opportunities Inc. (CEO) increasing the not-to-exceed amount from $1,014,340 to $6,086,040 to reflect the cumulative contract value for the full six-year term; and Authorize the City Manager or designee to execute all related documents necessary to effectuate this Amendment.

Adopt Resolution Approving Final Tract Map No. 16794 (Ward 5) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-399, approving Final Tract Map No. 16794 (Subdivision 06-31) involving the subdivision of a parcel (APN 0261-011-08, 13, and 14) containing 18.45 acres into forty-three (43) single family residential lots and one (1) debris basin located on the west side of N. Palm Avenue, approximately 200 feet north of W. Verdemont Drive within the residential low (RL) zone, accepting the public dedications as set forth on said map; and authorizing execution of the standard form of agreement for the subdivision improvements.

Adopt Ordinance No. MC-1656 Amending Section 8.24.100 of Chapter 8.24 of Title 8 of the San Bernardino Municipal Code, Relating to the Construction and Demolition Debris Recycling Program (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino California: Adopt Ordinance No. MC-1656 amending Section 8.24.100 of Chapter 8.24 of Title 8 of the San Bernardino Municipal Code, relating to the Construction and Demolition Debris Recycling Program (All Wards).

Discussion for a Potential One-Year Moratorium on the Sale and Use of Fireworks Within the City of San Bernardino and/or Additional Strategies to Enhance the City’s Enforcement to Reduce the Use of Illegal Fireworks (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, discuss several options which include a social host ordinance and drone enforcement program, a potential one-year moratorium on the sale and use of fireworks, and/or maintaining the current safe and sane fireworks ordinance with regulatory fee, and to provide direction to staff regarding the next steps, if any.

Status on the General Plan Update Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive and file an update on the status of the General Plan Update and provide additional direction to staff, as needed.

Adopt Urgency Ordinance No. MC-1658U Approving Development Code Amendment 25-10 (Accessory Dwelling Unit 2025 Legislative Update) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino adopt Urgency Ordinance No. MC-1658U of the Mayor and City Council of the City of San Bernardino, California, approving Development Code Amendment 25-10 amending Chapter 19.04 (Residential Zones); Section 19.04.030(2)(P) (Residential Zones Specific Standards - Accessory Dwelling Units) of the City of San Bernardino Development Code (SBMC Title 19) to update the development standards for Accessory Dwelling Units and Junior Accessory Dwelling Units in compliance with recent changes in state law; and finding such action statutorily exempt from the California Environmental Quality Act under Public Resources Code Section 21080.1

Pavement Management Program (PMP Findings and Funding Scenarios) (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino California: Receive and file the Pavement Management Program (PMP) draft report update; and Provide direction on neighborhood rehabilitation focused areas and funding strategies; and Direct staff to incorporate the PMP findings and recommendations into the FY 2026–2036 Capital Improvement Program (CIP); and Authorize staff to evaluate and pursue sustainable funding strategies, including potential bond financing, Measure S allocations, and available state and federal grant opportunities.