Summary

Retirement Board Sets Records Fee Policy

ConcordMar 31, 20262 min read

At a glance

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The board unanimously adopted a public-records policy allowing no charge for requests requiring less than one hour, fees of up to $25 per hour for longer requests after notice, and a 5-cent-per-page fee for physical copies when electronic delivery is not possible.

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Retirement Board

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What this means

Residents now have a standardized process for public-records requests from the Concord Retirement Board. Electronic delivery will generally be used, while longer or paper-based requests may incur the approved fees. The board also authorized exploration of three one-year lease extensions, adopted a pre-employment health-record authorization form, and approved sending notice ahead of the retiree cost-of-living adjustment vote.

Key decisions

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Approved a public-records request policy 4-0, including no fee for requests taking less than one hour, fees of up to $25 per hour for longer requests after notifying the requester, and a 5-cent-per-page fee for physical copies when electronic delivery is not possible.
Authorized the chair and executive director, with legal counsel, to explore amending the office lease to provide three one-year extension periods and to execute the amendment upon confirmation.
Adopted the Authorization to Use or Disclose Protected Health Information Pre-Employment Physical Examination Form for documenting physical examinations, particularly for eligible public safety employees.
Approved sending notice to the Town in advance of the retiree cost-of-living adjustment vote; the minutes state that Social Security approved a 2.8% increase this year.
Approved sending an edited response letter regarding recent public-records requests and related emails, 4-0.
Received the February 2026 investment performance report, which stated that the plan's market value was $271 million, its portfolio return was up 1.4% for February, and its year-to-date return was up 3%.

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