City Council meeting summary

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Engineering Staff is currently in the design phase for a project that will install permanent back‑up generators at the Stormwater Pump Stations located at 520 Monroe Street and 410 Monroe Place. Until the permanent back-up generators are installed, temporary rental generators will be utilized during the storm season to ensure continued operation of the pump stations during power outages. Three (3) quotes were solicited for the monthly rental of a back‑up generator for the Stormwater Pump Stations, with Ring Power submitting the lowest responsive quotes. The proposed rental agreement is for an amount not to exceed $29,828.44 at each location for a total of $59,656.88. The rental term will begin June 1, 2026, and terminate December 1, 2026. This total cost includes six (6) months of generator rental, delivery and setup, return, and all required environmental fees. The cost of the equipment rental will be charged to the appropriated budget in Public Works — Stormwater. | attachments=7 | reports=1

Staff recommends approval to award RFSQ #25-24 for City-Wide Right-of-Way Consulting Services to Barfield Group and Bowman Consulting Group. The initial need of this service is to acquire right-of-way for the Dunlawton Avenue Turn Lanes bundle project (FDOT #449770; City Project #CD215) and in the near future for the Clyde Morris Turn Lanes bundle project (FDOT#447833; City Project #CD205), and these contracts will be available for use for other City projects where right-of-way easement or acquisition is needed. Due to these types of projects being federally funded, the right-of-way or easement acquisition process must follow FDOT guidelines and the US Federal Highway Administration's Uniform Act property acquisition policy process. Both the Barfield Group and Bowman Consulting Group are qualified to perform these services. Four (4) responses were received for #25-24 and all were deemed responsive. Upon review by the Evaluation Committee, agreement by consensus was to recommend award to the top two (2) firms based on a combination of overall scores and the firms' ability to best meet the needs of the City for these services. Either Barfield Group or Bowman Consulting Group will contact the property owners regarding the acquisition of right-of-way or easement determined to be needed for a City project, negotiate the sale price or easement agreement, and, if successful, complete the acquisitions or easement agreements. The consultant's services include discussions with each property owner and provide appraisal services in accordance with the Uniform Standards of Professional Appraisal Practice (USPAP) and the Florida Department of Transportation Supplemental Appraisal Standards. This process will determine the cost of acquiring the right-of-way areas negotiated with the property owners. In 2025, the City entered into a Locally Funded Agreement (LFA) with FDOT for the right-of-way acquisition phase associated with the Dunlawton Avenue Turn Lanes Bundle Project (FDOT #449770). The design and permitting of the turn lanes, along with pedestrian improvements at the intersections, have been completed. Currently, this project is included in the FDOT Adopted Five-Year Work Program, with right-of-way acquisition funded for 2026 and construction funded for late 2026 or early 2027. The general location of the seven (7) turn lane projects is described and shown below: 1. Eastbound right-turn lane on Dunlawton Avenue at the intersection with Clyde Morris Boulevard. 2. Westbound right-turn lane on Dunlawton Avenue at the intersection with City Center Parkway. 3. Westbound right-turn lane on Dunlawton Avenue to the intersection with Nova Road. 4. Eastbound right-turn lane on Yorktowne Boulevard at the intersection with Dunlawton Avenue. 5. Extension of the existing westbound left-turn lane on Yorktowne Boulevard at the intersection with Dunlawton Avenue. 6. Eastbound left-turn lane extension on Dunlawton Avenue at the intersection with Nova Road. 7. Westbound left-turn lane extension on Dunlawton Avenue at the intersection with Clyde Morris Boulevard. As part of the design of the turn lane improvements, the design consultant identified two (2) areas where right-of-way or an easement would be needed to construct the turn lanes and associated pedestrian improvements. 1) A 50-square-foot triangular area at the northeast corner of Dunlawton Avenue and Nova Road to accommodate the right turn lane being added. Once this area is obtained, it will either be an easement granted to FDOT or part of FDOT's right-of-way for Dunlawton Avenue. 2) A 1,836-square-foot strip of property (+/- 11 feet by 175 feet) along the east side of Clyde Morris Boulevard between Dunlawton Avenue and the shared driveway for Walgreens and the Social Security Administration Office. This area is not required to construct the turn lane at this intersection, but it will allow for an existing sidewalk gap to be connected and provide connectivity for pedestrians. Once this area is obtained, it will either be part of Volusia County's right-of-way for Clyde Morris Boulevard or a pedestrian easement between the City and Walgreens. For the Dunlawton Turn Lanes project, at the April 15, 2025 meeting, City Council approved Resolution No. 25-21 to accept the State Funded Agreement in the amount of $222,000.00 for the right-of-way acquisition phase of the project. The amount of the FDOT grant is anticipated to cover all consultant services related to the right-of-way easement acquisition, and no funding match is required from the City. However, the City will need to fund the purchase of right-of-way or easement, which is already budgeted. Construction funds are scheduled for the Dunlawton Turn Lanes project in late 2026/early 2027. The right-of-way phase will not impact the timing of construction. If right-of-way or easement acquisitions are unsuccessful, the Turn Lane Bundle project can still move forward with the construction of three (3) new turn lanes and three (3) extensions to existing turn lanes in late 2026/early 2027, less the westbound Dunlawton Avenue turn lane at Nova Road (Project #1 on the Map above) and/or the sidewalk along Clyde Morris Boulevard. In regard to the Clyde Morris Turn Lanes project, design is anticipated to start this summer (2026) and the design consultant is expected to define the areas for needed right-of-way to facilitate the right-of-way phase later in 2027/2028. | attachments=13 | reports=1

