Port Orange City Council approves consent items, adopts private-meter billing ordinance, and approves flood mitigation property purchases

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Florida Power & Light (“FPL”) requires an easement to provide electric services to the new Public Utilities Operations Facility located at 4505 S. Clyde Morris Blvd. The Engineering Department Staff is requesting Council approval of the FPL Underground Easement and the Underground Distribution Facilities Installation Agreement. | attachments=3 | reports=1

The Engineering Department Staff is requesting approval of Change Order No. 1 to Paul Culver Construction, Inc. under the EJCDC Agreement for ITB #24-17, Police Department Generator Replacement. This change order provides for an additional 30 calendar days and an increase of $59,081.12, resulting in a revised final completion date of October 10, 2026, and a revised contract amount not to exceed $793,081.12. The majority of the cost of this change order is related to the replacement of the Automatic Transfer Switch (ATS), which is a large piece of equipment located in the internal electrical room. The existing ATS was installed in the Police building before the walls and roof were completed. While the existing ATS could be dismantled and removed from the building, the exterior door serving the electrical room was not large enough to allow installation of the new ATS. As a result, the exterior door and a portion of the adjacent wall had to be temporarily removed and later reconstructed to facilitate installation of the new equipment. In addition, some existing electrical equipment within the room had to be reconfigured to accommodate the new ATS. Other minor scope adjustments included in this change order consist of a gas line extension to maintain the connection to the building’s water heaters, removal of a small section of a remaining screen wall footer, installation of additional bollards at the generators, and inclusion of a remote monitoring panel. The remote monitoring panel allows the generator and transfer switch system to be monitored remotely from Police offices or other off-site locations. The other significant item included in this change order is the installation of new electrical conduits and conductors to serve the electrical panels located within the generator enclosures. This was inadvertently omitted from the original design because the previous generators were not housed within enclosures and, therefore, did not require the additional electrical panels now associated with the new generator configuration. Engineering staff has reviewed the scope, costs, and schedule impacts and finds them to be reasonable and appropriate for the project. | attachments=8 | reports=1

Lakeside Jazz Festival, Inc. has requested revisions to the current Temporary License Agreement between the City and Lakeside Jazz Festival, Inc. (LSJ) Staff met with LSJ at their request to discuss some changes to their current agreement. After reviewing their requests and in an effort to be consistent with other License Agreements (such as Port Orange Community Trust), the following changes are being recommended: Change #9 to read: The Parks and Recreation Director and/or his/her designee shall be the designated manager of this Temporary License Agreement on behalf of the Licensor. Change #10 to read: Either party may terminate the Temporary License Agreement upon giving ninety (90) days prior written notice to the other party. Change contact information to: Lakeside Jazz Festival, Inc., David Martin, 801 Taylor Road, Port Orange, FL 32127 Both parties are also recommending the following additions to the Temporary License Agreement: Currently, the agreement has no end date. We would like to add an initial term of five (5) years, with two (2) optional five (5) year renewals. Add both Silver Sands Middle and Creekside Middle as schools receiving summer music camp scholarships from the proceeds from the Lakeside Jazz Festival. Add The REC, 4655 City Center Circle, Port Orange, FL 32129, as a location that can be utilized during the Lakeside Jazz Festival. Add an allotted amount of staff hours that can be used during the Lakeside Jazz Festival not to exceed the following: Parks and Recreation Staff: 100 Hours Police Staff: 60 Hours Fire Staff: 30 Hours Barricade Coverage: 60 Hours Total Hours: 250 This is consistent with other agreements managed by Parks and Recreation Staff. | attachments=2 | reports=1

During last summer’s extended heat and dry conditions, portions of the sod along an approximately half-mile stretch of the Dunlawton median between Stonybrook Circle and Spruce Creek Road died. The irrigation system in this area was not reliably working at that time but has since been repaired to prevent further issues. To restore the appearance of the median, sod replacement was initiated and completed. The sod work was ordered and approved by the former Public Works Director under the understanding that it fell within the scope of the City’s existing Major Thoroughfares contract with Brightview Landscape Services. During subsequent review of the contract documents, Staff determined that City Council approval for additional work exceeding $25,000 is required. The total cost of the completed sod replacement was $28,475.88. To ensure timely payment to the contractor for work already performed, the City Manager approved payment. This agenda item is presented to City Council to formally ratify the purchase. | attachments=4 | reports=1

Parks and Recreation Staff is requesting approval of a contract with Acousti Doors & Specialties, LLC for an amount not to exceed $43,850.00 to replace the partition wall that was installed in 2010 at the Adult Activity Center. Staff received three quotes for this work and Acousti Door Specialties, LLC was the lowest bid. The existing partition has reached its useful life and repairs are no longer feasible. This replacement was approved in the FY26 department's budget. | attachments=9 | reports=1

