Summary

Contract board approves bids and purchases

ProvidenceJan 27, 20262 min read

At a glance

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The Board of Contract and Supply approved multiple purchasing items, including a $2.89 million contract for Providence Public Schools project management, and referred two items to City Council for approval.

Committees mentioned

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Board of Contract and Supply

Topics discussed

TransportationPublic SafetyEducationCommerceHousing

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What this means

The board signed off on a mix of contracts, extensions, and purchases for city services, parks, public safety, housing, public works, and school-related projects. One of the largest items was a $2,894,400 contract for owner’s project management tied to Providence Public Schools projects. The board also opened bids for emergency board-up, fencing, and demolition or stabilization work, which are services used after damage or unsafe conditions. Two items were sent to City Council for final approval.

Key decisions

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Approved advertising for upcoming solicitations, including radon mitigation, police promotional testing, parking lot paving at Vincent Brown Rec Center, public works design and construction management, a Water Supply Board backhoe purchase, and large truck repair services.
Referred items #3 and #6 to City Council for approval.
Approved the January 12, 2026 minutes.
Opened bids for emergency disaster recovery services including board-up, fencing, and emergency demolition or stabilization.
Approved multiple contract items listed in the minutes, including a $2,894,400 owner’s project manager contract for Providence Public Schools projects.

Timeline & follow-ups

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Meeting information

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Board of Contract and Supply - Regular Meeting

