Port Orange City Council approves consent agenda including stormwater and wastewater projects; appoints Planning Commissioner; holds first reading on master meter ordinance

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Staff is requesting approval of Task Authorization (TA) No. 7 with Zev Cohen & Associates, Inc. under the Master Contract for Professional Engineering Services (CA7764) as it relates to the design of the Devon Street Stormwater Improvement Project (SW263) for an amount not to exceed $117,910. Based on multiple discussions with nearby residents, it was believed that the stormwater pond along Devon Street—located between English Oaks Drive and Forest Troll Drive—overtopped during Hurricanes Ian (2022) and Milton (2024). According to residents, this overtopping caused water to discharge from the northeast corner of the pond into the adjacent properties at 240 and 242 N. Brighton Drive. In addition to these reports, the area was analyzed as part of the Stormwater Master Plan (SWMP) modeling effort. The model results confirmed the residents’ observations, indicating that the pond did indeed experience overtopping under the referenced storm events. Following the evaluation of potential improvement alternatives, Staff recommends expanding the existing pond and increasing the elevation of the top of the bank, with specific attention to the northeast corner. This approach aims to increase available storage capacity and freeboard, thereby reducing the likelihood of future overtopping and preventing unintended discharge from the site. Zev Cohen and Associates, Inc. has provided a scope of work that includes design, permitting, and bidding assistance. As a part of the design task, they will perform additional modeling of the surrounding area's stormwater system to confirm the existing conditions. The base model for the area will be built from the model developed with the recently completed Stormwater Master Plan. This project is funded in the adopted FY26 CIP budget. The completion date of TA No. 7 will be 24 months from the Notice to Proceed. | attachments=7 | reports=1

Staff is requesting approval of Task Authorization (TA) No. 8 with Zev Cohen & Associates, Inc. under the Master Contract for Professional Engineering Services (CA7764) as it relates to the design of the Sweetwater Boulevard Stormwater Improvement Project (SW261) for an amount not to exceed $110,540. Based on multiple conversations with nearby residents, it has been reported that during extreme rainfall events, the stormwater collection system along Sweetwater Boulevard becomes overwhelmed. Specifically, the drainage inlet located on the west side of the roadway between 5750 and 5744 Sweetwater Boulevard is believed to overflow, resulting in stormwater flowing onto the adjacent residential properties. In addition to these observations, the area was evaluated as part of the Stormwater Master Plan (SWMP) modeling effort. The model results corroborated the residents’ reports, confirming that the subject inlet overtops under the referenced storm conditions. Following an evaluation of potential improvement alternatives, Staff recommends constructing a new outfall connection between the problem inlet and the B‑19 Canal located behind 5744 and 5750 Sweetwater Boulevard. The proposed outfall pipe would be installed along the shared property line between the two affected parcels. Both property owners have expressed their willingness to grant the necessary easements to the City to allow construction of the recommended improvements. Zev Cohen and Associates, Inc. has provided a scope of work that will include high-level modeling of the surrounding area and existing stormwater system to confirm the appropriate pipe size. Services will include design, permitting, and bidding assistance. This project is funded in the adopted FY26 CIP budget. The completion date of TA No. 8 will be 24 months from the Notice to Proceed. | attachments=7 | reports=1

Staff is requesting approval of Change Order No. 1 to the AIA Agreement with S.A. Casey Construction, Inc. for the construction of the Forestry Building in the amount of $63,988.07; the revised agreement amount is not to exceed $732,902.19. No additional time is being requested with this Change Order; and there are funds in the project to cover the increase. On March 18, 2025, the City entered into an agreement with S.A. Casey Construction, Inc. for ITB #25-02 – Construction of the Forestry Building. This project is located adjacent to the pump control building at the City’s Reclaimed Lakes, which were originally constructed in the mid‑2010s. It was believed that the site improvements completed as part of the Reclaimed Lakes project were constructed in accordance with the City’s Land Development Code and would not need to be modified for this small additional building. Based on this, and after obtaining the St. Johns River Water Management District (SJRWMD) stormwater permit, the project was bid prior to completing the City’s Site Plan approval process. During the City’s Site Plan Review, several modifications were identified as necessary to bring the project into compliance with the Land Development Code and to secure final site plan approval. On December 18, 2025, S.A. Casey Construction submitted a change order request to incorporate the following additions to the project scope: Removal of existing gravel weir and constructing a concrete weir with a fiberglass skimmer Saw cut & removal of existing concrete Import fill dirt & additional grading work The project is in the approved FY25 CIP. | attachments=7 | reports=1