Over the next several years, the City’s Water Reclamation Facility (WRF) will undergo significant upgrades and improvements through three separate capital projects. The East Master Lift Station Upgrades project is the first of these efforts and is currently under construction. The second project, WRF Resiliency Upgrades, includes electrical improvements and the installation of two new influent bar screens. The third and largest project will involve major facility and treatment process upgrades and has recently entered the initial design phase. This item requests approval to move the installation of the two new influent bar screens from the WRF Resiliency Upgrades project (second project) to the East Master Lift Station Upgrades project (first project). The WRF relies on influent bar screens to remove large solids and rags from the East Master Lift Station flow prior to biological treatment. The facility is currently operating with only one (1) functional bar screen, which creates an operational risk. A failure of the remaining screen could compromise the treatment process and result in substantial damage to downstream equipment. On August 6, 2024, City Council approved the direct purchase of two (2) new Hydro-Dyne Center Flow Bar Screens from Hydro-Dyne Engineering. These units were purchased in anticipation of installation under the WRF Resiliency Upgrades project. That project is currently scheduled to be advertised for construction in spring 2026, with bar screen installation anticipated in summer 2026. Given the facility’s current condition and operational risk, waiting until summer 2026 to install the new bar screens is not advisable. To expedite installation, City Engineering requested a proposal from McMahan Construction Company, Inc., which is currently mobilized on-site as part of the East Master Lift Station Upgrades project (EJCDC Agreement CA7600 – ITB #22-10). Change Order No. 4 authorizes a modification to the existing scope of work to include the installation of the two (2) Hydro-Dyne Center Flow Bar Screens under McMahan Construction Company’s current contract. The cost of this additional work is $495,000, revising the total agreement amount to not exceed $4,802,564.00. This scope addition also requires a 180-day extension to the project’s final completion date, moving it from February 6, 2026, to August 5, 2026. Relocating the bar screen installation to the East Master Lift Station Upgrades project allows the City to address the operational risk sooner, avoid potential treatment system failures, and take advantage of an already mobilized contractor. | attachments=9 | reports=1

The City of Port Orange established one of the first permitted Gopher Tortoise Long-Term Recipient Sites in the State of Florida. As a requirement of the permit, annual reporting and maintenance activities need to be conducted. CPH Consulting, Inc. (CHP) has been handling these services for the City for over two decades through its continuing services contract for Professional Engineering Services (RFSQ #23-18). This Task Authorization is executed annually to continue the required annual monitoring and related field work for compliance with the Florida Fish & Wildlife Conservation (FWC) Commission permit. The Gopher Tortoise Long-Term Recipient Sites are located west of the reclaimed reservoirs in the City wellfield. Currently, the Gopher Tortoise Recipient bank has numerous reservation commitments for some 30 projects within the service area, i.e., Florida Department of Transportation, Florida Power & Light, and the Woodhaven development along South Williamson Boulevard. CPH and their Principal Environmental Scientist, Amy Daly, with the firm have been a key part of the success of the site. Amy Daly is the Authorized Gopher Tortoise Agent named on the City Permit and performs work of a specified nature. The Permit, issued by the Florida FWC Commission authorizes the City, through the designated Gopher Tortoise Agent, to conduct the specified activities in association with the relocation of gopher tortoises, subject to applicable rules and provisions set forth in the FWC Permit (#GTLR-09-0009C). CPH has successfully completed all annual inspections with FWC agents and submitted all previous, approved triennial reports. The site has received over 1,100 gopher tortoises for protection from development sites within the permitted service area. The City has received net revenue in excess of $500,000 working with CPH, a state-wide firm, and the Authorized Gopher Tortoise Agent on the Florida FWC Commission Permit. CPH has submitted a proposal for $84,415.00 to provide the services required by the Florida FWC Commission for the Gopher Tortoise Long-Term Recipient Site. These services include the following for all active phases: removal and disposal of silt fence, installation of new silt fence, mortality report, two site inspections and meetings with the Florida FWC Commission. | attachments=1 | reports=1

In September 2025, the City acquired an ±8,800 square-foot vacant lot located at 717 Dove Avenue in the Laurelwood Mobile Estates Subdivision. For several years prior to acquisition, the property was a chronic nuisance site with multiple code violations, reported drug activity, and unsafe living conditions, including occupants residing in the home without electricity or water, as well as individuals camping in the front yard. In the spring of 2025, the structure was damaged by fire and demolished, and the City acquired the vacant property in September 2025 through foreclosure action. Location map for 717 Dove Avenue in the Laurelwood Mobile Estates Subdivision. In October 2025, the City’s broker, Colliers International Florida, LLC (Colliers), began marketing the lot for sale. Over the past several months, the property received multiple inquiries, and in January 2026, Anthony and Penny Cox submitted an official offer of $55,000. Colliers has advised the City that this is the highest offer received and is comparable to recent sales in the surrounding area. According to the Cox family, they intend to purchase the lot and install a manufactured home, making 717 Dove Avenue their permanent residence. Staff recommends that the City Council approve the contract with Anthony and Penny Cox. Closing will take place within sixty (60) days following the City’s approval and acceptance of the contract. Based on costs already incurred by the City, including the Colliers commission, prior owner's past due property taxes, and payment of a utility lien, the City is projected to receive approximately $21,900 in net proceeds from the sale of the property. | attachments=1 | reports=1

Staff is requesting Task Authorization No. 7 to Paul Culver Construction for the replacement of the shed at Coraci Sports Complex. The existing shed on the site is in a dilapidated condition and has deteriorated significantly over time. The structure shows signs of weather damage, material decay, and reduced structural integrity, resulting in water ingress and inadequate protection from the elements. As a result, equipment stored within the shed is at risk of damage and deterioration. Due to the extent of the deterioration, repair or refurbishment is not considered a practical or cost-effective option. The proposal, in the amount of $49,450.00, seeks to replace the existing shed with a new structure providing a secure, weather-resistant facility that meets current standards. This item is included in the current year budget. | attachments=6 | reports=1