Jan 27, 2026, 2:00 PMcompleted

Agenda

Roll Call
Decision: Call to Order
50986 : Fabrication and Furnishing of Granite Blocks for Bucklin Park
Decision: AWARDS
51274 : Lease of Gondola and Dock Concession at Waterplace Park Five Year Contract with Two, Five-Year Extensions
Decision: AWARDS
52040 : OWNER'S PROJECT MANAGER PHASE 4 PROVIDENCE PUBLIC SCHOOLS PROJECTS (COST PROPOSALS ONLY).
Decision: AWARDS
52003 : Roofing Repair and Maintenance Services (as needed) for Providence Public School Facilities
Decision: AWARDS
51642 : SEASONAL MAINTENANCE OF CITY FOUNTAINS (JULY 1, 2026 - JUNE 30, 2027) WITH TWO ONE-YEAR OPTIONS FOR RENEWAL
Decision: AWARDS
50839 : SALE OF CITY PROPERTY KNOWN AS THE HUMBOLDT FIRE STATION, 155 HUMBOLDT AVENUE, PROVIDENCE.
Decision: AWARDS
51042 : ESL for Commerical Drivers License
Decision: AWARDS
52062 : Approval to Pay Providence Tourism Council for Ward 1 Wayland Sq. Decorative Holiday Lights
Decision: COMMUNICATIONS
52252 : Requesting Approval to Pay Thayer District Merchant Association, the Wickenden Area Merchant Association, and the Wayland Square Merchants Association for the Brown University Incident Recovery Grant
Decision: COMMUNICATIONS
52117 : Requesting Approval to Pay Air Cleaning Specialists of New England LLC for Installation of New
Decision: COMMUNICATIONS
52065 : Requesting Approval to Pay the President and Fellows of Harvard College for a Leadership in Crisis Class
Decision: COMMUNICATIONS
52183 : Approval to Piggyback State of RI MPA #337 for Multi-Function Devices (Copiers) with Ricoh USA, Inc.
Decision: COMMUNICATIONS
52126 : Approval to Piggyback the Sourcewell Contract #090122 with Municipal Emergency Services, Inc., for Law Enforcement Equipment in FY26
Decision: COMMUNICATIONS
52207 : Requesting Approval to Purchase Badges and Uniform Insignia from GA-REL Manufacturing Company
Decision: COMMUNICATIONS
52216 : Approval of a Contract Extension with Rhode Island Black Storytellers or Re-Bid Multiple Pathways to Recovery Start Up Grants
Decision: COMMUNICATIONS
52208 : Approval to Pay MHC Software, LLC, for Software Support and Maintenance
Decision: COMMUNICATIONS
52063 : Requesting Approval to Purchase the Annual Hosting and Support Licensing of the Asana Advanced Platform from Asana, Inc., FY2026
Decision: COMMUNICATIONS
52104 : Approval of an Encumbrance with Providence School Department c/o Sodexo (After School) for Snacks and Dinners, to be Served through the Child and Adult Care Food Program
Decision: COMMUNICATIONS
52102 : Approval to Pay Starkweather & Shepley Insurance Brokerage, Inc., for General Liability Insurance for The City Center Rink
Decision: COMMUNICATIONS
52206 : Approval to Piggyback State of RI MPA 492 with Lucena Bros Inc for Site Improvements at John O'Brien (140 Regent Ave) Park.
Decision: COMMUNICATIONS
52068 : Approval of Change Order #1 with Atlantic Tactical for Various Police Training Equipment
Decision: COMMUNICATIONS
52084 : Approval of Change Order #1 with Rhode Island SPCA and Providence Animal Rescue League, for Non-Emergency Veterinary Services – Three-Year Contract with Two One-Year Options to Renew
Decision: COMMUNICATIONS
52182 : Approval to Piggyback State of RI MPA #337 with Ricoh USA Inc,(Copiers) Multi-Function Devices and Related Software, Services and Cloud Solutions with Ricoh USA for the Lease of Two (2) IMC3510 Copiers
Decision: COMMUNICATIONS
52246 : Request for Approval of Amendment #1 with Amazon Services, LLC, for Online Marketplace, for the Purchase of Products and Services for Multiple Departments
Decision: COMMUNICATIONS
52201 : Approval of Change Order #1 with GM2 Associates, Inc., for Engineering Services Related to the Design of a New Playground at the Webster Ave. Elementary School
Decision: COMMUNICATIONS
52193 : Approval of Change Order #2 with Deslandes Construction, Inc., for City Hall Restroom Refurbishment.
Decision: COMMUNICATIONS
52203 : Change Order #2 with Downes Construction Company for Construction Management Services for Public Works Complex
Decision: COMMUNICATIONS
52114 : Change Order #2 with Signal Works for City Hall Elevator Replacement Design Services
Decision: COMMUNICATIONS
52251 : Requesting Approval of an Encumbrance with United States Postal Services (USPS) for City Postage FY27
Decision: COMMUNICATIONS
