Call to Order and Pledge of Allegiance
Roll Call
Public Hearings
Public Participation
Approval of Minutes
Committee Reports
Community Promotion & Tourism - Trustee Patrick Egan, Chairperson
Community Relations Committee - Trustee Jessica Hammersmith, Chairperson
Economic/Community Development Committee - Trustee Brian LaVaque, Chairperson
Finance & Administration Committee, Trustee Dan Militello, Chairperson
Public Safety & Transportation Committee - Trustee Bernie Dudek, Chairperson
Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
Lombard Historic Preservation Commission - Village Clerk Ranya Elkhatib
Village Manager/Village Board/Village Clerk Comments
Consent Agenda
Payroll/Accounts Payable
Approval of Accounts Payable
For the period ending November 28, 2025 i nthe amount of $1,824,672.84.
Approval of Village Payroll
For the period ending November 29, 2025 in the amount of $1,183,596.98.
Approval of Accounts Payable
For the period ending December 5, 2025 in the amount of $576,678.50.
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Approval of Accounts Payable
For the period ending December 12, 2025 in the amount of $1,234,566.12.
Ordinances on First Reading (Waiver of First Requested)
An Ordinance Amending Schedule XIII of the Lombard Traffic Code to prohibit right turn on red at the intersection of Westmore-Meyers Avenue and Madison Street when pedestrians are present
A recommendation from the Public Safety & Transportation Committee to amend Schedule XIII of the Traffic Code to prohibit right turn on red at the intersection of Westmore-Meyers Avenue and Madison Street when pedestrians are present. Staff is requesting a Waiver of First Reading. (DISTRICT #5)
Amending Village Code Title 11, Chapter 112 - Alcoholic Beverages
Amending Title 11, Chapter 112 Section 112.13(A), reflecting an increase in the Class "C" liquor license category by one (1) to reflect the issuance of a new license to Bricks on Highland, LLC d/b/a Bricks Wood Fired Pizza Cafe, located at 2770 S. Highland Avenue, Lombard, IL., effective the remainder of the July 1, 2025 - December 31, 2025 license term. (DISTRICT #3)
Other Ordinances on First Reading
Ordinances on Second Reading
PC 25-14: Summit Phase 2 - Final Plat of Subdivision
Staff requests to approve the Final Plat of Subdivision for 2 Yorktown Center - Summit Townhome Development Phase 2 (DISTRICT #3)
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Resolutions
FY2025 Commuter Parking Lots Program, Final Balancing Change Order No. 2
Reflecting an increase to the contract with Chicagoland Paving Contractors, Inc. in the amount of $42,736.82. This Change Order represents final agreed upon contract quantities for existing pay items. (DISTRICTS - ALL)
Large Diameter Combined Sewer Rehabilitation Project Final Balancing Change Order No. 6
Reflecting a decrease to the contract with Vortex Lining Systems in the amount of 51,510.72. This Change Order is the result of the balancing of all pay item quantities to the final contract amount. (DISTRICTS #1 & #5)
Resolution Accepting the Public Improvements at Summit Townhomes (300-398 Summit Circle)
The Community Development Department transmits for your consideration a proposed resolution to accept the water main and sanitary sewer systems constructed by DR Horton to serve the Summit Townhomes development. All public improvements were designed, constructed and tested in conformance with Village requirements. (DISTRICT #3)
St. Charles and Main Street Gateway Improvements Project
Approving a contract with Christopher B. Burke Engineering, Ltd. in the amount of $29,550.00 for the design of improvements to the intersection of Main Street and St. Charles Road. Staff received proposals from two firms and is recommending that the Village accept the proposal from Christopher B. Burke as they were the design firm for the recently completed S. Park Pedestrianization Project and have excellent understanding of the Village's past planning efforts and expectations for this project. (DISTRICT #1 & #4)
South Water Tower Utility Relocation Project, Final Balancing Change Order No. 1
Reflecting an increase to the contract with Baxter & Woodman/Boller Design Build in the amount of $29,993.46. This Change Order adjusts all contract pay items to date. (DISTRICT #3)
Lombard Meadows - Phase IV - Final Balancing Change Order No. 2
Reflecting an increase to the contract with John Neri Construction Company in the amount of $1,114.75. This Change Order reflecting net increase for the final agreed upon quantities of all contract pay items. (DISTRICT #6)
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Resolution to Approve the Police Department Entering into an Agreement for a Solar Powered Video Surveillance Trailer
Request for a waiver of bids and approval of an Agreement with Flock Group, Inc. for the procurement of a solar powered video surveillance trailer as well as technical services in the amount of $30,000 for year one, $20,000 for year two and $20,000 for year three of a three-year agreement.