On March 21, 2025, Council approved Resolution No. 25-13 authorizing the City to apply for assistance through the Florida Inland Navigation District (FIND) Waterways Assistance Program to fund 50% of the construction costs for a 10-slip day dock at Riverwalk Park. The total estimated construction cost for the Riverwalk Park Day Dock project is $1,620,520, and the City requested $810,260 from FIND. In Fall 2025, FIND announced an award of $405,130, representing 25% of the total construction cost (see attached award notice). According to FIND, due to the high number of qualified projects submitted, funds were not available to fully match the City’s request. As a result, the City received $405,130 of the $810,260 requested. Staff is requesting Council approval to accept the FIND Grant Agreement in the amount of $405,130 for use toward the construction of the day dock. Per the FIND Project Agreement, the $405,130 construction grant awarded to the City in Fall 2025 does not need to be expended until September 30, 2027. Based on this timeline, Staff contacted FIND and discussed submitting a second application for additional assistance under the FIND Waterways Assistance Program in March 2026 for an additional $405,130 or 25% of the construction cost, to maximize grant funding for this project, which is also included on this agenda. The required local match for this grant was previously approved in the FY 2025–2030 Capital Improvement Program. When the project was originally submitted for design funding, the intent was to construct the day dock concurrently with the Bristol development at Riverwalk. Following Bristol’s withdrawal from the project in 2025, the City now has additional time to pursue supplemental grant funding to cover up to 50% of the total $1,620,520 construction cost for the day dock. If the project is selected and receives additional funding in Fall 2026, construction is anticipated to begin in 2027 and be completed before the expenditure deadline for the initial grant award (Fall 2027). The design plans for the day dock have been completed, and all necessary permits have been obtained. The project includes a floating dock oriented perpendicular to the shoreline, providing mooring for up to ten (10) vessels up to 35 feet in length, with the potential for future expansion as demand increases. The dock is also designed to accommodate a future water taxi stop. The design plans also include a dredging profile to establish a navigational access channel connecting the day dock to the adjacent deep-water channel leading to the Intracoastal Waterway (ICW), along with the installation of channel markers from the dock to the existing marked channel. The day dock is intended for daytime use only. However, an electrical conduit will be installed to support future lighting if nighttime use is desired. Future expansion of the floating dock will require a modification to the sovereign submerged lands lease (SSLL) to account for additional temporary slips and any expanded dredge basin area. Depending on the scope of the expansion, relocating channel markers may also be required. | attachments=3 | reports=1

Each year, the Florida Inland Navigation District (FIND) issues a call for local governments to submit public waterway improvement projects, such as navigation improvements, public waterway access facilities, waterfront parks, environmental education, and boating safety projects, for consideration under the FIND Waterways Assistance Program. In October 2025, the City was awarded a FIND construction grant in the amount of $405,130, representing 25% of the $1,620,520 total construction cost for the Riverwalk Park Day Dock project. The City originally requested $810,260, representing 50 percent of the construction cost, the maximum funding participation allowed under the FIND program. Due to the high number of qualified projects submitted statewide, FIND was unable to fully fund all requests, including the City’s request, and awarded a partial match of $405,130 for Phase II construction. As a result, if the City were to construct the project in 2026 using only the current FIND award funds, the City would be responsible for approximately 75% of the construction cost ($1,215,390), with FIND covering the remaining 25 percent ($405,130). City staff have coordinated with FIND regarding the potential submission of a second application under the FIND Waterways Assistance Program for an additional $405,130 (25% of the construction cost) being requested as Phase III construction. Submitting a second application would allow the City to pursue the full 50% funding participation permitted by FIND. If the second application is approved in Fall 2026, construction is anticipated to begin in 2027 and be completed before the expenditure deadline for the initial FIND grant award. When the project was originally submitted for design funding, the intent was to construct the day dock concurrently with the Bristol project at Riverwalk Park. Following Bristol’s withdrawal from the project in 2025, the City now has additional time to pursue supplemental grant funding to offset up to 50 percent of the total $1,620,520 construction cost. If the City is awarded an additional $405,130 in FIND funding, the City’s share of the construction cost would be reduced to approximately 50 percent ($810,260), with FIND funding covering the remaining 50 percent. Accordingly, pursuing additional FIND funding and initiating construction in 2027 rather than 2026 could reduce the City’s construction costs by up to $405,130. It should be noted that the required City match for the FIND grant was previously approved in the FY 2025–2030 Capital Improvement Program at 50 percent of the construction cost, not 75%. Final design for the day dock has been completed, and all required permits have been obtained. The project includes a floating day dock oriented perpendicular to the shoreline, providing mooring for up to ten (10) vessels, with the ability to expand in the future as demand increases. The dock is also designed to accommodate a future water taxi stop. Design plans identify a dredging profile to establish a navigational access channel between the day dock and the adjacent deep-water channel leading to the Intracoastal Waterway (ICW), along with the installation of channel markers connecting the dock to the existing marked channel. The day dock is intended for daytime use only. However, electrical conduit will be installed to support future lighting if nighttime use is desired. Any future expansion of the floating dock will require a modification to the Sovereign Submerged Lands Lease (SSLL) to account for additional temporary slips and any expanded dredge basin area. Depending on the scope of expansion, relocation of channel markers may also be required. | attachments=5 | reports=1

