Summary

Ledyard Finance Committee (Dec 3, 2025) — budget actions, bid waivers, WPCA lead survey, ALPR approved

LedyardDec 3, 20254 min read

At a glance

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The Finance Committee met in hybrid format and approved multiple FY2025/2026 actions including vendor bid waivers, capital appropriations, a staffing allocation for the Land Use office, and updates to Town Council budgets. The committee authorized the Mayor to contract Arcadis to produce a cost estimate for the WPCA lead-service-line survey required by the CT Department of Public Health, and added Flock Safety to the standing bid waiver list for Automated License Plate Readers. Several procedural items (budget directive letter, joint Finance/BOE schedule) were continued for follow-up.

Committees mentioned

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Finance Committee

Topics discussed

LaborBudget & TaxPublic SafetyEducationHealthcareUtilities

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Key decisions

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Added Flock Group (DBA Flock Safety) to the Fiscal Year 2025/2026 Standing Bid Waiver List (approved 2-0).
Granted bid waiver to Ransome Attachments for a used 2020 Cobra Model S3-90/XS25 screening bucket for $19,500 (approved 2-0).
Granted bid waiver to Schneider Geospatial (up to $15,000) to implement the Simplistic City Fleet Portal vehicle maintenance/management program, with initial hosting funded in FY25/26 (approved 2-0).
Approved appropriations totaling $12,994 from vehicle sales via GovDeals to capital reserve accounts: $5,300 to Public Works Large Truck CNR, $4,194 to Public Works Light Equipment CNR, and $3,500 to Police Vehicle CNR (approved 2-0).
Approved an additional appropriation of $11,285 from Undesignated Fund Balance to restore the Land Use Fiscal Assistant II position from 20 to 35 hours per week for remainder of FY25/26 (approved 2-0).
Discussed reinstating a part-time WPCA administrator to oversee invoicing, Groton Utilities contract oversight, and grant management; committee requested consideration in FY2026/2027 budget preparations (discussion continued).
Authorized the Mayor to sign a contract with Arcadis Engineering to verify water service-line materials and prepare a cost estimate for the state-required Lead Survey (approved 2-0); WPCA expects significant project cost and grant/loan options.
Approved revised Appendix A (Qualifying Income Schedule) under Ordinance #200-005 (rev.1) for the Feb 1–May 15, 2026 filing period (approved 2-0).
Recommended approval of the Town Council Department FY2026/2027 budget as amended to $289,255 (approved 2-0) and approved the Town Council Department FY2026/2027 Capital Improvement Budget of $1,500 (approved 2-0).
Continued work on the Budget Letter of Directive to the Mayor and Board of Education and on scheduling regular quarterly joint Finance Committee meetings with the Board of Education; a special meeting for the directive was proposed for Dec 9, 2025.

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Meeting information

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Finance Committee

Dec 3, 2025, 12:00 AMTown Hall Annex Building - Hybrid Formatscheduled

Regular Meeting

Agenda

In -Person: Council Chambers, Town Hall Annex Building Remote Participation: Information Noted Below:
Join Zoom Meeting from your Computer, Smart Phone or Tablet: https://ledyardct.zoom.us/j/82541080487?pwd=C479NYRIoUdNKqj41bbxxrvd49fDho.1 by Audio only: Telephone: +1 646 558 8656; Meeting ID: 825 4108 0487; Passcode: 971576
CALL TO ORDER
ROLL CALL
RESIDENTS & PROPERTY OWNERS COMMENTS
PRESENTATIONS / INFORMATIONAL ITEMS
APPROVAL OF MINUTES
MOTION to approve the Finance Committee Regular Meeting Minutes of October 15, 2025
Finance Director’s Report - Fiscal Year 2025-2026
Financial Reports - Fiscal Year 2025-2026
OLD BUSINESS
NEW BUSINESS
**ADD ON**
Update on Flock Group DBA Flock Safety License Plate Readers.
MOTION to grant a Bid Waiver to Ransome Attachments, 106 Ark Road, Lumberton, NJ 08048, in the amount of $19,500 for a used 2020 Cobra Model S3-90/XS25 screening bucket attachment.
MOTION to grant a Bid Waiver to Schneider Geospatial of Indianapolis, Indiana, in the amount of up-to $15,000 to engage in the Simplistic City Fleet Portal - Vehicle Maintenance and Management Program.
MOTION to approve appropriations from the receipt of sales of vehicles through GovDeals in the total amount of $12,994.00 to the following capital accounts as follows: · $5,300 to Public Works Large Truck CNR Account #21040101-57312; · $4,194 to Public Works Light Equipment CNR Account #21040101-56314; · $3,500 to Polce Vehicle CNR Account # 21020101-57510 ·
MOTION to approve an additional appropriation of $11,285 from Undesignated Fund Balance to Account 10114301-51800 (Part-time Wages/Fiscal Assistant II) to increase the hours of Land Use Department Fiscal Assistant II from 20-hours to 35-hours per week to support a demanding workload.
Discussion relative to the need for an administrator position to oversee the WPCA
Agenda Item
MOTION to authorize the Mayor to sign a contract for the Water Pollution Control Authority (WPCA) to engage Arcadis Engineering Consultants, East Greenwich, Rhode Island, to verify Service Lines and prepare a cost estimate for Lead Survey.
Agenda Item
MOTION to approve a revised Appendix A- Qualifying Income Schedule in accordance with Ordinance #200-005 (rev. 1) “An Ordinance to Provide Property Tax Relief for Certain Homeowners Age Sixty-Five or Over or Permanently and Totally Disabled (rev.1)” for the filing period of February 1, 2026 - May 15, 2026
Discussion scheduling Regular Quarterly Joint Finance Committee Meetings between the Town Council and Board of Education.
MOTION to approve a Budget Letter of Directive to the Mayor and Board of Education for the preparation of the Fiscal Year 2026/2027 Budget, as presented in the draft dated November 24, 2025.
MOTION to approve the Town Council Department Fiscal Year 2026/2027 Budget in the amount of $289,255.
MOTION to approve the Town Council Department Fiscal Year 2026/2027 Capital Improvement Budget in the total amount of $1,500.
Review draft preliminary Budget Work Session Schedule for Fiscal Year 2026/2027.
Discussion regarding potential uses for the funding received from the National Opioid Settlement Payments.
Continued discussion regarding the status and possible changes to Capital Improvement Plan (CIP) and Capital Non-Recurring (CNR) Fund based on the American Rescue Act Funding (ARPA) and the process to approve ARPA Projects and expend ARPA Funding.
Continued discussion regarding upcoming potential Grant Opportunities.
Any New Business proper to come before the Committee
ADJOURNMENT
DISCLAIMER: Although we try to be timely and accurate these are not official records of the Town.
Agenda Item
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Ledyard Finance Committee (Dec 3, 2025) — budget actions, bid waivers, WPCA lead survey, ALPR approved

At a glance

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