Property Access Agreement between the Village of Lombard and Yorktown Mall, LLC regarding the Yorktown Center Pedestrian and Bicycle Improvements
Approval of a Property Access Agreement with Yorktown Mall, LLC providing the Village of Lombard and it's consultant, Civiltech Engineering, Ltd. access to Yorktown Mall property for the purpose of conducting the design services related to the Yorktown Center Pedestrian and Bicycle Improvements Study. (DISTRICT #3)
Sewer Stub Lining Program, Final Balancing Change Order No. 1
Reflecting a decrease to the contract with Hoerr Construction, Inc. in the amount of $10,805.23. This Change Order is intended to adjust the contract quantities. (DISTRICTS - ALL)
Other Matters
Coarse Aggregate Material Contract Renewal
Request for a waiver of bids and award of a contract to Vulcan Materials, in the amount of $108,030.00. This is a one-year extension of the contract and will expire December 31, 2026. (DISTRICTS - ALL)
Snow and Debris Hauling Contract Renewal
Request for a waiver of bids and award of a contract to Utility Transport Services, Inc. in an amount not to exceed $96,870.00. This is a one-year extension of the contract and will expire December 31, 2026. (DISTRICTS - ALL)
Rights-of-Way Tree and Stump Removal Contract Renewal
Request for a waiver of bids and award of a contract to Homer Tree Care, Inc. in an amount not to exceed $57,180.00. This is the second of two possible one-year extensions of the contract and will expire December 31, 2026. (DISTRICTS - ALL)
Rights-of-Way Tree Pruning Contract Renewal
Request for a waiver of bids and award of a contract to D Ryan Tree and Landscape LLC in an amount not to exceed $87,820.00. This is the first of two possible one-year extensions of the contract and will expire December 31, 2026. (DISTRICTS - ALL)
HVAC Maintenance Contract
Award of a contract to Anchor Mechanical, the lowest responsible bidder of four (4) bids received, in an amount not to exceed $30,000.00 for FY2026. This contract will cover all maintenance of the HVAC systems Village wide. This contract will be in effect for a two-year period from January 1, 2026 to December 31, 2027, with year two cost not to exceed $31,200.00 for FY2027. (DISTRICTS #4, #3 & #6)
2026 Contract Sewer Lateral Rodding - All Plumbing & Sewer Services, Inc.
Request for a waiver of bids and award of a contract to All Plumbing & Sewer Services, Inc. in an amount not to exceed $40,000.00. The Village has contracted with All Plumbing & Sewer since 2007. They have continued to respond to requests in a very professional, responsive and reliable manner. All other contractors besides All Plumbing & Sewer could not commit to the unconditional emergency response times. (DISTRICTS - ALL)
Local Tourism Grant Application 2025 - Lombard Outdoor Vintage Days
Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Area Chamber of Commerce in the amount of $676.58 from Hotel/Motel funds to cover the costs of Village Services. The event was held on June 29, 2025 and September 28, 2025.
Purchase Order Increase Request for Building and Inspection Consultant Services for B & F Construction Code Services, Inc. & SAFEbuilt Illinois, LLC
The Community Development Department transmits for your consideration a request to increase the purchase order spending for contractual services agreements with B & F Construction Code Services, Inc. and SAFEbuilt Illinois, LLC in the amount of $50,000 for the 2025 calendar year. The request is due to the increased need for utilization of these third-party services due to an inspector vacancy and to perform additional inspections and plan review to meet the demand.
Illinois Municipal League Membership
Request for approval of the Village Board for Village participation in the Illinois Municipal League for FY 2026 in the amount of $2,500.00.
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DuPage Convention & Visitors Bureau Municipal Partnership Agreement
Request for approval of the Village Board pertaining to the annual Municipal Partnership Agreement with the DuPage Convention & Visitors Bureau with the Village paying membership fees equivalent to 25% of one municipal hotel/motel occupancy tax point.
Agreement with IO Solutions for Fire Department Entry-Level Applications Processing
Motion to waive bids and approve an agreement for Fiscal Year 2025 Fire Department Entry Level Applications and Testing Services in an amount not to exceed $25,789.
Re-appointments - Board of Fire & Police Commissioners, Fire Pension Board, Police Pension Board and Zoning Board of Appeals
Request for the concurrence of the Village Board i the re-appointment of Ken Florey to the Board of Fire & Police Commissioners for a three-year term to May 2028; re-appointment of Ron Rakosnik to the Fire Pension Board of Trustees for a three-year term to April 2028; re-appointment of Daniel Brink to the Police Pension Board of Trustees for a two-year term to April 2027; and re-appointment of Brian Conway and Zach Meadows to the Zoning Board of Appeals for five-year terms to May 2030.
Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
Ordinances on Second Reading
Resolutions
Other Matters
Agenda Items for Discussion
Executive Session
Reconvene
Adjournment
Agenda Item
Approval of the Consent Agenda