52086 : Requesting Approval of an Option Year with Action Auto Parts INC for Automotive Batteries for the City Fleet- Two Year Contract with Two One-Year Options for Renewal
Decision: COMMUNICATIONS
52116 : Requesting Approval of an Option Year With Roland’s Tire Service, Inc for Automotive Tires for the City Fleet- Two Year Contract with Two One Year Options
Decision: COMMUNICATIONS
52106 : Approval to Exercise Option Year #2 with AAP, Inc. d/b/a/ Action Auto Parts, for Automotive Parts for the City Fleet – One-Year Contract with Two One-Year Options for Renewal
Decision: COMMUNICATIONS
52107 : Approval to Exercise Option Year #2 with TruckPro, LLC d/b/a/ Pascale Services, for Heavy Truck Parts for the City Fleet – One-Year Contract with Two One-Year Options for Renewal
Decision: COMMUNICATIONS
52108 : Approval to Exercise Option Year #2 with Multiple Vendors, for Towing Services for the City Fleet –
Decision: COMMUNICATIONS
52088 : Requesting Approval of Option Year #2 with Ken Rocha Collision, LLC and Westminster Auto Body for City Blanket Contract Motor Vehicle Auto Body Repairs- Two Year Contract with Two One Year Options
Decision: COMMUNICATIONS
52081 : Requesting Approval of Option Year #2 with UPP Rhode Island, LLC for City of Providence Municipal Parking Contract- One Year Contract with Two One Year Options for Renewal
Decision: COMMUNICATIONS
52094 : Requesting Approval of Option Year #2 with U Save Auto Glass, LLC for City Blanket Contract Re-Bid Windshield Replacement & Repairs for City Fleet One Year Contract with Two-One Year Options for Renewal
Decision: COMMUNICATIONS
52187 : Approval to Pay Traffic Signs & Safety, Inc., for the Purchase of 58 Water Fillable Jersey Barriers
Decision: COMMUNICATIONS
52204 : Approval of a Change Order with Multiple Vendors for City of Providence On call Sewer & Drainage Repairs (Blanket contract 2026-2030)
Decision: COMMUNICATIONS
52191 : Approval to Piggyback the OMNIA Partners Region 14 Education Service Center (ESC) Contract #158975 for Parking Meters, Software, Systems and Related Products and Services, with Passport Labs, Inc., for Parking Meter Monthly Service Fees
Decision: COMMUNICATIONS
52245 : Request to Enter into a Contract with Ms. Shaina Maciejewski for ARPA Fiscal Support Services
Decision: COMMUNICATIONS
52224 : REQUESTING APPROVAL TO ENTER A CONTRACT WITH REJC FOR COMMUNITY ENGAGEMENT SERVICES
Decision: COMMUNICATIONS
52181 : Requesting Approval to Pay Alloy Castings Co., Inc. for ACO Fire Alarm Pedestals
Decision: COMMUNICATIONS
52184 : Approval to Piggyback the Greater Boston Police Council Contract #GBPC 2025 - Aftermarket Equipment with Multiple Vendors for Aftermarket Police Vehicle Equipment in FY2026
Decision: COMMUNICATIONS
52080 : APPROVAL TO PIGGYBACK STATE MPA #506 WITH MULTIPLE VENDORS FOR SEASONAL EQUIPMENT, PURCHASE, REPAIR
Decision: COMMUNICATIONS
52005 : Disaster Recovery: Emergency Board-Up & Fencing Services Two Year Contract with Two, One Year Options
Decision: OPENING OF BIDS
51675 : G12K-1130 GoJak Super Heavy Duty Self-Loading Wheel Dolly
Decision: OPENING OF BIDS
51825 : EV INFRASTRUCTURE AT THE TELECOMMUNICATIONS DEPARTMENT
Decision: OPENING OF BIDS
52000 : CLIMATE JUSTICE PLAN UPDATE ENERGY AND RESILIENCE CONSULTANT(S)
Decision: OPENING OF BIDS
51880 : ACCELERATED LEAD SERVICE LINE REPLACEMENT PROGRAM-CONTRACT 3.2
Decision: OPENING OF BIDS
52002 : OPEN ENROLLMENT INTERESTED SUPPLIERS SNOW/ICE CONTROL 24-25 WINTER SEASON.
Decision: OPENING OF BIDS
52209 : RADON MITIGATION CONTRACTOR LIST
Decision: TO BE OPENED ON MONDAY, FEBRUARY 23, 2026:
52195 : Written Police Promotional Examination Process for the Rank of Detective
Decision: TO BE OPENED ON MONDAY, FEBRUARY 23, 2026:
52170 : Parking Lot Paving& Improvement at Vincent Brown Rec Center
Decision: TO BE OPENED ON MONDAY, FEBRUARY 23, 2026:
52100 : Engineering Design Consulting, and Construction Management for Public Works Projects (Blanket Contract 2026)
Decision: TO BE OPENED ON MONDAY, FEBRUARY 23, 2026:
52143 : PURCHASE OF A 2026 JOHN DEERE 410L BACKHOE OR NEWEST EQUIVALENT MODEL
Decision: TO BE OPENED ON MONDAY, FEBRUARY 23, 2026:
52111 : Large Truck Repair & Maintenance Services – One-Year Contract with Two One-Year Renewal Options
Decision: TO BE OPENED ON MONDAY, MARCH 23, 2026:
52261 : Approval of Minutes: January 12, 2026
Decision: Minutes Approval