Community Development Staff has reviewed an administrative application to vacate an existing 10-foot-wide drainage easement and establish a new 10-foot-wide drainage easement on the subject property located at 453 Leslie Drive, consisting of Lots 30 and 31 in the Spruce Creek Village Subdivision. The platted 10-foot-wide drainage easement currently runs through the middle of the subject property. The request is associated with a Volusia County Transform 386 project, which includes demolition of the existing home damaged during Hurricane Ian and installation of a new manufactured home. During the review of the building permit application for the replacement home, it was discovered that the existing home, originally permitted in 1995, was constructed over the platted 10-foot-wide drainage easement, and that the home has remained in that location for more than 30 years. Due to the configuration of the subject property, the replacement home is proposed in the same general location as the existing residence. However, the building permit cannot be approved because the proposed home would again encroach on the platted drainage easement. If the easement vacation is approved, the existing residence will be demolished, and the 18-inch corrugated metal stormwater drainage pipe (CMP) currently located within the existing 10-foot-wide easement will be removed. A new 18-inch-high-density polyethylene (HDPE) stormwater drainage pipe will be installed along the north side of the subject property; a new 10-foot-wide drainage easement will be recorded over the relocated pipe to ensure continued public access and long-term maintenance; and the replacement home will be installed. Community Development, City Engineering, and Public Works staff have reviewed the proposed easement vacation and associated drainage plans, including removal of the existing CMP stormwater pipe located near the center of the property and installation of a new HDPE pipe along the northern property line. All reviewing departments have determined that the proposed relocation will maintain required drainage capacity and improve long-term drainage function for the area by relocating infrastructure from the middle of the lot to a more appropriate and accessible location. In communication with Public Works, staff learned the existing CMP had another pipe inserted within it, so the CMP could not be lined. Public Works staff also reported the existing home had structural settling issues thought to be related to the unlined existing CMP. Because the proposed HDPE stormwater infrastructure will replace failing CMP drainage infrastructure, which is expected to improve drainage conditions and avoid any loss of drainage capacity or public access, Staff processed this request as an administrative easement vacation. As part of the redevelopment of the property through the Volusia County Transform 386 project, the existing drainage pipe will be removed, the new stormwater pipe installed, and the replacement drainage easement formally recorded prior to final approval of the new manufactured home. Based on interdepartmental review and technical analysis, Staff finds that the proposed easement vacation and replacement will not negatively impact adjacent properties or the City’s stormwater system and represents an overall improvement to the long-term drainage plan for this area. | attachments=4 | reports=1

Parks and Recreation Department Staff is requesting approval to remove a 37-inch diameter-at-breast-height (DBH) historic Live Oak tree. The tree is located north of the Recreation, Education, and Culture (REC) Center on property recently acquired by the City to expand the City Center Sports Complex. The expansion includes the construction of two additional soccer fields, a restroom building, and additional parking. Pursuant to the Land Development Code (LDC), removal of a non-residential historic tree requires City Council approval, including approval of the associated mitigation plan. Mitigation for the removal of a historic tree is per the City’s current tree mitigation resolution adopted by City Council (Resolution No. 20-46). Mitigation may consist of planting replacement trees on the subject property, a contribution to the City’s Tree Mitigation Bank, or a combination of both, provided the mitigation equals or exceeds 15 percent of the total cross-sectional area of the removed historic tree, as established by Resolution No. 20-46. One of the park expansion projects identified in the 2024 Parks and Recreation Bond is the construction of two new full-sized soccer fields at the City Center Sports Complex to support youth and adult soccer leagues, practices, and tournament play. In late 2025, the City acquired additional property behind Silver Sands Middle School from the Volusia County School Board to facilitate the development of additional soccer fields, along with associated parking and drainage improvements. During the site design process, it was determined that an existing 37-inch diameter Live Oak tree would need to be removed to accommodate the layout for two new soccer fields. According to Staff, participation in youth and adult soccer programs has increased significantly. This growth has resulted in scheduling limitations, reduced field availability, and the need to cap program participation. The addition of two new soccer fields is necessary to meet current and projected demand. The proposed location was selected because it is adjacent to the existing City Center Sports Complex and other Parks and Recreation facilities, allowing for centralized recreational amenities, maintenance operations, and staffing resources. This centralized approach will enhance service delivery to residents and reduce operational costs for the City. The City’s Land Manager, Roger Burda, has confirmed that the 37-inch diameter Live Oak tree is healthy. According to Zev Cohen & Associates, the design engineer for the soccer field expansion project, due to the size and configuration of the park expansion area, only one full-sized soccer field could be developed if the Live Oak tree remains. Zev Cohen & Associates and City staff evaluated multiple layout alternatives to accommodate two soccer fields while retaining the tree; however, site constraints would limit development to a single field if the tree was preserved. Zev Cohen & Associates further noted that if the tree remains and only one soccer field is constructed, the tree’s location would adversely affect field grading, and shading would result in uneven sunlight and moisture conditions, reducing the long-term viability of the sod. Figure 1. Map and Plan Showing the Location of the Historic Tree Removal of the 37-inch-diameter Live Oak tree is necessary to allow construction of two new soccer fields within the City Center Sports Complex expansion area. These fields are needed to accommodate current and future growth in the City’s soccer programs. Locating the fields adjacent to existing Parks and Recreation facilities will centralize staff and resources, enhance service to residents, reduce operational costs, and maximize the use of property already owned by the City of Port Orange. In addition to the 37-inch diameter Live Oak tree, several specimen trees are located on the site. The proposed site plan has been designed to retain as many existing trees as possible, provided they do not negatively impact field grading or the long-term viability of the sod. Mitigation options for removal of the 37-inch diameter Live Oak tree include: a. Payment of $4,355 into the City’s Tree Mitigation Bank (37-inch DBH at 15 percent cross-sectional area = 161.28 × $27.00); or b. Planting ten (10) replacement trees on the subject property. Replacement trees must be 4.5-inch caliper, measuring 12 inches above grade, and a minimum of 14 feet in height; or c. A combination of payment into the Tree Mitigation Bank and replacement trees. The design of the soccer fields, restroom building, and additional parking has been efficiently configured within the available land to accommodate the required facilities while preserving as many existing trees as possible in locations that will not create future maintenance issues for the fields. Based on the site plan prepared by Zev Cohen & Associates, space within the expansion area is limited for planting mitigation trees in locations that would not adversely impact field operations. Therefore, payment into the Tree Mitigation Bank is the preferred mitigation option. | reports=1