Staff is requesting Council approval to award ITB #25-01 for the Police Department Shooting Range Berm Restoration project to Enviro-Tech Systems, Inc., for a bid amount of $340,720.00, and authorization of an allowance for unforeseen conditions (contingency) in an amount not to exceed $34,072.00. Due to the record rains associated with Hurricane Ian, the front slope of the berm at the Police Shooting Range sustained partial slope failure. The slope failure did not cause the shooting range to be unusable and it has been in operation while the repairs were being designed and permitted. The repairs consist of a specifically designed liner system for steep shooting range berms to prevent future slope failure. The front slope of the berm is 2:1 which is very steep. On November 14, 2025, the Purchasing Division received seven (7) sealed bid responses; two (2) were deemed nonresponsive. Enviro-Tech Systems, Inc. $340,720.00 JBI Construction, LLC $429,327.50 Paul Culver Construction, Inc. $500,598.75 GRSC, Inc. $672,530.00 Cathcart Construction Company-Florida Inc. $735,465.00 AG Pifer Construction, Inc. Non-responsive Adam Boyd Bobcat Service, Inc. Non-responsive Purchasing and Engineering Staff reviewed the bids and recommend Enviro-Tech Systems, Inc. as the lowest and responsive bidder. This project is approximately 50% funded by FEMA. | attachments=12 | reports=1

The Daytona Beach Psychosocial Rehabilitation and Recovery Center (PRRC) is located at 3731 S. Clyde Morris Blvd in Port Orange. The Daytona Beach PRRC provides primary, specialty, and extended care to veterans throughout the region, including Port Orange. The mission of the Daytona Beach PRRC is to provide timely, efficient, ethical, safe, compassionate, and quality health care to veteran patients. The Orlando VAHCS Police Service has proprietary jurisdiction with the Federal Government over Daytona Beach PRRC hospital’s properties. This jurisdiction grants local police agencies the authority to jointly enforce Federal and State laws with VA Police on Daytona Beach PRRC properties. Therefore, this Memorandum of Understanding (MOU) is to establish general working relationships between the Orlando VAHCS Police Service and the Port Orange Police Department as a means of reinforcing interagency coordination and responsibility concerning law enforcement, emergency response, requests for assistance, and physical security and access control operations at the Orlando VAHCS, Daytona Beach PRRC. | attachments=1 | reports=1

The Mutual Aid Agreement (MAA) for Combined Operational Assistance and Voluntary Cooperation Agreement for Volusia County, Florida allows the subscribing law enforcement agencies, which are located in such close proximity to each other, that it is to the advantage of each to receive and extend mutual aid in the form of law enforcement services and resources to adequately respond to: 1. Intensive situations, including but not limited to emergencies as defined under Section 252.34, Florida Statutes. 2. Continuing, multi-jurisdictional law enforcement problems, to protect the public’s peace and safety, and preserve the lives and property of the people. The Volusia Sheriff’s Office, Daytona Beach Police Department; Daytona Beach Shores Department of Public Safety; DeLand Police Department; Edgewater Police Department; Holly Hill Police Department; Lake Helen Police Department; New Smyrna Beach Police Department; Orange City Police Department; Ormond Beach Police Department; Port Orange Police Department; Ponce Inlet Police Department; and South Daytona Police Department, have the authority under Section 23.12, Florida Statutes (et seq.), the Florida Mutual Aid Act, to enter into a combined mutual aid agreement for law enforcement service which: 1. Permits voluntary cooperation and assistance of a routine law enforcement nature across jurisdictional lines. 2. Provides for rendering of assistance in a law enforcement emergency as defined in Section 252.34, Florida Statutes. | attachments=1 | reports=1

