Summary

Contract board approves bids and contracts

ProvidenceJun 15, 20262 min read

At a glance

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The Board of Contract and Supply approved a slate of purchasing items, including a $50,000 production and technical services contract and a $405,000 fire department medications and supplies contract, while also setting several new solicitations to be advertised.

Committees mentioned

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Board of Contract and Supply

Topics discussed

Public SafetyCommerceHousing

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What this means

The board signed off on multiple city purchasing actions that allow departments to move forward with goods and services contracts. Among the approved items were English and Spanish production and technical services for the Department of Art, Culture & Tourism, and medications and supplies for the Fire Department. The board also scheduled future bid openings and advertisements for items including housing services, animal control supplies, police equipment, and public works work. It additionally approved the minutes from the June 1, 2026 meeting.

Key decisions

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Elected Sara Silveria as chairperson.
Approved opening bids for the Rent Fund Program Administration contract, with two $1,000,000 bids received from Crossroads Rhode Island and Community Action Partnership of Providence County.
Approved a recommendation for English and Spanish speaking production and technical services from Elite Systems Management, Inc., for up to $50,000.
Approved a recommendation for Re-Bid Medications and Supplies for the Providence Fire Department from Bound Tree Medical, LLC, for up to $405,000 over three years, pending budget approvals.
Set multiple items for future advertisement and bid openings, including animal control vaccines, medications and supplies; housing information, education, outreach, and fair housing services; and a police motorcycle lease.
Approved the June 1, 2026 minutes.

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Meeting information

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Board of Contract and Supply - Regular Meeting