Each year, the Volusia-Flagler Transportation Planning Organization (TPO) issues a call to local governments to submit transportation projects, such as turn lanes, sidewalks, trails, street lighting, traffic signals, and other improvements for consideration for funding eligibility. If selected by the TPO and approved by the city for funding, these projects generally require a 10% local government match. The transportation projects submitted through this process are intended to enhance the City’s existing roadway, pedestrian, and bicycle networks. Projects previously completed or currently under construction under this program include: Spruce Creek Road and Dunlawton Avenue intersection improvements; Taylor Road and Devon Street traffic signal; Dunlawton Avenue right-turn lane at Village Trail; Herbert Street sidewalk; Herbert Street right-turn lane at Clyde Morris Boulevard; Spruce Creek Road trail south of Taylor Road; McDonald Road sidewalk; Victoria Gardens Boulevard sidewalk; Dunlawton Avenue street lighting between Ridgewood Avenue and Spruce Creek Road; North Spruce Creek Road sidewalk; Willow Run Boulevard sidewalk from Harms Way to Clyde Morris Boulevard; Williamson Boulevard and Willow Run Boulevard sidewalk from Chardonnay Drive to south of the Town Park Subdivision; and other sidewalk gap projects throughout Port Orange. Submission of an application to the TPO is the first step for projects to be considered for inclusion in the TPO’s Transportation Improvement Program (TIP) and for eligibility to receive funding for design and construction. Community Development staff requests City Council approval to submit the following projects for consideration for placement on the TPO’s 2026 Project Priority List. This action does not obligate the City to fund the projects; it only authorizes their inclusion for consideration on the TPO Priority Project List. If these projects are selected and the City elects to fund them, a minimum 10% local government match will be required. The City will initially fund the projects and then be reimbursed. It is anticipated that the 301 Capital Projects Fund or the 312 Transportation Impact Fee Fund will serve as the initial funding sources for these projects. Staff is proposing to submit the following requests for funding, either for a feasibility study or for design and construction if a feasibility study has already been completed. 1. Pedestrian and Bicycle Railroad Crossing Improvements: Request for a feasibility study to evaluate pedestrian and bicycle improvements at unimproved railroad crossings located at Charles Street, Herbert Street, Commonwealth Boulevard, and Nova Road. The purpose of the project is to assess potential improvements at unimproved railroad crossings to provide safe, ADA-compliant pedestrian and bicycle accommodations where infrastructure for non-vehicular users is currently lacking. The proposed improvements would enhance safety and close gaps in the City’s sidewalk network, including the installation of ADA-compliant sidewalks. 2. Jackson Street Sidewalk from Madeline Avenue to Canal View Boulevard: Request for a feasibility study to evaluate the construction of a sidewalk along the east side of Jackson Street from Madeline Avenue to Canal View Boulevard, including the replacement of the Halifax Canal bridge on Jackson Street to include a sidewalk. The proposed improvements are intended to improve pedestrian safety and access and to provide a safer walking route for school children going to and from school bus stops and residences along Jackson Street. With completion of the City’s sidewalk project anticipated in late-Spring 2026 along Jackson Street from Canal View Boulevard to Oak Street, this project would extend the sidewalk network and improve overall pedestrian connectivity within the area. Completion of this project may require realignment of portions of Jackson Street and removal of some existing trees, particularly those located within the roadway. The project also includes constructing a short sidewalk segment along Herbert Street to close an existing gap and connect to the existing sidewalk network, and installing ADA-compliant sidewalks, crosswalk approaches, accessible pedestrian signals, and detection systems at all intersections. 3. Nova Road and Eagle Lake Trail Intersection Improvements: Request for design and construction funding for traffic safety improvements at the intersection of Nova Road and Eagle Lake Trail. The feasibility study completed in February 2026 recommends the installation of a raised median traffic separator with delineators to prevent vehicles from making left turns from Eagle Lake Trail and Park Place Plaza onto southbound or northbound Nova Road. These improvements are intended to improve driver safety at the intersection and along the Nova Road corridor, reduce potential conflicts with vehicles turning left onto Nova Road, and improve overall traffic operations. 4. Herbert Street and Nova Road Intersection Improvements: Request for design and construction funding for capacity and traffic safety improvements at the intersection of Herbert Street and Nova Road. The proposed improvements are intended to improve traffic flow at this congested intersection, particularly during peak periods associated with Silver Sands Middle School drop-off and pick-up in the morning and late afternoon. The feasibility study completed in February 2026 recommends extending the northbound left-turn lane on Nova Road, extending the eastbound and westbound left-turn lanes on Herbert Street, and constructing new exclusive eastbound and westbound right-turn lanes on Herbert Street onto Nova Road. Additional right-of-way may be required at the southwest corner of the intersection, and will be determined during the project design phase. 5. Ridgewood Avenue (US 1) and Dunlawton Avenue (SR 421) Intersection Improvements: Request for design and construction funding for turn-lane and traffic safety improvements at the intersection of Ridgewood Avenue (US 1) and Dunlawton Avenue (SR 421). A feasibility study completed in February 2026 recommends converting the existing northbound right-turn slip lane on Ridgewood Avenue into a conventional right-turn lane under full signal control to reduce conflict points and improve pedestrian safety. The study also recommends removing the eastbound left-turn lane on Dunlawton Avenue onto Halifax Drive to improve traffic operations and reduce congestion along eastbound Dunlawton Avenue, and extending the westbound left-turn lane on Dunlawton Avenue to improve intersection capacity and traffic flow. Additional improvements include traffic signal and drainage modifications, as well as installation of ADA-compliant sidewalks, crosswalk approaches, accessible pedestrian signals, and detection systems to enhance pedestrian safety and accessibility. Additional right-of-way is not anticipated for this project. 6. Williamson Boulevard and Town West Boulevard Intersection Improvements: Request for design and construction funding for turn-lane improvements at the intersection of Williamson Boulevard and Town West Boulevard to improve capacity and traffic flow. The feasibility study completed in February 2026 recommends a series of capacity and safety improvements, including construction of a second northbound left-turn lane on Williamson Boulevard, extension of the existing northbound left-turn lane, extension of the southbound right-turn lane on Williamson Boulevard, and extension of the eastbound right-turn lane on Town West Boulevard. The project will also require widening a segment of westbound Town West Boulevard to two lanes, with a taper back to a single lane to accommodate the dual northbound left-turn lanes on Williamson Boulevard, along with roadway realignment and traffic signal modifications. In addition, ADA-compliant sidewalks, crosswalks, accessible pedestrian signals, and pedestrian detection systems will be installed to enhance safety and accessibility. No additional right-of-way is anticipated for this project. 7. Madeline Avenue Sidewalks: Request for design and construction funding for an eight-foot-wide sidewalk along the north side of Madeline Avenue and a five-foot-wide sidewalk along the south side, extending from Williamson Boulevard to Clyde Morris Boulevard. The sidewalks will provide a safe route for residents in surrounding subdivisions and will be part of the planned East/West Trail, which will eventually connect Coraci Park to Riverwalk Park. In addition to constructing ADA-compliant sidewalks and crosswalks, accessible pedestrian signals and pedestrian detection systems will be installed to further enhance safety and accessibility. No additional right-of-way is anticipated for this project. In 2022, the City submitted a request for design and construction funding for the first phase of the Madeline Avenue sidewalk project, from Clyde Morris Boulevard to Nova Road. This phase is currently on the TPO Priority Project List and is awaiting funding. In addition to the newly proposed projects, the city has multiple projects on the TPO’s 2025 Project Priority List at various stages of feasibility study or design funding consideration. Attached is a list of the current projects and their respective statuses (Exhibit A). While a number of projects submitted by the city have been ranked highly on the TPO’s Project Priority List and continue to move through the funding process, some projects have not ranked favorably. Given their low rankings, staff do not expect these projects to be selected for feasibility study funding. Accordingly, staff is requesting City Council approval to withdraw the following City applications from the TPO’s Project Priority List based on their low rankings. In future years, staff will reevaluate these requests and may reapply with additional information or combine them with other projects to improve their ranking potential. Feasibility Study Request – Turn Lane Improvements at the Intersection of Boggs Ford Road, Taylor Road, and Yorktowne Boulevard: Submitted in 2019, currently ranked 24 of 36. Feasibility Study Request – Widening of Madeline Avenue from Clyde Morris Boulevard to Nova Road: Submitted in 2020, currently ranked 28 of 36. Feasibility Study Request – Replacement of Three Bridges (Canal View Boulevard Bridge, Esplanade Avenue Bridge, and Trailwood Drive): Submitted in 2023, currently ranked 34 of 36. Map identifying the seven (7) projects being submitted to the TPO for funding, either for a feasibility study or for design and construction. | attachments=1 | reports=1

