CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk
6:00 PM
ADJOURN TO CLOSED SESSION
2025-823 (a) PUBLIC EMPLOYEE APPOINTMENT AND HIRING
Pursuant to Government Code Section 54957(b)(1) Employee Position: City Manager
Decision: ADJOURN TO CLOSED SESSION
2025-824 (b) PUBLIC EMPLOYEE APPOINTMENT AND HIRING
Pursuant to Government Code Section 54957(b)(1) Employee Position: City Attorney
Decision: ADJOURN TO CLOSED SESSION
CLOSED SESSION ANNOUNCEMENT:
2025-778 Report on action taken in Closed Session, if required per Government Code Section 54957.1, including the vote or abstention of each member present.
Decision: CLOSED SESSION ANNOUNCEMENT:
PLEDGE OF ALLEGIANCE
INVOCATION
Mayor Montano
PRESENTATIONS
PUBLIC FORUM
2025-779 Members of the public are invited to speak on any item that does not appear on today’s agenda. Comments will be limited to three minutes or less at the Mayor’s discretion. When called to speak, you are encouraged to state your name for the record. As an item not listed on the agenda, no action can be taken, however the City Council may instruct the City Manager to place the item on a future meeting agenda.
Decision: PUBLIC FORUM
ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS
READING OF THE CITY COUNCIL CODE OF CONDUCT
APPROVAL OF AGENDA
CONSENT CALENDAR
2025-780 Consent calendar items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a City Councilmember, member of the audience or staff requests the Council to remove an item from (or be added to) the consent calendar. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar.
Decision: CONSENT CALENDAR
1. Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive City Council Calendar of Meetings for December 2025 and January 2026. | attachments=2
Decision: CONSENT CALENDAR
2. Approve City Council Meeting Minutes (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Approve City Council Meeting minutes of November 18 and December 2, 2025 | attachments=2
Decision: CONSENT CALENDAR
3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of anticipated agenda items for the next regular City Council meeting. | attachments=1
Decision: CONSENT CALENDAR
4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date. | attachments=1
Decision: CONSENT CALENDAR
5. Consider Recommendations from Mayor Montano for Appointments to Rent Review Board (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Receive Mayor Montano's recommendations and approve and confirm recommendations for appointments to the Rent Review Board | reports=1
Decision: CONSENT CALENDAR
6. Authorize and Approve Request from Mayor Carmen Montano to Present a Key to the City to the Mayor of Mexico City, Alcaldesa/Mayor Clara Brugada (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Authorize and approve request from Mayor Carmen Montano to present a Key to the City to the Mayor of Mexico City, Alcaldesa/Mayor Clara Brugada. | reports=1
Decision: CONSENT CALENDAR
7. Authorize and Approve Travel Request for Councilmember Lam to Sacramento, CA for the League of California Cities Mayors and Council Members Academy (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Authorize and approve the travel to Sacramento, CA, for Councilmember William Lam to attend the League of California Cities Mayors and Council Members Academy to be held on January 21–23, 2026, for a combined estimated total not-to-exceed amount of $1,600 budgeted under the Individual Elected Official allocation for Conferences/Meetings/Trainings. | attachments=2 | reports=1
Decision: CONSENT CALENDAR
8. Authorize the City Manager, or Designee, to Execute a Purchase Order with CDW Government LLC for Desktops and Laptops (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Daniel Nam, Information Technology Director, 408-586-2712)
Authorize the City Manager, or designee, to execute a purchase order with CDW Government LLC for the purchase of desktops and laptops for a total amount not to exceed $292,866, inclusive of applicable sales tax and recycling fees. | reports=1
Decision: CONSENT CALENDAR
9. Adopt a Resolution Delegating Authority to the City’s Personnel Officer or Designee to Notify Recognized Employee Organizations of Specified Procurements and Contracts as Required by California Assembly Bill 339 (Staff Contact: Kelli Parmley, Human Resources Director, 408-586-3086; Luz Cofresí-Howe, Finance Director, 408-586-3111)
Adopt a resolution delegating authority to the City’s Personnel Officer, or their designee, to notify recognized employee organizations of specific procurements and contracts that may materially affect represented positions pursuant to California Assembly Bill 339 beginning January 1, 2026. | attachments=1 | reports=1