Jun 15, 2026, 2:00 PMcompleted

Agenda

Roll Call
Decision: Call to Order
52521 : ENGLISH & SPANISH SPEAKING PRODUCTION AND TECHNICAL SERVICES – 2-YEAR CONTRACT WITH ONE 1-YEAR RENEWAL OPTION
Decision: AWARDS
53156 : REBID MEDICATIONS AND SUPPLIES-THREE YEAR CONTRACT WITH TWO ONE-YEAR RENEWAL OPTIONS.
Decision: AWARDS
52918 : POLICE UNIFORM AND EQUIPMENT (2 YEAR CONTRACT)
Decision: AWARDS
52810 : Re-Bid Integrated Pest Management Services – One-Year Contract with Two One-Year Renewal Options
Decision: AWARDS
52653 : Webster Ave Elementary School Playground GC
Decision: AWARDS
52845 : GRANT WRITING AND ADMINISTRATION SERVICES (EXPIRES 6/30/2029)
Decision: AWARDS
52838 : TRASH AND RECYCLING COLLECTION SERVICES-EXPIRES 6-30-28
Decision: AWARDS
53649 : Requesting Approval of a Change Order with Bound Tree Medical, LLC for Medications and Supplies in
Decision: COMMUNICATIONS
53717 : Approval to Pay Dulles Technology Partners for Hosted Web-Based Grants Management System Maintenance and Support - 2026
Decision: COMMUNICATIONS
53609 : Requesting Approval to Pay Opportunity Space, Inc (dba “Tolemi”) for Annual Mobile and Web-Based BuildingBlocks Support Service Subscription
Decision: COMMUNICATIONS
53628 : Approval of a Change Order with Dubon Masonry Construction LLC for Upgrades to Existing Play Equipment, New Pathway Paving and Furnishing at Davey Lopes and Pearl Street Parks
Decision: COMMUNICATIONS
53625 : REQUESTING APPROVAL TO PAY PUROCLEAN DISASTER RESTORATION SERVICES DBA SANFORD FIRST STEP, LLC, FOR EMERGENCY FLOOD AND MOLD REMEDIATION, AND DEEP CLEANING SERVICES
Decision: COMMUNICATIONS
53631 : REQUESTING APPROVAL OF RATIFICATION OF A CONTRACT, WITH TILE ARTISANS DIGITAL IMAGING, LLC, FOR FABRICATION OF THE RIVERWALK CHROMA COUNCIL MURAL PROJECT.
Decision: COMMUNICATIONS
53661 : REQUESTING APPROVAL OF CHANGE ORDER #2, WITH MIDWEST VETERINARY SUPPLY, INC., FOR PROVIDENCE ANIMAL CONTROL VACCINES, MEDICATIONS AND SUPPLIES.
Decision: COMMUNICATIONS
53606 : APPROVAL OF AN ENCUMBRANCE WITH BAY STATE VETERINARY EMERGENCY AND SPECIALTY SERVICES FOR EMERGENCY VETERINARY SERVICES FY27.
Decision: COMMUNICATIONS
53688 : REQUESTING APPROVAL TO AMEND THE AWARD, WITH THE FOLLOWING VENDORS, FOR FUEL CARD PROGRAM FOR THE CITY FLEET-THREE-YEAR CONTRACT WITH TWO TWO-YEAR OPTIONS FOR RENEWAL.
Decision: COMMUNICATIONS
53694 : Approval to Pay RI Energy for Utility Pole Removal and Relocation at 20 Ernest St
Decision: COMMUNICATIONS
53741 : Requesting Approval of a Ratification of a Contract with the Greater Providence YMCA for Shared Facilities Maintenance
Decision: COMMUNICATIONS
53751 : REQUESTING APPROVAL OF RATIFICATION OF AN ENCUMBRANCE WITH PARTNERS TECHNOLOGY FOR PHONE SYSTEM UPGRADES AT CLASSICAL HIGH SCHOOL.
Decision: COMMUNICATIONS
53752 : APPROVAL TO PIGGYBACK SOURCEWELL #121923 TECHNOLOGY PRODUCTS AND SERVICES WITH RELATED SOLUTIONS CONTRACT, WITH CDW GOVERNMENT LLC, FOR THE PURCHASE OF VARIOUS COMPUTER EQUIPMENT AND HARDWARE FOR THE ELMWOOD COMMUNITY CENTER AND DAVEY LOPES RECREATION CENTER
Decision: COMMUNICATIONS
53697 : REQUESTING APPROVAL OF CHANGE ORDER #2 WITH PERMALINE CORPORATION FOR 2025 TRAFFIC SIGNS AND RELATED MATERIALS (ONE-YEAR CONTRACT WITH ONE-YEAR OPTION FOR RENEWAL).
Decision: COMMUNICATIONS
53687 : REQUESTING APPROVAL TO PIGGYBACK THE METROPOLITAN AREA PLANNING COUNCIL (MPAC) AND THE GREATER BOSTON POLICE COUNCIL CONTRACT (GBPC) WITH JC MADIGAN INC FOR AFTER MARKET EQUIPMENT AND SNOW PLOW PARTS AND REPAIRS.
Decision: COMMUNICATIONS
53685 : REQUESTING APPROVAL TO PIGGYBACK STATE OF RI MPA 506 WITH MULTIPLE VENDORS FOR SEASONAL EQUIPMENT, PURCHASE, MAINTENANCE REPAIRS. purchases reparis
Decision: COMMUNICATIONS
53679 : APPROVAL OF A CONTRACT EXTENSION WITH RI MINORITY ELDER TASK FORCE, FOR CITY OF PROVIDENCE EMERGENCY MICRO GRANTS FOR SENIOR ADULTS
Decision: COMMUNICATIONS
53692 : REQUESTING APPROVAL TO PAY AGONZA LLC FOR MURAL AT THE SACKETT ST SCHOOL GYM
Decision: COMMUNICATIONS
53587 : REQUESTING APPROVAL OF AN OPTION YEAR WITH WORLD TROPHY CO INC FOR AWARDS AND TROPHY NEEDS- ONE YEAR CONTRACT WITH TWO- ONE YEAR OPTIONS
Decision: COMMUNICATIONS
53695 : Requesting Approval to Piggyback the Sourcewell Contract #020625-ZET with Interaction Insight
Decision: COMMUNICATIONS
53613 : REQUESTING APPROVAL TO PIGGYBACK THE MHEC CONTRACT #G03 WITH AIR ENERGY GROUP, LLC, FOR MOTORS, PUMPS, COMPRESSORS, CONTROLS, HVAC & SERVICES
Decision: COMMUNICATIONS
53580 : REQUESTING APPROVAL TO PIGGYBACK THE STATE OF RHODE ISLAND MPA #498 WITH COSCO LLC FOR FENCE INSTALLATION AND REPAIR
Decision: COMMUNICATIONS
53024 : Re-bid Providence Animal Control Vaccines, Medications and Supplies One Year Contract with Four One-Year Renewal Options
Decision: COMMUNICATIONS
53088 : RENT Fund Program Administration; One-Year Contract with Three One-Year Options
Decision: OPENING OF BIDS
53180 : COMMISSIONING AGENT SERVICES FOR PHASE 4 PROVIDENCE PUBLIC SCHOOL PROJECTS.
Decision: OPENING OF BIDS
53203 : Stenographic Services Two Year Contract with Two One Year Options
Decision: OPENING OF BIDS
52526 : Event Equipment: Rentals and Services Three Year Contract with Two-One Year Options to Renew
Decision: OPENING OF BIDS
53131 : Purchase of Bricks and Mortar FY27
Decision: OPENING OF BIDS
53182 : HEALTH, WORKFORCE, AND EDUCATION PROGRAMMING AT PROVIDENCE RECREATION CENTERS: CAPITAL PROJECTS FUND (CPF)-ONE-YEAR CONTRACT.
Decision: OPENING OF BIDS
52738 : FURNISH AND DELIVER HYDROFLUOROSILICIC ACID (EXP. 6/30/27) WITH TWO 1-YEAR OPTIONS
Decision: OPENING OF BIDS
53821 : RE-BID PROVIDENCE ANIMAL CONTROL VACCINES, MEDICATIONS AND SUPPLIES ONE YEAR CONTRACT WITH FOUR ONE-YEAR RENEWAL OPTIONS.
Decision: TO BE OPENDED ON MONDAY, JUNE 29, 2026:
53715 : HOUSING INFORMATION, EDUCATION, OUTREACH, AND FAIR HOUSING SERVICES; ONE-YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS.
Decision: TO BE OPENED ON MONDAY, JULY 13, 2026:
53611 : THREE YEAR LEASE OF CURRENT YEAR HARLEY DAVIDSON FLTRXP POLICE ROAD GLIDE.
Decision: TO BE OPENED ON MONDAY, JULY 13, 2026:
53677 : Portland Cement Concrete FY26-27
Decision: TO BE OPENED ON MONDAY, JULY 13, 2026:
53676 : Bituminous Concrete (Asphalt) FY26-27
Decision: TO BE OPENED ON MONDAY, JULY 13, 2026:
53787 : Approval of Minutes: June 1, 2026
Decision: Minutes Approval