Hannah Pollock, operator of The Doghouse Bar and Grill, requests approval of a Special Event to be held during Bike Week 2026 at 3400 S. Nova Road (see Location Map below). The proposed event is planned for Friday, February 27, through Sunday, March 8. The proposed hours for the event are 11:00 a.m. to 2:00 a.m. daily, with outdoor music playing until 10:00 p.m. Normal hours of operation (11:00 a.m. until 2:00 a.m.) of The Doghouse Bar and Grill will continue during the event. The dates of Bike Week 2026, as recognized by the Daytona Regional Chamber of Commerce, are Friday, February 27, to Sunday, March 8, the same as the requested special event dates. During the last Special Event at The Doghouse Bar and Grill (Biketoberfest 2025), no citations for exceeding the noise ordinance were issued by the Police Department. The outdoor activities associated with the event include live music daily, contests, and the sale of food, alcohol, clothing, and bike accessories. There will be fourteen (14) vendors at this event selling food, alcohol, clothing, and bike accessories. Vendors are required to obtain a City temporary merchant license at a cost of $250 to participate in this event. Setup of the event will occur 72 hours prior to the event, and take down of the event within 72 hours after the event. According to the Code of Ordinances, the hours of operation for a special event are generally limited to 11:00 p.m., unless specifically waived or amended by the City Council. The applicant for this special event plans to have outdoor music playing until 10:00 p.m. and requests a three-hour extension for ten (10) nights of the event to allow vendors to sell food, alcohol, clothing, and bike accessories until 2:00 a.m., instead of 11:00 p.m. Similar to prior approvals by Council, if the Council grants this three-hour extension for vendor sales only, the special event will end at 2:00 a.m., while outdoor music would still be required to end at 10:00 p.m. This three-hour extension has been granted and approved by Council for the past two (2) years with no reported issues. The proposed event has been reviewed by Staff from Police, Fire, Public Works, Parks and Recreation, Code Enforcement, and Community Development. According to Code Enforcement, there are no code violations existing on the site at this time. The applicant is not requesting assistance from the Police Department or Public Works Department. All noise from music and vendors during hours of operation, whether indoor or outdoor, shall not exceed the sound level limits established in the Code of Ordinances. Chapter 42, Article IV. Noise Regulations, Section 42-80. General Restrictions of the City of Port Orange Code of Ordinances describes the acceptable sound level limit dBA. It shall be the responsibility of the permit holder to monitor for noise violations. The Doghouse Bar and Grill shall take care of the placement of speakers for amplified music by adjusting them away from residential areas. A warning may be issued, and if not corrected or the violation recurs, the special event may be terminated. All previous noise violations will be considered before permitting future events. Location map of 3400 S. Nova Road | attachments=1 | reports=1