The Engineering Department is requesting Council to approve Resolution No. 26-6 - Webster Creek Mitigation Bank Wetland Mitigation Credit Reservation and Purchase Agreement for the purchase of 0.26 State-only Forested Marine wetland credits from Webster Creek Holdings, LLC to satisfy the St. Johns River Water Management District (SJRWMD) Application No. 100485-11. As a condition of granting the permit for the Cambridge Canal Project, SJRWMD requires the City to purchase certain credits. These credits may be purchased from the Webster Creek Mitigation Bank to satisfy the wetland mitigation requirement of the permit. SJRWMD has determined that the City will need to purchase 0.26 State-only Forested Marine wetland credits in order to satisfy SJRWMD Application Number 100485-11. In exchange for the 0.26 State-only credits, the City will pay a sum of $78,000. The City operates its own mitigation bank. However, it provides only a specific category of wetland mitigation credits. For this project, the required credits are Forested Marine Wetland Mitigation Credits, which are not offered by the City’s mitigation bank. Therefore, the City must obtain the necessary credits from the Webster Creek Mitigation Bank to satisfy the project’s regulatory requirements. | attachments=2 | reports=1

Staff is requesting Council to approve Resolution No. 26-7 - Farmton Mitigation Credit Reservation and Purchase Agreement for the purchase of 0.4 Federal Palustrine WRAP Wetland Mitigation Credits. As a condition of granting the permit for the Cambridge Canal Project, the U.S. Army Corps of Engineers (USACO) requires the City to purchase certain credits. These credits may be purchased from the Farmton Mitigation Bank to satisfy the wetland mitigation requirement of the permit. The U.S. Army Corps of Engineers has determined that the City will need to purchase 0.4 Federal Palustrine WRAP Wetland Mitigation Credits in order to satisfy USACO Application Number SAJ-2024-04722. In exchange for the 0.4 Federal Palustrine WRAP Wetland Mitigation Credits, the City will pay a sum of $20,000. A 10% deposit, in the amount of $2,000, will need to be submitted with the Reservation and Purchase Agreement. The city operates its own mitigation bank; however, it provides only a specific category of wetland mitigation credits. For this project, the required credits are Federal Palustrine WRAP Wetland Mitigation Credits, which are not offered by the City’s mitigation bank. Therefore, the city must obtain the necessary credits from the Farmton Mitigation Bank to satisfy the project’s regulatory requirements. | attachments=2 | reports=1

The City has been awarded $1,400,000 as part of the 2025 State of Florida Legislative Appropriations. In order to receive the funds from the State, the City must approve the Standard Grant Agreement with the State of Florida Department of Environmental Protection. These funds will be used to assist with the construction costs to upgrade the master lift station in Ponce Inlet, which is owned and operated by the City of Port Orange, and the replacement of 35-year-old ductile iron pipes along S. Peninsula Drive adjacent to the Halifax River. The lift station was originally constructed in 1989 and has not been updated since. These upgrades will improve resiliency and operational efficiency and will reduce the likelihood of system failure. This grant funding is a cost reimbursement grant in the amount of $1,400,000 that was supported by Senator Tom Wright and Representative Chase Tramont in the 2025 Legislative session. The award represents 50% of the estimated cost of the project. The remaining 50% has been included in the Public Utilities budget for Fiscal Year 2026. | attachments=2 | reports=1

There is one vacant seat on the Planning Commission and Angela LeDuc has submitted an application to serve the City in this capacity. The appointment is a 2-year term that will expire in February 2028. Ms. LeDuc's application is attached for consideration. No other applications have been received by the Clerk's Office. | attachments=2 | reports=1

The Florida Department of Transportation (FDOT) I-4 truck parking project near Daytona Beach/Port Orange involves building new truck parking facilities, including one in Westbound Volusia County with about 265 spaces, aiming to ease the critical shortage along the busy I-4 corridor, with construction starting in phases to improve safety and supply chain flow. This effort is part of a larger plan to add over 900 spots across Central Florida (Volusia, Seminole, Orange, Osceola counties) to address high demand, with federal funding supporting these crucial rest stops. The City has been discussing a truck parking project with FDOT since the early 2020s. The project progressed over time and in late 2025 an appraisal was ordered on the subject parcel. In November 2025, Staff received a formal Statement of Offer for the acquisition of a portion of City-owned property (Parcel 202) in the amount of $504,900, based on an appraisal prepared by Richard McMillian, MAI. The proposed parcel is located in the City forest, but not within any current mitigation or conservation banks. The subject parcel has no City infrastructure in place, such as water supply wells, monitoring wells, or augmentation wells. The parcel acreage has been removed from the City hunt club acreage and will be fully secured with perimeter fencing at completion of the truck parking project. | attachments=4 | reports=1