Staff is requesting Task Authorization No. 10 for Paul Culver Construction under the small construction projects contract. This contract is to replace the three pavilions at Causeway Park with three 12' x 12' steel pavilions. The existing pavilions have experienced significant structural deterioration due to prolonged exposure to weather and salt water, resulting in extensive rust and corrosion of metal components. The amount is not to exceed $120,400 and is included in the Parks & Recreation FY26 Capital Outlay budget. | attachments=6 | reports=1

The City has initiated critical upgrades to its Wastewater Treatment Plant (WWTP) required to meet Advanced Wastewater Treatment (AWT) standards and ensure continued compliance with Florida Department of Environmental Protection (FDEP) water quality requirements for surface water discharges. The existing facility is located on approximately 9 acres, which presents spatial limitations for a treatment plant with a permitted capacity of 12 million gallons per day (MGD). To effectively implement the required upgrades while maintaining operations, additional land is necessary to provide flexibility for facility layout and construction phasing. Staff is requesting approval to purchase the adjacent property located at 535 Locust Street for $715,000, plus approximately $5,000 in closing costs. This acquisition will support the expansion and modernization of the WWTP while allowing it to remain operational throughout the construction process. Independent appraisals established an average fair market value of $662,000 for the property. The negotiated purchase price of $715,000 represents an increase of approximately $53,000, or 8%, above the appraised value. This premium is justified by substantial and quantifiable cost avoidance, as well as operational and construction efficiencies identified through engineering analysis. A key component of the upgrade involves the existing primary treatment tanks, which require either significant structural retrofits or full replacement. Acquiring the adjacent property provides the necessary space to construct new tanks while maintaining uninterrupted plant operations. Without this additional land, the City would be required to construct temporary treatment facilities within the existing site to maintain service during construction. The estimated cost of these temporary facilities exceeds $4 million, excluding additional expenses related to site preparation, environmental mitigation, and security enhancements. By acquiring the adjacent property, the City can avoid these costs entirely by shifting operations within an expanded footprint. In addition, the expanded site significantly improves the sequence of construction, allowing new treatment processes and structures to be built in a logical, phased manner without interfering with existing operations. This reduces project complexity, minimizes contractor mobilizations, and shortens the overall construction schedule. Improved sequencing also lowers risk, reduces the likelihood of costly delays, and enhances safety by separating active construction zones from critical treatment operations. These efficiencies translate into additional cost savings and improved project delivery beyond the direct avoidance of temporary infrastructure. The acquisition also provides an ideal location for supporting facilities that are essential to long-term plant operations but do not need to be located within the core treatment footprint. Specifically, the additional property allows for the construction of a new administration building, maintenance building, and central laboratory. These buildings will be raised to avoid future flooding. Relocating these functions to the acquired site frees up valuable space within the existing plant for treatment process improvements and future capacity expansions. It also improves site organization, enhances operational efficiency, and provides safer, more accessible facilities for staff. Consolidating these support services in a dedicated area further reduces conflicts between daily operations and treatment processes while supporting a more modern, resilient facility layout. Although the purchase price exceeds the appraised value by 8%, the acquisition delivers clear financial and operational advantages. In summary, purchasing this property will allow the City to: Meet state-mandated wastewater treatment standards Expand and modernize the WWTP efficiently Maintain continuous plant operations during construction Avoid more than $4 million in temporary infrastructure costs Improve construction sequencing, reducing risk, schedule, and overall project cost Provide space for new administration, maintenance, and laboratory buildings that will be raised to avoid future flooding while freeing up core treatment areas This acquisition represents a cost-effective solution that supports a critical infrastructure investment and ensures reliable wastewater service for decades to come. Funding for this purchase is included in the project budget. | attachments=1 | reports=1