Decision: CONSENT CALENDAR
10. Adopt a Resolution Authorizing the City Manager, or Designee, to Accept Grant Funds from Santa Clara Valley Transportation Authority, Negotiate and Execute Necessary Agreements, and Appropriate Related Funds for the Continuation and Expansion of the Milpitas SMART Program (Staff Contact: Jay Lee, Planning Director, 408-586-3077; and Luz Cofresí-Howe, Finance Director, 408-586-3111)
Adopt a resolution authorizing the City Manager, or designee, to: (1) Accept $2,766,144 in grant funds from the Santa Clara Valley Transportation Authority (VTA) for the continuation and expansion of the Milpitas SMART (Simple, Mobile, Access to Reliable Transit) program; (2) Negotiate and execute all necessary instruments, including a grant funding agreement with VTA, for disbursement and/or expenditure of these grant funds; (3) Approve the related budget appropriation actions in the amount of $2,856,144 in the General Fund to the Intergovernmental Revenue and the Planning Department budgets; and $243,486 in the General Government Fund to the Planning Department; and to the Intergovernmental Revenue estimate and Planning Department budget; and (4) Negotiate and execute a related amendment to the Agreement with RideCo US Inc. to add $3,099,630, extend the term through June 30, 2027, and add scope of services as required by this grant, including for trip planning and data sharing features. | attachments=1 | reports=1
Decision: CONSENT CALENDAR
PUBLIC HEARINGS
2025-785 Members of the public may be allotted up to three (3) minutes or less at the Mayor’s discretion, to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of ten (10) minutes for opening statements and up to a total of five (5) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.
Decision: PUBLIC HEARINGS
11. Review and Accept the Development Impact Fee Annual and Five-Year Reports for the Calaveras Boulevard Widening Traffic Impact Fee, Transit Area Specific Plan Impact Fee, and Storm Drainage Improvement Fee (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111)
(1) Review and accept the Development Impact Fee Annual consistent with the Mitigation Fee Act for the Calaveras Boulevard Widening Traffic Impact Fee, Transit Area Specific Plan (TASP) Impact Fee, and Storm Drainage Improvement Fee for the fiscal year ended June 30, 2025; (2) Adopt a Resolution making all findings required by the Mitigation Fee Act. | attachments=2 | reports=1
Decision: PUBLIC HEARINGS
12. Accept the City’s Annual Comprehensive Financial Report and Other Related Annual Audited Reports for the Fiscal Year Ended June 30, 2025 (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111)
Review and accept the City’s Annual Comprehensive Financial Report and other related Annual Audited Reports for the Fiscal Year Ended June 30, 2025. | attachments=4 | reports=1
Decision: PUBLIC HEARINGS
13. Adopt a Resolution Approving the Fiscal Year 2025-26 User and Regulatory Fee Schedule (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111)
Adopt a resolution approving the Fiscal Year 2025-26 User and Regulatory Fee Schedule. | attachments=2 | reports=1
Decision: PUBLIC HEARINGS
COMMUNITY DEVELOPMENT
14. Receive a Presentation on the Work Completed on the Innovation District Parks and Trails Master Plan and Provide Feedback (Staff Contact: Jay Lee, Planning Director, 408-586-3077)
Receive progress report on the work completed regarding the Innovation District Parks and Trails Master Plan and provide comments on the preferred park and trail design. | attachments=2 | reports=1
Decision: COMMUNITY DEVELOPMENT
LEADERSHIP AND SUPPORT SERVICES
15. Consider Appropriating Unassigned Fund Balances or Reserves Based on the November 4, 2025 Prioritization Vote (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Adopt a resolution to appropriate unassigned fund balances or reserves for approved one-time funded priorities based on the November 4, 2025 prioritization vote. | attachments=2 | reports=1
Decision: LEADERSHIP AND SUPPORT SERVICES
ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
2025-786 Members of the City Council or City Manager may make brief announcements at this time. Members of the City Council may also suggest future agenda items. For future agenda items, the City Council shall not debate the topic or engage in discussion but shall simply state a “yes” or “no” as whether to move the item forward. If a majority of the City Council agrees to move the item forward, the City Manager shall place the item on a future agenda.
Decision: ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT