Summary

Board approves bids and contracts

ProvidenceMar 9, 20262 min read

At a glance

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The Board of Contract and Supply approved a package of contract items, including bids for youth services, parking enforcement management, and other city projects; some items still require City Council approval.

Committees mentioned

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Board of Contract and Supply

Topics discussed

TransportationBudget & TaxPublic SafetyCommerceHousingUtilities

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What this means

The board voted to move several purchasing items forward, including a one-time youth services program package capped at $250,000 and a parking enforcement management system contract capped at $3.3 million over five years. It also opened and discussed bids for ash treatment, elevator maintenance, event equipment rentals, fire safety services, and other city work. Two items in the approved package were marked as needing City Council approval before they can proceed.

Key decisions

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Elected Sara Silveria as chairperson.
Approved a recommendation for One Providence for Youth 2026, with total spending not to exceed $250,000.
Approved a recommendation for Passport Labs, Inc. for a Municipal Parking Enforcement Management System, with total spending not to exceed $3,300,000 and City Council approval required.
Approved recommendations for additional purchasing items in the A1-A17 package, with Items #2 and #13 requiring City Council approval.
Approved the March 2, 2026 minutes.
Opened bids for Department of Parks ash treatment for Emerald Ash Borer 2026.
Agreed to advertise several upcoming procurements, including elevator maintenance, event equipment rentals, and fire alarm/suppression services.

Timeline & follow-ups

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Meeting information

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Board of Contract and Supply - Regular Meeting

Mar 9, 2026, 2:00 PMcompleted

Agenda

Roll Call
Decision: Call to Order
51831 : ONE PROVIDENCE FOR YOUTH 2026
Decision: AWARDS
50417 : Municipal Parking Enforcement Management System Five Year Contract with Five One-Year Options for Renewal
Decision: AWARDS
51825 : EV INFRASTRUCTURE AT THE TELECOMMUNICATIONS DEPARTMENT
Decision: AWARDS
52000 : CLIMATE JUSTICE PLAN UPDATE ENERGY AND RESILIENCE CONSULTANT(S)
Decision: AWARDS
52478 : Change Order #1 with LaRiviere Digital Media DBA Hadley Dodd Marketing
Decision: COMMUNICATIONS
52482 : Approval to Pay Verde Environmental Technologies for Drug Deactivation System Household Mailer
Decision: COMMUNICATIONS
52474 : Approval of Payment to Chroma Council for Artistic Services at The Providence Riverwalk Park and Waterplace Park
Decision: COMMUNICATIONS
52476 : Requesting Approval of Payment to Police Executive Research Forum for the SMIP Program
Decision: COMMUNICATIONS
52562 : Amendment #3 for Environmental Consultant Services for DPW Complex with Verdantas
Decision: COMMUNICATIONS
52525 : Change order to Swing Space Improvement Projects for Carl G. Lauro Elementary School and Esek Hopkins Middle School Design-Build Project with Maron Construction
Decision: COMMUNICATIONS
52527 : Option Year #2 with Mastro Electric Supply CO INC for Electrical & Lighting Supplies
Decision: COMMUNICATIONS
52110 : Approval to Exercise an Option Year with Olneyville Auto Wash, Inc., DBA Freeway Car Wash, for City Fleet Car Wash Services – Two-Year Contract with Two One-Year Options for Renewal
Decision: COMMUNICATIONS
52505 : Requesting Approval to Enter a Contract with Rehrig Pacific Company for Vision Software (5-Year Contract with Five 1-Year Options)
Decision: COMMUNICATIONS
52462 : APPROVAL OF A 12-MONTH EXTENSION WITH MULTIPLE VENDORS FORREPAIR WORK TO WATER MAINS AND APPURTENANCES AND ASSOCIATED STREET AND SIDEWALK RESTORATION (PW PROJECT NO. 24003 & 23500) (EXP. 6/30/2026)
Decision: COMMUNICATIONS
52467 : APPROVAL TO EXERCISE OPTION YEAR #1 WITH KEMIRA WATER SOLUTIONS FOR FURNISH AND DELIVER FERRIC SULFATE (EXP. 6/30/26) WITH TWO 1-YEAR OPTIONS
Decision: COMMUNICATIONS
52463 : APPROVAL TO PIGGYBACK STATE MPA 345 FY-24-NASPO VALUEPOINT-COMPUTER EQUIPMENT, PERIPHERALS AND RELATED SERVICES WITH MULTIPLE VENDORS
Decision: COMMUNICATIONS
52461 : APPROVAL TO PIGGYBACK SOURCEWELL CONTRACT #080824-CAR FOR BUILDING AUTOMATION PARTS AND SERVICES WITH CARRIER GLOBAL CORPORATION (AUTOMATED LOGIC)
Decision: COMMUNICATIONS
52285 : Ash Treatment for Emerald Ash Borer 2026
Decision: OPENING OF BIDS
52271 : Site Improvements at Cabral Park.
Decision: OPENING OF BIDS
52270 : Re-Bid Site Improvements at Gano Street Park
Decision: OPENING OF BIDS
52259 : Roof Replacement at Branch Av and North Main St Fire Stations
Decision: OPENING OF BIDS
52319 : Providence City Hall Pressure Washing & Window Cleaning
Decision: OPENING OF BIDS
52170 : Parking Lot Paving& Improvement at Vincent Brown Rec Center
Decision: OPENING OF BIDS
52281 : Sidewalk, Road, Bridge, and Drainage Construction (Blanket Contract 2026)
Decision: OPENING OF BIDS
52282 : CROWDSTRIKE SECURITY PLATFORM & PROFESSIONAL SERVICES
Decision: OPENING OF BIDS
52551 : ON CALL MEP (MECHANICAL, ELECTRICAL PLUMBING) SERVICES-THREE YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS
Decision: OPENING OF BIDS
52553 : INTERESTED SUPPLIERS OF SNOW/ICE CONTROL 25-26 WINTER SEASON.
Decision: OPENING OF BIDS
52480 : ELEVATOR MAINTENANCE, REPAIR & ASSET MANAGEMENT SERVICES – FIVE-YEAR CONTRACT WITH TWO ONE-YEAR RENEWAL OPTIONS
Decision: TO BE OPENED ON MONDAY, APRIL 6, 2026:
52526 : Event Equipment: Rentals and Services Three Year Contract with Two-One Year Options to Renew
Decision: TO BE OPENED ON MONDAY, APRIL 6, 2026:
52473 : FIRE ALARM, SUPPRESSION SYSTEM, SPRINKLER, FIRE EXTINGUISHER INSPECTION, TESTING, MAINTENANCE & EMERGENCY REPAIR SERVICES – ONE-YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS
Decision: TO BE OPENED ON MONDAY, APRIL 6, 2026:
52460 : PURCHASE OF (4) 4X4 PICKUP TRUCKS
Decision: TO BE OPENED ON MONDAY, APRIL 6, 2026:
52383 : Connections to Mainstream Benefits Programming; one-year contract with three one-year extension options.
Decision: TO BE OPENED ON MONDAY, APRIL 20, 2026:
52568 : Approval of Minutes: March 2, 2026
Decision: Minutes Approval
52598 : Board of Contract & Supply 3/9/2026 - Handout
Decision: Minutes Approval