The City has initiated critical upgrades to its Wastewater Treatment Plant (WWTP) required to meet Advanced Wastewater Treatment (AWT) standards and ensure continued compliance with Florida Department of Environmental Protection (FDEP) water quality requirements for surface water discharges. The existing facility is located on approximately 9 acres, which presents spatial limitations for a treatment plant with a permitted capacity of 12 million gallons per day (MGD). To effectively implement the required upgrades while maintaining operations, additional land is necessary to provide flexibility for facility layout and construction phasing. Staff is requesting approval to purchase the adjacent properties identified as Parcel Numbers 630407001400, 630407001061, 630407000990, and 630407001060; generally located east of Spruce Creek Road, south of Dunlawton Ave. and west of Locust Street for $2,200,000, plus approximately $5,000 in closing costs. This acquisition will support the expansion and modernization of the WWTP while allowing it to remain operational throughout the construction process. Independent appraisals established an average fair market value of $1,485,750 for the property. The negotiated purchase price of $2,200,000 represents an increase of approximately $714,250, or 48%, above the appraised value. This premium is justified by substantial and quantifiable cost avoidance, as well as operational and construction efficiencies identified through engineering analysis. A key component of the upgrade involves the existing primary treatment tanks, which require either significant structural retrofits or full replacement. Acquiring the adjacent property provides the necessary space to construct new tanks while maintaining uninterrupted plant operations. Without this additional land, the City would be required to construct temporary treatment facilities within the existing site to maintain service during construction. The estimated cost of these temporary facilities exceeds $4 million, excluding additional expenses related to site preparation, environmental mitigation, and security enhancements. By acquiring the adjacent property, the City can avoid these costs entirely by shifting operations within an expanded footprint. In addition, the expanded site significantly improves the sequence of construction, allowing new treatment processes and structures to be built in a logical, phased manner without interfering with existing operations. This reduces project complexity, minimizes contractor mobilizations, and shortens the overall construction schedule. Improved sequencing also lowers risk, reduces the likelihood of costly delays, and enhances safety by separating active construction zones from critical treatment operations. These efficiencies translate into additional cost savings and improved project delivery beyond the direct avoidance of temporary infrastructure. The acquisition also provides an ideal location for supporting facilities that are essential to long-term plant operations but do not need to be located within the core treatment footprint. Specifically, the additional property allows for the construction of a new administration building, maintenance building, and central laboratory. These buildings will be raised to avoid future flooding. Relocating these functions to the acquired site frees up valuable space within the existing plant for treatment process improvements and future capacity expansions. It also improves site organization, enhances operational efficiency, and provides safer, more accessible facilities for staff. Consolidating these support services in a dedicated area further reduces conflicts between daily operations and treatment processes while supporting a more modern, resilient facility layout. Although the purchase price exceeds the appraised value by 48%, the acquisition delivers clear financial and operational advantages. In summary, purchasing this property will allow the City to: Meet state-mandated wastewater treatment standards Expand and modernize the WWTP efficiently Maintain continuous plant operations during construction Avoid more than $4 million in temporary infrastructure costs Improve construction sequencing, reducing risk, schedule, and overall project cost Provide space for new administration, maintenance, and laboratory buildings that will be raised to avoid future flooding while freeing up core treatment areas This acquisition represents a cost-effective solution that supports a critical infrastructure investment and ensures reliable wastewater service for decades to come. Funding for this purchase is included in the project budget. | attachments=1 | reports=1

The City entered into Agreement No. LPA0673 with the Florida Department of Environmental Protection (FDEP) on December 7, 2023, providing $2,500,000 grant funding for the Sewer Force Main River Crossing Project. Due to the project’s complexity, the City selected the Construction Manager at Risk (CMAR) delivery method for construction. This procurement approach required additional time for both advertisement and contract award phases, resulting in a longer schedule than originally anticipated. The City has since executed a contract with the Construction Manager, Wharton-Smith, and the project is currently in the bidding phase. Construction is anticipated to begin in early summer 2026, with an estimated construction duration of approximately 14 months. Throughout this process, the City has remained in regular communication with FDEP, and FDEP has expressed full support for the requested extension from October 31, 2026, to October 31, 2028. | attachments=2 | reports=1

The purpose of this resolution is to establish the qualifying period and election dates for the City’s 2026 municipal elections. The election will include Council Member seats for Districts 1, 2, and 4. In accordance with the City Charter, the election dates will align with those established by the Volusia County Supervisor of Elections: Primary Election : Tuesday, August 18, 2026 General (Runoff) Election : Tuesday, November 3, 2026, if necessary The qualifying period for candidates will begin at noon on Monday, June 8, 2026, and close at noon on Friday, June 12, 2026. | attachments=1 | reports=1

During the January 20 Parks and Recreation Advisory Board meeting, the Board recommended that the City change the name of the Lakeside Community Center to the Allen Green Center. The Board believes this change is appropriate in recognition of Mr. Green’s contributions to the City and because, following the sale of the City-owned Allen Green Center on Clyde Morris Blvd., the building no longer bears his name. The naming policy (Resolution No. 16-57) gives Council authority to name or rename the building/facilities according to a recommendation by the Parks & Recreation Advisory Board. If authorization is given, the public will have a 30-day comment period, and a resolution will be brought back before Council for consideration. Staff has reviewed costs associated with the renaming of the building to include new signage on the building and around City Center Circle. Those costs will be around $5,000 and are available in the current fiscal year budget. | attachments=1 | reports=1