Council approves several city updates

Commend Kevin Hernandez as recipient of the City of Roseville 2025 Sylvia Besana Community Volunteer Award. | attachments=1 | reports=1

This is the first opportunity to make a public comment on non-agenda items.

Staff recommends approval of a budget adjustment authorizing a $162,500 payment from the Highway Users Tax Fund to the Fleet Replacement Fund for the purchase of a truck equipped with a dump body. The new truck will support the Public Works Streets Resurfacing team in carrying asphalt for street construction projects and daily paving operations. The truck will be purchased from the Fleet Replacement Fund and will have no impact on the General Fund. | attachments=1 | reports=1

Staff recommends approval of a purchase order with Gillig for five (5) 35’ local Battery Electric buses and seven (7) 40’ commuter battery electric buses in the amount of $15,272,655, and authorize budget adjustments in the amount of $8,140,131 to align project funding for the procurement. Funding for the buses will use a combination of federal, state, and local transit funding. No General Fund resources will be used. | attachments=5 | reports=1

Staff recommends approval of a purchase order with Crafco, Inc. for the purchase of asphalt sealant and fillers. The total estimated cost for pavement patching products is up to $250,000 per fiscal year. Funding is included in the Public Works Department's Street Maintenance Division FY2025-26 operating budget. | attachments=2 | reports=1

Staff recommends approval of a sole source contract purchase agreement with Stantec Consulting Services Inc. in the amount of $109,565, to provide a street condition assessment and Road Matrix database update. Stantec Consulting Services Inc. provides a highly specialized pavement management survey to help determine and plan roadway resurfacing. Staff is recommending a sole-source contract purchase agreement with Stantec Consulting Services Inc. due to their in-depth knowledge of the City's road network and the Road Matrix software that the City has been using for over 25 years. This allows for cost savings in staff time and investment in the specialty equipment required to perform the survey and data analysis. Additionally, staff recommends approval of a budget adjustment in the amount of $109,565 to fund the contract. Funding will come from the Highway Users Tax Fund, and no General Fund resources will be used for the project. | attachments=4 | reports=1

Staff recommends approval to install residential permit parking on the north side of Darling Way from Clarice Lane to the eastern end of the street. Street parking is impacted due to the nearby school, daycare, and after-school activities, but on-site parking is readily available within the school parking lot. Residential Permit Parking will be in effect 24 hours a day, seven days a week. The cost for installation of Permit Parking signs is already budgeted within the General Fund operating budget. | attachments=2 | reports=1

Staff recommends approval of a construction agreement with BRCO Constructors, Inc. in the amount of $577,145 for the construction of a parking lot to serve the soccer fields in Maidu Regional Park and associated budget adjustment to fully fund the construction in the amount $360,000 from the General Fund Capital Reserve Fund. The project will include the construction of 85 parking spaces, including accessible spaces, and will install the necessary drainage facilities for the improvements. Work is expected to begin in late October and be completed by summer 2026. | attachments=5 | reports=1

Staff recommends approval of professional services agreements with JSR Strategies LLC and Prosio Communications, Inc. to provide marketing and advertising services for Roseville Electric Utility. The total cost of the initial two-year agreement with JSR Strategies LLC, through June 30, 2027, will not exceed $340,000. The total cost of the initial two-year agreement with Prosio Communications, Inc., through June 30, 2027, will not exceed $140,000. Funding is included in the Electric Department budget in the Electric Fund. | attachments=4 | reports=1

Staff recommends approval of an amendment to the master professional services agreement with N. Harris Computer Corporation to authorize the City of Roseville’s Utilities Customer Care division, to engage Cayenta in conducting a comprehensive systems health check of the City’s Customer Information System. This will increase the total contract amount by $35,000. The amendment will be funded by the Customer Care budget in the Roseville Electric Utility and Environmental Utilities departments. | attachments=3 | reports=1

Staff recommends approval of a second reading of an ordinance amending Chapters 16.04 and 16.16 of title 16 of the Roseville Municipal Code regarding buildings and construction and the fire code. The fiscal impact on the City includes new code resources and staff training on the updated Building Code Standards. These costs have been accounted for within the current budgets of both the Fire Department and the Development Services Department. | attachments=1 | reports=1

Staff recommends approval and authorization for the City Manager to execute a purchase order, and any other documents necessary to facilitate this agreement, for renewal of the Microsoft Enterprise Agreement for software licensing via Softchoice, an authorized Microsoft Reseller for a three-year agreement. The annual amount of the contract for year 1 is $570,439.97 and years 2–3 are $570,760.95, for a total agreement cost of $1,711,961.87 over the three-year term. Staff also recommends that the City Manager delegate authority to the Chief Information Officer to approve additional costs not to exceed $100,000 per year for the term of the agreement, allowing the ability to cover any changes to the environment during that time, which may be by annual "True Ups" completed with Softchoice. | attachments=6 | reports=1

Staff recommends approval of a contract purchase agreement with Sixty Seven Solutions, Inc. for a one-year period, with two optional renewal years for operational support of the City’s Enterprise Asset Management system. The FY2025-26 cost of $250,000, and two optional renewal years totaling $500,000 in FY2026-27 and FY2027-28, shall be a shared cost among the City departments, within the Information Technology Operations Fund. | attachments=2 | reports=1

