Summary
CIMC approves record retention schedules, sets 2026 meeting dates, and discusses AI pilot and cybersecurity updates
MilwaukeeDec 4, 20253 min read
At a glance
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At the December 4, 2025 City Information Management Committee meeting in Room 303, City Hall, members approved prior minutes and departmental record retention schedules (including specific new and amended schedules for DNS, DPW, and Health), reviewed State Records Board actions, heard updates on cyber liability insurance and grant-funded cybersecurity work, discussed a proposed AI pilot (JustAppraised Front Desk) for the Unified Call Center, received status on GovAI deployment and 2026 cyber training plans, and approved the committee's 2026 meeting schedule.
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Key decisions
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- Approved meeting minutes from September 4, 2025 (no objection).
- Approved the proposed departmental record retention schedules (motion by Member Meyer‑Stearns, seconded by Member Schroeder; no objection). Notable schedule actions included: DNS vacant building registration files (disposition: 5 years after building no longer vacant); DPW engineer certificates amended schedule (disposition: 12 years); Health Department establishment inspection files (disposition: 5 years); Health Department epidemiology campaign records broadened to apply to all such records with disposition: 2 years then transfer to City archives at the Milwaukee Public Library.
- Noted State Records Board approval of schedules previously approved by the committee, with one change: the disposition for the Slavery Era Business and Profit Disclosures schedule (City Purchasing Division) was changed from permanent to transfer to archival.
- Approved the City Information Management Committee 2026 meeting schedule (March 5, June 4, September 3, December 3).
- Directed follow-up actions on AI and records governance: committee discussion of a potential trial of JustAppraised 'Front Desk' for the Unified Call Center (pilot estimated at $10,000, minimum six-month trial; further internal review and Finance & Personnel communication to occur before any acquisition), and staff were asked to review the City's Generative AI policy and consider integrating data governance into the CIMC charge for the next meeting agenda.
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CITY INFORMATION MANAGEMENT COMMITTEE
Dec 4, 2025, 12:00 AMRoom 303, City Hallscheduled
Agenda
- Call to order.
- Roll call.
- Review and approval of the previous meeting minutes from September 4, 2025.
- Records Retention.
- Information and Technology Management Division.
- Review and approval of the 2026 meeting schedule.
- Next steps.
- Adjournment.
- Meeting materials for this meeting can be found within the following file:
- Communication relating to the matters to be considered by the City Information Management Committee at its December 4, 2025 meeting.
- In the event that Common Council members who are not members of this committee attend this meeting, this meeting may also simultaneously constitute a meeting of the Common Council or any of the following committees: Community and Economic Development, Finance and Personnel, Judiciary and Legislation, Licenses, Public Safety and Health, Public Works, Zoning, Neighborhoods & Development, and/or Steering and Rules. Whether a simultaneous meeting is occurring depends on whether the presence of one or more of the Common Council member results in a quorum of the Common Council or any of the above committees, and, if there is a quorum of another committee, whether any agenda items listed above involve matters within that committee’s realm of authority. In the event that a simultaneous meeting is occurring, no action other than information gathering will be taken at the simultaneous meeting.
- Upon reasonable notice, efforts will be made to accommodate the needs of persons with disabilities through sign language interpreters or auxiliary aids. For additional information or to request this service, contact the City Clerk's Office ADA Coordinator at 286-2998, (FAX)286-3456, (TDD)286-2025 or by writing to the Coordinator at Room 205, City Hall, 200 E. Wells Street, Milwaukee, WI 53202.
- City Hall and the Zeidler Municipal Building are accessible by "The Hop" City Hall Stations, the MCTS Green Line, Connect 1, 14, 15, 18, 19, 30, 33, and 57 bus routes. Visit https://www.ridemcts.com/ for more information. Bike racks are available on Water Street, Market Street, and Broadway, and a Bublr Bike Share station is located on the northeast corner of Kilbourn Avenue and Water Street. Limited parking for persons attending meetings during normal business hours is available at reduced rates (5 hour limit) at the Associated Bank River Center on the southwest corner of Kilbourn Avenue and Water Street. You must present a copy of the meeting notice to the parking cashier.
- Persons engaged in lobbying as defined in s. 305-43-4 of the Milwaukee Code of Ordinances are required to register with the City Clerk's Office License Division. Registered lobbyists appearing before a Common Council committee are required to identify themselves as such. More information is available at http://city.milwaukee.gov/Lobbying.
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