Zach Wulff, operator of The Turn, requests approval for a Special Event to be held during Bike Week 2026 at 5236, 5218, 5204, and 5164 South Ridgewood Avenue (see Location Map below). The proposed event is planned for Friday, February 27, to Sunday, March 8. The proposed hours for the event are 11:00 a.m. to 11:00 p.m., with outside music playing until 11:00 p.m. Normal hours of operations (11:00 am – 1:00 am Sunday - Thursday and 11:00 am – 2:00 am Friday and Saturday) for The Turn will continue for the duration of the event. The dates of Bike Week, as recognized by the Daytona Regional Chamber of Commerce, are Friday, February 27, through Sunday, March 8, the same as the requested special event dates. During the last Special Event at this location (Biketoberfest 2025), no citations for exceeding the noise ordinance were issued by the Police Department. All noise from music during hours of operation, whether indoor or outdoor, shall not exceed the sound level limits established in the Code of Ordinances. Chapter 42, Article IV. Noise Regulations, Section 42-80. General Restrictions of the City of Port Orange Code of Ordinances describes the acceptable sound level limit dBA. It shall be the responsibility of the permit holder to monitor for noise violations. The Turn shall take care of the placement of speakers for amplified music by adjusting them away from residential areas. A warning may be issued and if not corrected or the violation recurs, the special event may be terminated. All previous noise violations will be considered before permitting future events. Activities associated with the event are intended to attract those visiting the area for Bike Week 2026. There are no vendors for this event. Setup of the event will occur 72 hours prior to the event and take down of the event will occur within 72 hours after the event. The southbound outside lane of Ridgewood Avenue will not be closed as part of this Special Event. The proposed event has been reviewed by Staff from Police, Fire, Public Works, Parks and Recreation, Code Enforcement, and Community Development. According to Code Enforcement, there are no code violations existing on the subject property at this time. The applicant is not requesting assistance from the Police Department or Public Works Department. Location map for 5236, 5218, 5204 & 5164 South Ridgewood Avenue | attachments=1 | reports=1

Ordinance 2026-1 is proposed to amend Chapter 74, Article II - Utilities, Water Service to clarify the rules and procedures for the installation of master meters, billing for master meter accounts, and maintenance of private water systems in the City. The public utilities system (water, sewer, reclaimed water) is the most significant infrastructure owned by the City and includes water treatment and water reclamation plants, over 120 lift stations, approximately 1,000 miles of pipes, over 37,000 meters and other related utility equipment. There is a substantial cost to operate and maintain the system and it is heavily regulated by state and federal agencies. The system serves over 73,000 customers, generating 6.0 Million Gallons per Day (MGD) of potable drinking water and treating approximately 6.9 MGD of wastewater. The system is principally funded by usage fees based on readings from meters located throughout the system. Impact fees, bond proceeds, and other revenue sources supplement the funding of the utility. In addition to the extensive public utilities system, there are several smaller privately-owned water systems in the City (see below). The pipes, meters and other utility infrastructure in these private water systems are not owned nor maintained by the City and the City is prohibited by law from using public financial resources for the sole benefit of private property interests. There are four private mobile home parks that have public water systems. These parks (Crane Lakes, La Costa Village, Gray Acres, and Maplewood Estates) were designed with public easements over each water system. The utility infrastructure in these private parks was built to City or County standards at that time and then dedicated to the public and accepted by the City. As a result, the City maintains this infrastructure, reads the meters and bills the individual tenants in these areas. For most of the private water systems, the City has placed a master meter (a single meter that serves the entire private property such as a mobile home park, RV park, hotel, motel, apartment complex, or campground) near the boundary of the public and private properties and within the public right-of-way or within a public easement (see Exhibit A example). Utility billing is based on consumption measured at this master meter and paid to the City by the private landowner. All utility infrastructure on private property, including submeters, if any, is owned and maintained by the private landowner. If the owner chooses to collect water usage fees from the tenants on the private property, the owner is responsible for the meters, billing, and collections. State law prohibits park owners from adding any markups to the utility charges billed by the City to the master meter account. However, there are currently five mobile home parks with private water systems where the City has historically read meters on the private system and billed the individual tenants for utility usage (Lamplighter, Live Oak, Parkwood Ph I & II, Tanglewood, Treasure Isle). In these cases, City resources are currently being used to do utility billing for private property interests. In addition, because the City does not own the utility infrastructure in these private parks, when there are broken meters or leaks, the park owner is responsible for repairs. City staff notifies park owners when meters are not reading, but over time, the number of private meters not reading in these parks has grown, requiring the City to bill the individual users by estimating usage. The proposed ordinance will modify Chapter 74, Utilities, of the City’s Code of Ordinances, to clarify that master meters are required for private water systems (campgrounds, RV parks, mobile home parks, hotels, apartments, etc.). The ordinance also sets forth the method for billing of master meters, the maintenance responsibilities for private water systems (including emergency maintenance), and the deposit requirements for master meters. This ordinance does not impact usage rates. Rates for water usage are set by Council in a separate resolution. The Ordinance change will clearly define City policy regarding private water systems and, if adopted, the City will allow a one-year period for the five remaining mobile home parks not being billed based on a master meter reading to transition to private billing. Mobile Home and Campground Private Water Systems (approx. 1,750 units) Lighthouse Pointe MHP Parkwood PH III MHP Palm Shores (Blue Coral Prop) Seabird Island Harbor Oaks Trailer Park Rose Bay Trailer Park Joy Cougle Mobile Home Park Riverside MHP Pickwick Village Colony in the Wood Elmwood Daytona KOA Daytona Beach Campground Rose Bay Nova Family Campground Exhibit A - Private Water System Master Meter Example Exhibit B - Single Family Subdivision Meter Example | attachments=3 | reports=1