Staff recommends approval of a sole source contract purchase agreement with Environmental Systems Research Institute, Inc. (Esri) for Geographic Information Systems software maintenance. Since this software is proprietary and developed by Esri, they are the sole source for maintenance and support. The cost for this purchase is $120,300 per year for a total of $360,900 over a three-year term. Staff also requests that the City Council delegate authority to the Chief Information Officer to approve additional costs not to exceed $20,000 per year for the term of the agreement, allowing the ability to cover any additional software or user licensing needs during that time. | attachments=2 | reports=1

Staff recommends approval of an Affordable Housing Regulatory Agreement with Greek Orthodox Housing Corporation for the Sierra Vista Apartments, an affordable rental housing project in the Sierra Vista Specific Plan, located at 4950 Upland Drive. The agreement will support the City's General Plan in meeting the affordable housing goals. No General Fund resources will be used in the development of this project. | attachments=2 | reports=1

Staff recommends approval of the Local 39 A & B salary schedules reflecting the addition of the Industrial Waste Technician I/II and the deletion of the Industrial Waste Technician; and approve the Management A & B salary schedules reflecting the addition of an Industrial Waste Supervisor classification and a salary adjustment to the Environmental Utilities Compliance Administrator, as part of an ongoing assessment of the appropriate staffing levels to provide a high level of service to the community. Most of these allocation changes were included in the Fiscal Year (FY) 2025-26 budget. For the remainder of FY 2025-26, the financial impact of the recommendations to the Wastewater Operations Fund is $4,819. | attachments=7 | reports=1

Staff recommends City Council approval authorizing the City to enter into settlement agreements with Purdue Pharma, L.P., Alvogen, Inc., Amneal Pharmaceuticals, Inc., Apotex, Corp., Hikma Pharmaceuticals USA Inc., Indivior, Inc., Mylan, Sun Pharmaceutical Industries, Inc., and Zydus Pharmaceuticals, Inc., and authorizing the City Manager to execute the requisite participation and settlement agreements and all other forms necessary to effectuate the City's participation in the settlements. No General Fund resources will be used. | attachments=1 | reports=1

Staff recommends approval of a sole source contract purchase agreement with Axon Enterprise, Inc. for Body-Worn Cameras with the associated software/hardware bundle. In 2021, the City entered into a five-year agreement with Lenslock, Inc. to supply Body-Worn Cameras (BWC) to the Police Department. This agreement is set to expire in 2026, necessitating the replacement of the current BWC system. After evaluation, the Police Department selected Axon Enterprise, Inc. to continue the Department's BWC program. Axon Enterprise, Inc. is the sole-authorized distributor for all Axon brand products. The total cost of the five-year agreement is $2,529,364.28; the first-year cost for this purchase is $446,175.58. Funding for the first-year cost was included in the Police Body-worn Camera Replacement project, through the Equipment Replacement Fund. | attachments=2 | reports=1

Staff recommends approval of the minutes of the September 17, 2025 City Council Meeting. | attachments=1 | reports=1

Staff recommends the City Council introduce for first reading an ordinance approving the addition of Section 14.08.215 to Chapter 14.08 of the Roseville Municipal Code. A Water Rate Assistance Program (WRAP) aligns with state and federal affordability efforts and reflects Roseville’s commitment to ensuring safe, accessible, and affordable water service for all residents. These updates would create a WRAP for income-eligible residents, in compliance with Proposition 218 by using non-rate revenue in the Water Operations Fund for funding. The Public Utilities Commission is recommending that the City Council approve the creation and implementation of the WRAP. | attachments=1 | reports=1

Staff recommends the City Council introduce for first reading an ordinance amending Section 2.60.040 of Chapter 2.60 of Title 2 of the Roseville Municipal Code regarding Campaign Finance Disclosure to align with the Fair Political Practices Commission's semi-annual filing dates and to establish clear election cycle dates for all future Roseville General Municipal Elections. | attachments=1 | reports=1

Adopt the two (2) findings of fact and introduce for first reading an Ordinance amending Chapter 19.76 of the Roseville Municipal Code to add new Section 19.76.140 regarding Tolling Provisions and adopt the two (2) findings of fact and introduce for first reading an Ordinance amending Chapter 18.06 of the Roseville Municipal Code regarding Time Period of Approvals. The Planning Commission recommends approval of the amendment to Title 19 (Zoning Ordinance) of the Roseville Municipal Code to add a new Section 19.76.140 (Tolling Provisions) and staff recommends approval of the amendment to Title 18 (Subdivision Ordinance) of the Roseville Municipal Code to modify Section 18.06.230 (Time Period of Approvals) to indicate that the expiration of approved projects shall be paused (tolled) during any time the approvals are or were the subject of a lawsuit. The required findings for the approval of these amendments can be made and the requested action will have no fiscal impact on the City's General Fund. | attachments=2 | reports=1

This is the second opportunity to make a public comment on non-agenda items.