Ordinance 2026-1 is proposed to amend Chapter 74, Article II - Utilities, Water Service to clarify the rules and procedures for the installation of master meters, billing for master meter accounts, and maintenance of private water systems in the City. The public utilities system (water, sewer, reclaimed water) is the most significant infrastructure owned by the City and includes water treatment and water reclamation plants, over 120 lift stations, approximately 1,000 miles of pipes, over 37,000 meters and other related utility equipment. There is a substantial cost to operate and maintain the system and it is heavily regulated by state and federal agencies. The system serves over 73,000 customers, generating 6.0 Million Gallons per Day (MGD) of potable drinking water and treating approximately 6.9 MGD of wastewater. The system is principally funded by usage fees based on readings from meters located throughout the system. Impact fees, bond proceeds, and other revenue sources supplement the funding of the utility. In addition to the extensive public utilities system, there are several smaller privately-owned water systems in the City (see below). The pipes, meters and other utility infrastructure in these private water systems are not owned nor maintained by the City and the City is prohibited by law from using public financial resources for the sole benefit of private property interests. There are four private mobile home parks that have public water systems. These parks (Crane Lakes, La Costa Village, Gray Acres, and Maplewood Estates) were designed with public easements over each water system. The utility infrastructure in these private parks was built to City or County standards at that time and then dedicated to the public and accepted by the City. As a result, the City maintains this infrastructure, reads the meters and bills the individual tenants in these areas. For most of the private water systems, the City has placed a master meter (a single meter that serves the entire private property such as a mobile home park, RV park, hotel, motel, apartment complex, or campground) near the boundary of the public and private properties and within the public right-of-way or within a public easement (see Exhibit A example). Utility billing is based on consumption measured at this master meter and paid to the City by the private landowner. All utility infrastructure on private property, including submeters, if any, is owned and maintained by the private landowner. If the owner chooses to collect water usage fees from the tenants on the private property, the owner is responsible for the meters, billing, and collections. State law prohibits park owners from adding any markups to the utility charges billed by the City to the master meter account. However, there are currently five mobile home parks with private water systems where the City has historically read meters on the private system and billed the individual tenants for utility usage (Lamplighter, Live Oak, Parkwood Ph I & II, Tanglewood, Treasure Isle). In these cases, City resources are currently being used to do utility billing for private property interests. In addition, because the City does not own the utility infrastructure in these private parks, when there are broken meters or leaks, the park owner is responsible for repairs. City staff notifies park owners when meters are not reading, but over time, the number of private meters not reading in these parks has grown, requiring the City to bill the individual users by estimating usage. The proposed ordinance will modify Chapter 74, Utilities, of the City’s Code of Ordinances, to clarify that master meters are required for private water systems (campgrounds, RV parks, mobile home parks, hotels, apartments, etc.). The ordinance also sets forth the method for billing of master meters, the maintenance responsibilities for private water systems (including emergency maintenance), and the deposit requirements for master meters. This ordinance does not impact usage rates. Rates for water usage are set by Council in a separate resolution. The Ordinance change will clearly define City policy regarding private water systems and, if adopted, the City will allow a one-year period for the five remaining mobile home parks not being billed based on a master meter reading to transition to private billing. Mobile Home and Campground Private Water Systems (approx. 1,750 units) Lighthouse Pointe MHP Parkwood PH III MHP Palm Shores (Blue Coral Prop) Seabird Island Harbor Oaks Trailer Park Rose Bay Trailer Park Joy Cougle Mobile Home Park Riverside MHP Pickwick Village Colony in the Wood Elmwood Daytona KOA Daytona Beach Campground Rose Bay Nova Family Campground Exhibit A - Private Water System Master Meter Example Exhibit B - Single Family Subdivision Meter Example | attachments=2 | reports=1