Staff is requesting City Council approval to purchase the property located at 893 Sugar House Drive for $358,000 plus authorize closing costs not to exceed $8,000. City Staff contracted with a local appraisal company to provide a report on the fair market value of the property. The seller is offering the property at $358,000, equal to the appraised value of the property. At its August 19, 2025 meeting, the City Council approved Resolution No. 25-39 authorizing the City to enter into the Hurricane Idalia HMGP Grant Agreement (No. H1201) with the Florida Division of Emergency Management (FDEM). This agreement provides reimbursement of 75% of the cost to acquire and demolish three (3) single-family homes located at 5899 Trailwood Drive, 798 Sugar House Drive, and 893 Sugar House Drive, using funds from the Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP), Project Number 4734-002-R. Location map for 893 Sugar House Drive The property owner at 893 Sugar House Drive has reviewed and signed the purchase contract. The property owner of 5899 Trailwood Drive has also reviewed and signed the purchase contract, which is also included on this agenda. The property owner of 798 Sugar House Drive is still reviewing the purchase contract, and once executed, the item will be brought forward for consideration on a future City Council agenda. The Hurricane Idalia HMGP Grant Agreement (No. H1201) provides $1,062,140 in federal funding toward the acquisition and demolition of the three homes, with the remaining $337,090 representing the City’s required cost share. The City’s cost share for all three properties was budgeted in the FY 25 Capital Improvement Plan (CIP). The purchase price, closing costs and demolition cost for 893 Sugar House Drive is estimated to be $403,630, with $302,722 to be reimbursed with federal funds and the remaining $100,908 as the City’s cost share. The HMGP assists communities in implementing hazard mitigation measures following a presidential major disaster declaration, thereby reducing the risk of future impacts. The acquisition of these homes will permanently eliminate the risk of future flood damage. All acquisition activities are voluntary and conducted in compliance with Title 44, Code of Federal Regulations (CFR), Part 80, and all activities associated with the acquisition and demolition will be conducted in compliance with all applicable federal, state, and local rules and regulations. Once acquired by the City, the home will be demolished, and the property will be maintained by the City as open space or for stormwater management improvements. At this time, the property at 893 Sugar House Drive is intended for use as open space. Following the closing, demolition activities will commence. Reimbursement requests may be submitted after demolition is completed. The project is anticipated to be completed by Summer 2026. In accordance with the agreement terms, the City has until April 30, 2029, to complete all required activities, if necessary. | attachments=1 | reports=1

Staff is requesting City Council approval to purchase the property located at 5899 Trailwood Drive for $450,000 plus authorize closing costs not to exceed $10,000. City Staff contracted with a local appraisal company to provide a report on the fair market value of the property. The seller is offering the property at $450,000, equal to the appraised value of the property. At its August 19, 2025 meeting, the City Council approved Resolution No. 25-39 authorizing the City to enter into the Hurricane Idalia HMGP Grant Agreement (No. H1201) with the Florida Division of Emergency Management (FDEM). This agreement provides reimbursement of 75% of the cost to acquire and demolish three (3) single-family homes located at 5899 Trailwood Drive, 798 Sugar House Drive, and 893 Sugar House Drive, using funds from the Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP), Project Number 4734-002-R. Location map for 5899 Trailwood Drive The property owner at 5899 Trailwood Drive has reviewed and signed the purchase contract. The property owner of 893 Sugar House has also reviewed and signed the purchase contract, which is also included on this agenda. The property owner of 798 Sugar House Drive is still reviewing the purchase contract, and once executed, the item will be brought forward for consideration on a future City Council agenda. The Hurricane Idalia HMGP Grant Agreement (No. H1201) provides $1,062,140 in federal funding toward the acquisition and demolition of the three homes, with the remaining $337,090 representing the City’s required cost share. The City’s cost share for all three properties was budgeted in the FY 25 Capital Improvement Plan (CIP). The purchase price, boundary survey, title search, closing costs and demolition cost for 5899 Trailwood Drive is estimated to be $502,956, with $377,217 to be reimbursed with federal funds and the remaining $125,739 as the City’s cost share. The HMGP assists communities in implementing hazard mitigation measures following a presidential major disaster declaration, thereby reducing the risk of future impacts. The acquisition of these homes will permanently eliminate the risk of future flood damage. All acquisition activities are voluntary and conducted in compliance with Title 44, Code of Federal Regulations (CFR), Part 80, and all activities associated with the acquisition and demolition will be conducted in compliance with all applicable federal, state, and local rules and regulations. Once acquired by the City, the home will be demolished, and the property will be maintained by the City as open space or for stormwater management improvements. At this time, the property at 5899 Trailwood Drive is intended for use as open space. Following the closing, demolition activities will commence. Reimbursement requests may be submitted after demolition is completed. The project is anticipated to be completed by Summer 2026. In accordance with the agreement terms, the City has until April 30, 2029, to complete all required activities, if necessary. | attachments=1 | reports=1

Staff is requesting City Council approval to purchase the property located at 842 Bears Trail for $363,000 plus authorize an additional $5,000 for estimated closing costs. City Staff contracted with a local appraisal company to provide a report on the fair market value of the property. The seller is offering the property at $363,000, equal to the appraised value of the property. The purchase of the approx. 2 acre property is a strategic move that provides several benefits to the City. One significant advantage is the planned stormwater pond and pump station under City's Capital Improvement Project, Nixon Lane Stormwater Pond & Pump Station. This is a vital component of the City's infrastructure planning, especially considering the challenges faced by areas developed in the 1970s and 1980s before the implementation of current stormwater requirements. These areas have experienced flooding multiple times, with the most recent instance being due to Hurricane Ian in 2022 and Hurricane Milton in 2024. The proposed stormwater pond will serve the purpose of storing and treating stormwater runoff from Nixon Lane east of Nova Rd. from Jackson Street to McDonald Road. This measure aligns with contemporary stormwater management practices and aims to mitigate the impact of flooding in these areas. The design and construction of the stormwater pond will be a future Capital Improvement Project for the City. Additional funding for this project has been requested through State Appropriations. | attachments=1 | reports=1